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Sullivan County, New York public records

In Sullivan County, deeds are recorded by the Sullivan County Clerk; property values come from the Sullivan County Real Property Tax Services; court files are kept by the Sullivan County Clerk.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Other records at the county
  14. Good to know about Sullivan County records
  15. Office addresses, phones and hours
  16. Records that are not online: public records requests
  17. Questions people ask
  18. Official copies vs look-alike sites
  19. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsSullivan County Clerk3Search deeds2$1.25 per page (not in person); $.50 per page in office; $20 search fee for records not scanned into the system; $20 search fee (limit of two requests) for records to be emailed2
Property values and ownersSullivan County Real Property Tax Services4Property search5—
Property tax billsSullivan County Treasurer4Tax bill search5—
Court casesSullivan County Clerk3—certification of document on file $5.20 (+$0.65/page after 8 pages)6
Marriage recordsMarriage records are held by the Town or City Clerk of the municipality where the license was issued (not the County Clerk)7——
Divorce recordsDivorce files at the Civil Department of the County Clerk8——
Birth certificatesLocal Registrar/Clerk of the town or village where the birth occurred7——
Death certificatesLocal Registrar/Clerk of the town or village where the death occurred7——
Probate and willsSullivan County Surrogate's Court, LHC Sullivan County Courthouse, Monticello; phone 845 791-35009——
Business names (DBA)Business certificates (DBA) for individuals/partnerships filed with the County Clerk: $31.70 (form available for $1.00)6——

Deeds and land records

Deeds, mortgages and other land documents for property in Sullivan County are recorded by the Sullivan County Clerk (Land Records / Land Department).3

About this search
Search IQS, "Online Records Search"2
Who runs it
SearchIQS (searchiqs.com), linked by the County Clerk3
Years online
April 1970 to current2
Copy fee
$1.25 per page (not in person); $.50 per page in office; $20 search fee for records not scanned into the system; $20 search fee (limit of two requests) for records to be emailed2
Certified copy fee
$5.20 for certified copies (fee schedule: $5.20, plus $0.65 for each additional page after 8 pages)6
How to order
Online via Search IQS; by mail (letter with property owner, document type and book/page or instrument number, payment and a self-addressed stamped envelope); in person in the Land Records Room; by email with credit-card payment. Phone requests are informational only.2
Recording fee
Deed: $45 recording (includes cover sheet) plus $5 per page; $10 notice of transfer fee on residential deeds; RP-5217 filing $125 residential / $250 commercial; TP-584 $56
Transfer tax
NYS transfer tax $4 per $1,000 of consideration; mansion tax 1% on qualifying residential conveyances of $1,000,000 or more10
Mortgage tax
1%, no $25.00 deduction6
Book page vs instrument
Documents carry a book and page number (prior to 2010) or an instrument number2
Maps
Most filed maps viewable online in Search IQS; map copy $10.00 per map; map filing fee $1011
Fraud alerts
Free Property Fraud Alert (Search IQS fraud alert sign-up)12
Resources page
sullivanny.gov/… (links Search IQS and the parcel viewer)13

How deeds work in New York

Property values, owners and tax bills

The Sullivan County Real Property Tax Services (assessments are made by town assessors) sets property values4; the Sullivan County Treasurer bills and collects the tax4.

Property search
Sullivan County Real Property Information (Schneider Beacon), linked by the County Treasurer and Clerk: beacon.schneidercorp.com/Application.aspx5
Tax bill search
Delinquent County/Town taxes viewable online at Total Collection Solution (ny-sullivancounty.totalcollectionsolution.com), public login published by the Treasurer; payments cannot be made online5
Parcel map (GIS)
Current municipal tax maps (PDF) on the county Tax Map Gallery sullivanny.gov/…, and the free Sullivan County GIS Open Data portal gis2017-04-13t155717567z-sullconygiso.opendata.arcgis.com14
Parcel count
Over 68,500 parcels within 22 municipalities15

How property tax works in New York

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
New York State Supreme Court, Sullivan CountyCivil (unlimited), matrimonial/divorceSullivan County Clerk (Civil Department; files of Supreme and County Court) WebCivil Supreme (free, NY courts eCourts) for case information; case files at the County Clerk16Free search
Sullivan County CourtFelonies, some civil— Clerks of the Supreme/County Court at the LHC Sullivan County Courthouse, (845) 791-35409
Sullivan County Surrogate's CourtProbate, estates, adoptions— Contact the Sullivan County Surrogate's Court, 845 791-3500 (County Directory)9
Sullivan County Family CourtCustody, support, juvenile— Family Court, Sullivan County Government Center, (845) 791-35059
Town and village Justice CourtsLocal criminal, traffic, small civil— Each town lists its Justice Court in the County Directory (e.g., Town of Bethel)9
Fees
County Clerk: Index Number $210.00; certification of document on file $5.20 (+$0.65/page after 8 pages); lookup fee $20.00 (limit of 2 requests); certificate of disposition $5.006

Criminal records and background checks

Summary
County/Supreme Court criminal files: Clerks of the Supreme/County Court and the County Clerk ("record keepers of … civil and criminal cases"); Certificate of Disposition $5.00 at the County Clerk6

How New York courts keep their files

Marriage records

Marriage records are held by the Town or City Clerk of the municipality where the license was issued (not the County Clerk)7

New York marriage records, statewide

Divorce records

Divorce files at the Civil Department of the County Clerk; obtainable by the plaintiff, defendant or their attorneys of record with ID; others need a court order; minimum five days for a certified copy; certified copy of divorce $6.20, Certificate of Divorce $5.008

New York divorce records: decree or state record

Birth certificates

Local Registrar/Clerk of the town or village where the birth occurred; also NYS Department of Health Vital Records (since 1881)7

Ordering a New York birth certificate

Death certificates

Local Registrar/Clerk of the town or village where the death occurred; also NYS Department of Health Vital Records (since 1881)7

Ordering a New York death certificate

Probate records and wills

Sullivan County Surrogate's Court, LHC Sullivan County Courthouse, Monticello; phone 845 791-35009

Finding a will or probate case in New York

Business names (DBA)

Business certificates (DBA) for individuals/partnerships filed with the County Clerk: $31.70 (form available for $1.00)6

Voter records

Sullivan County Board of Elections; registration status via the state Voter Lookup (voterlookup.elections.ny.gov); BOE FOIL by email [email protected]17

Historical records

County Clerk naturalization records from c. 1800s; search fee $20 for every two years searched per name; in-person index of Declarations of Intention, Oaths of Allegiance, Petitions18

Other records at the county

UCC filings

What the office says
UCC financing statements filed with the County Clerk: $40.00; information request $25.00 with filing number, $40.00 search; UCC copy $1.50/page6

Military discharges (DD-214)

What the office says
Military discharge certificates: no fee for filing or certified copies6

Accident reports

What the office says
Sheriff accident reports: free copy in person at the Sheriff's Office, 58 Old Route 17, Monticello; or purchase online (paid) through BuyCrash.com, linked by the Sheriff's Accident Reports page19

Good to know about Sullivan County records

  • Online land records start April 1970; book/page numbering was used before 2010, instrument numbers after.2
  • Sullivan County mortgage tax is 1% with no $25.00 deduction.6
  • A $10 notice-of-transfer fee is added to residential deed recordings under the 2019 amendment to Real Property Law Section 291 (owner notification).10
  • The County Clerk holds naturalization records back to c. 1800s; searches cost $20 per two years searched per name.18
  • Birth, death and marriage records are not at the County Clerk; they are held by the 15 towns and 6 villages, whose clerk phone numbers the County Clerk publishes.7
  • The County Historian does not do genealogy and holds no genealogy records.20
  • Delinquent tax data is public through a vendor site with a published public login (sullivan-public / public).5

Office addresses, phones and hours

Sullivan County Clerk (Land Records / Land Department)

Address
County Government Center, 100 North Street, PO Box 5012, Monticello, NY 12701 (Land Records Room)2
Mail
Sullivan County Clerk's Office, 100 North Street, Monticello, New York 127012
Phone
845-807-0411; fax 845-807-04343
Hours
Monday-Friday 9:00 AM to 4:45 PM3

Sullivan County Clerk

Address
County Government Center, 100 North Street, PO Box 5012, Monticello, NY 127013
Mail
PO Box 5012, Monticello, NY 127013
Phone
845-807-0411; fax 845-807-04343
Hours
Monday-Friday 9:00 AM to 4:45 PM3

Sullivan County Real Property Tax Services (assessments are made by town assessors)

Address
County Government Center, 100 North Street, PO Box 5012, Monticello, NY 1270115
Mail
PO Box 5012, Monticello, NY 1270115
Phone
845-807-0221; fax 845-807-023215
Hours
Monday-Friday 9:00 AM to 5:00 PM15

Sullivan County Treasurer

Address
County Government Center, 100 North Street, PO Box 5012, Monticello, NY 12701 (first floor)5
Mail
Sullivan County Treasurer, PO Box 5012, Monticello, NY 127015
Phone
845-807-0200; fax 845-807-02205

Sullivan County Clerk (Civil Department; files of Supreme and County Court)

Address
County Government Center, 100 North Street, PO Box 5012, Monticello, NY 127013
Mail
PO Box 5012, Monticello, NY 127013
Hours
Monday-Friday 9:00 AM to 4:45 PM3

Sullivan County Sheriff's Office

Address
58 Old Route 17, Monticello, NY 1270121
Phone
Patrol 845-794-7100; Civil Division 845-791-7979; Jail 845-794-710221

Town and village clerks / local Registrars of Vital Statistics (not the County Clerk)

Phone
Per-town numbers listed on the County Clerk Vital Records page (e.g., Thompson 845-794-2500 ext. 302; Village of Monticello 845-794-6130)7

Sullivan County Board of Elections

Address
100 North Street, PO Box 5012, Monticello, NY 12701 (off the lobby, 1st floor of the Government Center)17
Mail
PO Box 5012, Monticello, NY 1270117
Phone
845-807-0400; fax 845-807-041017

Sullivan County ITS, GIS Program

Address
Sullivan County Gov't Center, Information Technology Services, 100 North St, Monticello, NY 1270122

Office of the County Historian (Sullivan County Museum)

Address
Sullivan County Museum, 265 Main Street, Hurleyville, NY 1274720

Records that are not online: public records requests

Where to send it
FOIL Officer, 100 North Street, Monticello NY 12701; [email protected]; 845-807-0450; fax 845-807-0460. Sheriff, Board of Elections and District Attorney take their own FOILs. Response within five business days (grant/deny or acknowledge).23

How to write a public records request

Questions people ask

How do I get a copy of a deed in Sullivan County?

The Sullivan County Clerk (Land Records / Land Department) keeps deed records. To order copies: Online via Search IQS; by mail (letter with property owner, document type and book/page or instrument number, payment and a self-addressed stamped envelope); in person in the Land Records Room; by email with credit-card payment. Phone requests are informational only. Plain copies: $1.25 per page (not in person); $.50 per page in office; $20 search fee for records not scanned into the system; $20 search fee (limit of two requests) for records to be emailed. Certified copies: $5.20 for certified copies (fee schedule: $5.20, plus $0.65 for each additional page after 8 pages).326

Where do I get a divorce decree in Sullivan County?

Divorce files at the Civil Department of the County Clerk; obtainable by the plaintiff, defendant or their attorneys of record with ID; others need a court order; minimum five days for a certified copy; certified copy of divorce $6.20, Certificate of Divorce $5.00.8

How do I look up who owns a property in Sullivan County?

Use the property search of the Sullivan County Real Property Tax Services (assessments are made by town assessors): beacon.schneidercorp.com/Application.aspx5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Sullivan County office. How to tell an official record source from a paid look-alike.

Other counties in New York with a full guide: Albany County, Bronx County, Broome County, Chautauqua County, Clinton County, Dutchess County, Erie County, Kings County, Monroe County, New York County, Oneida County, Onondaga County, Orange County, Queens County, Rensselaer County, Richmond County, Saratoga County, Schenectady County, Suffolk County, Ulster County, Westchester County. Every county in the state: New York county list. Looking for another Sullivan County? Sullivan County, Tennessee.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Land Records | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  3. County Clerk | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  4. Sullivan County NY (home page)Sullivan County, New Yorkchecked November 4, 2026
  5. County Treasurer | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  6. Fee Schedule | Sullivan County NY (County Clerk)Sullivan County, New Yorkchecked November 4, 2026
  7. Vital Records (Birth, Death, Marriage) | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  8. Divorce Records | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  9. 2026 Sullivan County Directory (PDF)Sullivan County Legislative Officechecked November 4, 2026
  10. Recording a Deed | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  11. Land Records Maps | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  12. Property Fraud FAQ | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  13. Land Records Resources | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  14. Sullivan County Tax Maps (Tax Map Gallery)Sullivan County, NYchecked November 6, 2026
  15. Real Property Tax Services | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  16. eCourtsNew York State Unified Court Systemchecked November 4, 2026
  17. Board of Elections | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  18. Naturalization | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  19. Sheriff Accident ReportsSullivan County, NYchecked November 6, 2026
  20. Office of the County Historian | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  21. Sheriff's Office | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  22. Geographic Information Systems (GIS) | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  23. Freedom of Information Law (FOIL) | Sullivan County NYSullivan County, New Yorkchecked November 4, 2026
  24. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026