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Dutchess County, New York public records

In Dutchess County, deeds are recorded by the County Clerk; property values come from the Real Property Tax Service Agency; court files are split between the County Clerk and the Surrogate Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Dutchess County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsCounty Clerk4Search deeds2Free searchClerk-prepared copy $1.25/page certified (minimum $5.00); client-prepared $.65/page (minimum $5.20); mail request $10.00 per document3
Property values and ownersReal Property Tax Service Agency5Property search6—
Property tax billsFinance Department7Tax bill search5—
Court casesCounty Clerk4
Surrogate Court8		—certified copy $1.25/page (min $5.00); exemplified copy $15.003
Marriage recordsCity or town clerk where the license was issued (local copies) and NYS Department of Health10—State fee: NYS DOH certified copy $30 by mail; $45 plus vendor fee online/phone9
Divorce recordsCounty Clerk4——
Birth certificatesCity or town local registrar where the birth occurred, or NYS Department of Health (Bureau of Vital Records, Albany)10—State fee: NYS DOH: $30 by mail; $45 plus vendor fee online/phone11
Death certificatesCity or town local registrar where the death occurred, or NYS Department of Health10—State fee: NYS DOH: $30 by mail; $45 plus vendor fee online/phone12
Probate and willsSurrogate Court8——
Business names (DBA)County Clerk4—Assumed Business Name Certificate $35.00 (cash or money order; includes $25 filing fee and 2 certified copies)3

Deeds and land records

Deeds, mortgages and other land documents for property in Dutchess County are recorded by the County Clerk (land records; Record Room).4

Online search
dutchessny.gov/…2Free search
Cost
Free to view; $0.50/page to download or print without a watermark (credit card or prepaid searcher account)2
Years online
Deeds January 1, 1989-present (indexed); deeds July 7, 1907-December 31, 1988 (historical images); mortgages from 19812
Copy fee
Clerk-prepared copy $1.25/page certified (minimum $5.00); client-prepared $.65/page (minimum $5.20); mail request $10.00 per document3
Certified copy fee
Certified copy, clerk prepared: $1.25 per page, minimum $5.00; by mail $11.00 per document3
How to order
Certified copies through the Record Room at 22 Market St.; mail requests $10.00 (copy) or $11.00 (certified) per document; personal checks over $400 not accepted2
Recording fees
Deed: $45.00 + $5.00 per page + $.50 per cross reference + TP-584 $5.00; RP-5217 $125.00 (boxes 7a, 7b, 7e) or $250.00; residential deed notification $10.003
Search fee
$5.00 per name for each 2-year period searched3
Fraud alerts
Dutchess Deed Watch: free property alert sign-up (apps.dutchessny.gov/Dutchess-Deed-Watch/)4

How deeds work in New York

Property values, owners and tax bills

The Real Property Tax Service Agency (county) sets property values5; the Finance Department (Commissioner of Finance: delinquent taxes, prior-year tax rolls) bills and collects the tax7.

Property search
Parcel Access (gis.dutchessny.gov/parcelaccess) for assessment data as of the latest roll; assessment rolls online6
Tax bill search
Tax rolls published as PDFs by the Real Property Tax Service Agency (dutchessny.gov/…); delinquent taxes through the Commissioner of Finance5
Parcel map (GIS)
Parcel Access, Address Info-Finder and AerialAccess map tools; tax maps5
Appealing a value
Discuss with the town/city assessor, then file a grievance with the Board of Assessment Review; Grievance Day is the fourth Tuesday of May for most towns6
Tax due
Town and county tax bills mailed in January, payable without interest by the last day of February; school taxes generally due September/early October; village taxes June 1-July 113

How property tax works in New York

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
New York State Supreme Court, Dutchess CountyCivil (unlimited), matrimonial/divorce, foreclosuresCounty Clerk (Supreme Court and County Court files) County Clerk Document Search (Clerk's Minutes from 1987, lis pendens from 1986, judgments from 1987); WebCivil Supreme and NYSCEF (free) statewide2Free search
Dutchess County CourtFelonies, some civil— Supreme and County Court files are generally archived with the County Clerk14
Dutchess County Surrogate's CourtProbate, estates, adoptionsSurrogate Court (Dutchess County Surrogate's Court) Surrogate Court, 10 Market Street, Poughkeepsie, 845-431-1770; WebSurrogate via eCourts10
City Courts (Beacon, Poughkeepsie) and Town/Village Justice CourtsLocal criminal, traffic, small claims— Court phone numbers listed per city and town on the county Municipality Contact and Court Information page15
Fees
County Clerk: index number $210.00; search $5.00 per name per 2 years; certified copy $1.25/page (min $5.00); exemplified copy $15.003
Statewide
WebCivil Supreme (free) covers active and disposed Supreme Court civil cases in all 62 counties16

Criminal records and background checks

County
Clerk's Minutes (civil and criminal court cases) from 1987 in the County Clerk Document Search2
Statewide
OCA statewide Criminal History Record Search, $95.0017

How New York courts keep their files

Marriage records

City or town clerk where the license was issued (local copies) and NYS Department of Health; County Clerk holds only early-20th-century marriage certificates10

County clerk holdings
County Clerk marriage certificates 1907-1926 only (Vital Records page); certified copy $5.0010
State fee
NYS DOH certified copy $30 by mail; $45 plus vendor fee online/phone9

New York marriage records, statewide

Divorce records

County Clerk issues divorce certificates (names, index number, date judgment filed) for $5.0010

State
Divorce judgment filed with the County Clerk, usually where the plaintiff lived; NYS DOH Certificate of Dissolution18

New York divorce records: decree or state record

Birth certificates

City or town local registrar where the birth occurred, or NYS Department of Health (Bureau of Vital Records, Albany); County Clerk has no birth records10

State fee
NYS DOH: $30 by mail; $45 plus vendor fee online/phone11

Ordering a New York birth certificate

Death certificates

City or town local registrar where the death occurred, or NYS Department of Health10

State fee
NYS DOH: $30 by mail; $45 plus vendor fee online/phone12

Ordering a New York death certificate

Probate records and wills

Surrogate Court, 10 Market Street, Poughkeepsie, NY 12601, 845-431-177010

State
Probate records kept by the Surrogate's Court in each county since 178719

Finding a will or probate case in New York

Business names (DBA)

Kept by the County Clerk (assumed names, notary, naturalization, passports).4

Fee
Assumed Business Name Certificate $35.00 (cash or money order; includes $25 filing fee and 2 certified copies)3

Voter records

Voter registration data by FOIL to the State or county board, for election purposes only20

Historical records

Ancient
Ancient Document Search: 167,000 page images of court filings (Courts of Common Pleas and General Sessions) from 1721 to the 1840s21
Naturalization
Naturalization index 1800-1991 (PDF); naturalization records date back to 175922
Genealogy
County Clerk does not do courtesy genealogy searches; statutory search fees apply23
Census
1892 New York State Census for Dutchess County (PDF, two parts) on the County Clerk genealogy page23

Good to know about Dutchess County records

  • The County Clerk has kept land recordings and legal filings since 17154
  • More than 1,300,000 land and legal documents viewable online free; deed images back to July 7, 19072
  • Court filings from 1721 onward (Courts of Common Pleas and General Sessions, 1721-1889) are being digitized in the Ancient Document Search21
  • There are no birth, death or marriage records in New York State before 188010
  • Poughkeepsie was the state capital after Kingston burned in October 1777, and the courthouse hosted the 1788 ratification debates24

Office addresses, phones and hours

County Clerk (land records; Record Room)

Address
Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 126014
Mail
Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 126014
Phone
845-486-2120 (fax 845-486-2138; toll free 866-694-4700 outside the 845 area code)3
Hours
Monday-Friday 9:00am-5:00pm4

County Clerk (Supreme Court and County Court files)

Address
Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 126014
Mail
Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 126014
Phone
845-486-2120 (fax 845-486-2138; toll free 866-694-4700 outside the 845 area code)3
Hours
Monday-Friday 9:00am-5:00pm4

County Clerk (assumed names, notary, naturalization, passports)

Address
Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 126014
Mail
Dutchess County Office Building, 22 Market Street, Poughkeepsie, NY 126014
Phone
845-486-2120 (fax 845-486-2138; toll free 866-694-4700 outside the 845 area code)3
Hours
Monday-Friday 9:00am-5:00pm4

Real Property Tax Service Agency (county)

Address
Dutchess County Office Building, 22 Market Street, 4th Floor, Poughkeepsie NY 126015
Hours
Appointments encouraged (limited staff)5

Finance Department (Commissioner of Finance: delinquent taxes, prior-year tax rolls)

Address
Dutchess County Office Building, 22 Market St., 4th Fl., Poughkeepsie NY 126017
Hours
Monday-Friday 9:00am-4:00pm (payments in person 9-4; drop box until 5:00pm)7

Surrogate Court (Dutchess County Surrogate's Court)

Address
10 Market Street, Poughkeepsie, NY 1260110
Phone
845-431-1770 (fax 845-476-3659)25
Hours
Monday-Friday 9 am-5 pm, excluding NY state holidays; payments accepted until 3:30 pm25

GIS / Parcel Access

Board of Elections

Address
112 Delafield Street, Poughkeepsie, New York 1260126

Records that are not online: public records requests

Where to send it
Send the written or emailed FOIL request (subject "FOIL Request") to the department that holds the record; acknowledged within five business days; copies 25 cents/page; appeals within 30 days to the County Attorney, 22 Market Street, 5th Floor, (845) 486-211028

How to write a public records request

Questions people ask

How do I get a copy of a deed in Dutchess County?

The County Clerk (land records; Record Room) keeps deed records. To order copies: Certified copies through the Record Room at 22 Market St.; mail requests $10.00 (copy) or $11.00 (certified) per document; personal checks over $400 not accepted. Plain copies: Clerk-prepared copy $1.25/page certified (minimum $5.00); client-prepared $.65/page (minimum $5.20); mail request $10.00 per document. Certified copies: Certified copy, clerk prepared: $1.25 per page, minimum $5.00; by mail $11.00 per document.423

Can I search Dutchess County land records online for free?

Yes. Free to view; $0.50/page to download or print without a watermark (credit card or prepaid searcher account). The official search: dutchessny.gov/…2

Where do I get a divorce decree in Dutchess County?

County Clerk issues divorce certificates (names, index number, date judgment filed) for $5.00.10

How do I look up who owns a property in Dutchess County?

Use the property search of the Real Property Tax Service Agency (county): gis.dutchessny.gov/parcelaccess6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Dutchess County office. How to tell an official record source from a paid look-alike.

Other counties in New York with a full guide: Albany County, Bronx County, Broome County, Chautauqua County, Clinton County, Erie County, Kings County, Monroe County, New York County, Oneida County, Onondaga County, Orange County, Queens County, Rensselaer County, Richmond County, Saratoga County, Schenectady County, Suffolk County, Sullivan County, Ulster County, Westchester County. Every county in the state: New York county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. County Clerk Document SearchDutchess County, New Yorkchecked November 4, 2026
  3. County Clerk Fee SchedulesDutchess County, New Yorkchecked November 4, 2026
  4. County ClerkDutchess County, New Yorkchecked November 4, 2026
  5. Real Property Tax Service AgencyDutchess County, New Yorkchecked November 4, 2026
  6. Real Property Tax Service Agency FAQsDutchess County, New Yorkchecked November 4, 2026
  7. Finance DepartmentDutchess County, New Yorkchecked November 4, 2026
  8. NY Courts - Dutchess County courts indexNew York State Unified Court Systemchecked November 7, 2026
  9. Marriage CertificatesNew York State Department of Healthchecked November 4, 2026
  10. County Clerk: Vital RecordsDutchess County, New Yorkchecked November 4, 2026
  11. Birth CertificatesNew York State Department of Healthchecked November 4, 2026
  12. Death CertificatesNew York State Department of Healthchecked November 4, 2026
  13. Tax Billing InformationDutchess County, New Yorkchecked November 4, 2026
  14. FOIL - Court RecordsNew York State Unified Court Systemchecked November 7, 2026
  15. Municipality Contact and Court InformationDutchess County, New Yorkchecked November 4, 2026
  16. eCourtsNew York State Unified Court Systemchecked November 7, 2026
  17. Criminal History Record Search (CHRS)New York State Unified Court System (Office of Court Administration)checked November 7, 2026
  18. Divorce CertificatesNew York State Department of Healthchecked November 4, 2026
  19. Getting Court Records (CourtHelp)New York State Unified Court Systemchecked November 7, 2026
  20. Freedom of Information Law (FOIL) RequestsNew York State Board of Electionschecked November 7, 2026
  21. Ancient Document SearchDutchess County, New Yorkchecked November 4, 2026
  22. Document Search ApplicationsDutchess County, New Yorkchecked November 4, 2026
  23. County Clerk Genealogy SearchesDutchess County, New Yorkchecked November 4, 2026
  24. A Brief History of Dutchess CountyDutchess County, New Yorkchecked November 4, 2026
  25. Dutchess Surrogate's Court (NY Courts, 9th Judicial District)New York State Unified Court Systemchecked November 7, 2026
  26. Dutchess County Board of Elections home pageDutchess County Board of Electionschecked November 7, 2026
  27. Transparency in Dutchess County GovernmentDutchess County, New Yorkchecked November 4, 2026
  28. Freedom of Information Law (FOIL) RequestsDutchess County, New Yorkchecked November 4, 2026
  29. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026