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Albany County, New York public records

In Albany County, deeds are recorded by the Albany County Clerk; property values come from the Albany County Real Property Tax Service Agency; court files are kept by the Albany County Clerk.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Historical records
  12. Good to know about Albany County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsAlbany County Clerk4Search deeds2$0.65 per page, minimum $1.30; maximum $40.00 per record3
Property values and ownersAlbany County Real Property Tax Service Agency5Property search5—
Property tax billsAlbany County Department of Management and Budget, Division of Finance6——
Court casesAlbany County Clerk4——
Marriage recordsTown or city clerk where the license was issued, and NYS Department of Health (since 1881)7——
Divorce recordsAlbany County Clerk (Supreme Court matrimonial files, 1890-present)4——
Birth certificatesLocal Registrar of the city/town where the birth occurred, or NYS DOH Vital Records (since 1881)8——
Death certificatesLocal Registrar where the death occurred, or NYS DOH Vital Records (since 1881)9——
Probate and willsAlbany County Surrogate's Court10——
Business names (DBA)Statewide: Sole proprietors/partnerships (not corporations, LPs or LLCs) file assumed-name certificates with the County Clerk of each county where they do business11——

Deeds and land records

Deeds, mortgages and other land documents for property in Albany County are recorded by the Albany County Clerk (land records).4

Years online
1980-present (deeds and mortgages)12
Holdings
Deeds and mortgages 1630-present at the County Clerk13
Copy fee
$0.65 per page, minimum $1.30; maximum $40.00 per record3
Certified copy fee
Prepare and certify: $1.25 per page, minimum $5.00; certify a prepared copy: $0.65 per page, minimum $5.203
Search fee
$5.00 search fee for mail requests for deeds/mortgages recorded before 1980 (no search fee if you search in person)12
How to order
By mail with document details, a SASE and a check or money order payable to the Albany County Clerk (search fee plus copy fees); or in person during business hours. Email and fax requests are not accepted.12
Recording fees
$45 per instrument plus $5 per page (includes $5 cover page fee); $0.50 per cross reference3
Rp5217fee
Real Property Transfer Report (RP-5217): $125.00 (boxes 7A, 7B, 7E, or both 7G and 8 checked) or $250.00 (any other)3
Electronic recording
eRecordings accepted; land records also accepted by mail4
Fraud alerts
Free Fraud Alert: email alerts when a document is recorded in your name4
Historical index
Index to public grantor/grantee records 1630-1940 at the Hall of Records14

How deeds work in New York

Property values, owners and tax bills

The Albany County Real Property Tax Service Agency (assessments are made by city and town assessors) sets property values5; the Albany County Department of Management and Budget, Division of Finance bills and collects the tax6.

Property search
albanycounty.prosgar.com (Parcel Search, linked by the Real Property Tax Service Agency)5
Assessment rolls
Local Assessment Rolls page5
Tax bill search
Tax searches by request form to the Division of Finance ([email protected])6
Parcel map (GIS)
Interactive Tax Parcel Map (ArcGIS Experience) experience.arcgis.com/…5
Appealing a value
Assessments are set by the city/town assessor; grievances go to the local Board of Assessment Review (the county agency only provides administrative support)5
Parcel data
112,618 parcels as of taxable status date March 1, 2025; 3 cities, 9 towns, 6 villages5
Delinquent
Division of Finance collects delinquent taxes and runs the Real Property Tax Auction; installment agreements up to 24 months with 10% down15
Credit cards
County does not accept credit card payments for taxes15

How property tax works in New York

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Supreme Court (Albany County)Civil actions, matrimonial/divorce; files kept by the County ClerkAlbany County Clerk (Supreme Court civil and matrimonial files) Court records are not online at the County Clerk; request copies by mail ($5.00 search fee) or search in person. Statewide: WebCivil Supreme (eCourts) and NYSCEF for e-filed cases12Fee charged
County Court (Albany County)Felony criminal cases; files kept by the County Clerk (convictions indexed 1896-present)Albany County Clerk (as clerk of Albany County Court and State Supreme Court) County Clerk record room (order files ahead); convictions index 1896-present13
Surrogate's Court (Albany County)Wills, estates, adoptions, guardianships— WebSurrogate (statewide, via eCourts)16
Family Court; Albany, Cohoes and Watervliet City Courts; town and village justice courtsFamily matters; local civil/criminal/traffic——
Fees
Index number $210.00; foreclosure index number $400.00; RJI $95.00; note of issue $30.00; motion $45.00; jury demand $65.003
Holdings
Court records 1793-present at the County Clerk13

Criminal records and background checks

County records
Felony convictions indexed at the County Clerk, 1896-present; certificate of disposition $5.003
Sheriff
Albany County Sheriff (Civil Office, Corrections) pages are on the county site17

How New York courts keep their files

Marriage records

Town or city clerk where the license was issued, and NYS Department of Health (since 1881). Pre-1914 City of Albany marriages: City Clerk of Albany, City Hall Room 2027

Older records
City of Albany marriage records 1870-1946 at the Hall of Records (indexed by bride's name)14

New York marriage records, statewide

Divorce records

Albany County Clerk (Supreme Court matrimonial files, 1890-present); copies restricted to parties/attorneys, mail requests must be notarized4

New York divorce records: decree or state record

Birth certificates

Local Registrar of the city/town where the birth occurred, or NYS DOH Vital Records (since 1881); pre-1914 City of Albany births: Local Registrar, City of Albany8

Ordering a New York birth certificate

Death certificates

Local Registrar where the death occurred, or NYS DOH Vital Records (since 1881)9

Ordering a New York death certificate

Probate records and wills

Kept by: Albany County Surrogate's Court10

Older wills
County Clerk holds selected wills 1691-1833 and 1894-197613
Fees
Statewide SCPA 2402 fees apply (see New York state record)18

Finding a will or probate case in New York

Business names (DBA)

Where New York keeps it: Sole proprietors/partnerships (not corporations, LPs or LLCs) file assumed-name certificates with the County Clerk of each county where they do business.11

Assumed names (DBA)
Assumed name (DBA), partnership and not-for-profit certificates filed with the County Clerk; file or amend $25.00 (cash only in person); $30.00 by mail with certified check/money order3

Historical records

Hall of records
Albany County Hall of Records: county and City of Albany archives; mail research $20.00 per hour; on-site copies 50¢ per page, certification $4.0014
Naturalization
Declarations of intention and naturalization records 1827-1991 (Albany County); online index at naturalizations.albanycounty.com14
Census
State census records for the City and County of Albany 1855-192514

Good to know about Albany County records

  • County Clerk deed and mortgage records go back to 1630; the Hall of Records preserves county records 'dating back to the Dutch Colonial days'13
  • The Albany County Hall of Records (1982) is a joint archive of the County of Albany and the City of Albany19
  • NYS Department of Health does not hold City of Albany births, deaths and marriages before January 1, 1914; ask the City of Albany Local Registrar or City Clerk8
  • County Clerk patents 1784-present, adoptions 1886-1971 and surrenders 1942-present are among its record series13

Office addresses, phones and hours

Albany County Clerk (land records)

Address
Albany County Court House, Room 128, 16 Eagle Street, Albany, NY 12207-10774
Mail
Albany County Clerk, County Court House, Room 128, 16 Eagle Street, Albany, NY 12207 (make checks payable to "Albany County Clerk")3
Phone
(518) 487-5100; fax (518) 487-50994
Hours
Monday-Friday 8:30am-4:30pm; land recordings and court filings 8:30am-4:00pm4

Albany County Clerk

Address
Albany County Court House, Room 128, 16 Eagle Street, Albany, NY 12207-10774
Phone
(518) 487-5100; fax (518) 487-50994
Hours
Monday-Friday 8:30am-4:30pm; land recordings and court filings 8:30am-4:00pm4

Albany County Clerk (as clerk of Albany County Court and State Supreme Court)

Address
Albany County Court House, Room 128, 16 Eagle Street, Albany, NY 12207-10774
Phone
(518) 487-5100; fax (518) 487-50994

Albany County Clerk (Supreme Court civil and matrimonial files)

Address
Albany County Court House, Room 128, 16 Eagle Street, Albany, NY 12207-10774
Phone
(518) 487-5100; fax (518) 487-50994

Albany County Department of Management and Budget, Division of Finance

Phone
(518) 447-7062 (installment payment information for delinquent taxes)15

Albany County Real Property Tax Service Agency (assessments are made by city and town assessors)

Albany County GIS (Office of Real Property Tax Services)

Albany County Hall of Records

Address
95 Tivoli Street, Albany, NY 1220719
Phone
(518) 436-3663; fax (518) 436-367819
Hours
Monday-Friday 8:30 AM-4:30 PM19

Albany County Board of Elections

Records that are not online: public records requests

Where to send it
FOIL (Public Officers Law §§84-90) via NextRequest portal; copies 25 cents per page21

How to write a public records request

Questions people ask

How do I get a copy of a deed in Albany County?

The Albany County Clerk (land records) keeps deed records. To order copies: By mail with document details, a SASE and a check or money order payable to the Albany County Clerk (search fee plus copy fees); or in person during business hours. Email and fax requests are not accepted. Plain copies: $0.65 per page, minimum $1.30; maximum $40.00 per record. Certified copies: Prepare and certify: $1.25 per page, minimum $5.00; certify a prepared copy: $0.65 per page, minimum $5.20.4123

Where do I get a divorce decree in Albany County?

Albany County Clerk (Supreme Court matrimonial files, 1890-present); copies restricted to parties/attorneys, mail requests must be notarized.4

How do I look up who owns a property in Albany County?

Use the property search of the Albany County Real Property Tax Service Agency (assessments are made by city and town assessors): albanycounty.prosgar.com5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Albany County office. How to tell an official record source from a paid look-alike.

Other counties in New York with a full guide: Bronx County, Broome County, Chautauqua County, Clinton County, Dutchess County, Erie County, Kings County, Monroe County, New York County, Oneida County, Onondaga County, Orange County, Queens County, Rensselaer County, Richmond County, Saratoga County, Schenectady County, Suffolk County, Sullivan County, Ulster County, Westchester County. Every county in the state: New York county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Online Records Search (County Clerk)Albany Countychecked November 7, 2026
  3. Schedule of Fees (County Clerk)Albany Countychecked November 7, 2026
  4. County ClerkAlbany Countychecked November 7, 2026
  5. Real Property Tax Service AgencyAlbany County Department of Management and Budgetchecked November 7, 2026
  6. Finance DivisionAlbany County Department of Management and Budgetchecked November 7, 2026
  7. Marriage CertificatesNew York State Department of Healthchecked November 7, 2026
  8. Genealogy Records & ResourcesNew York State Department of Healthchecked November 7, 2026
  9. Death CertificatesNew York State Department of Healthchecked November 7, 2026
  10. Getting Court Records (CourtHelp)New York State Unified Court Systemchecked November 7, 2026
  11. General Business Law § 130 (assumed name certificates)New York State Senate (Open Legislation)checked November 4, 2026
  12. Get a Copy of Any Document at the Albany County Clerk's OfficeAlbany Countychecked November 7, 2026
  13. Records Kept by the Albany County Clerk's OfficeAlbany Countychecked November 7, 2026
  14. Genealogy (Hall of Records)Albany Countychecked November 7, 2026
  15. Finance Division FAQsAlbany County Department of Management and Budgetchecked November 7, 2026
  16. eCourtsNew York State Unified Court Systemchecked November 7, 2026
  17. Site MapAlbany Countychecked November 7, 2026
  18. Surrogate's Court Procedure Act § 2402New York State Senate (Open Legislation)checked November 7, 2026
  19. Hall of RecordsAlbany Countychecked November 7, 2026
  20. Interactive MappingAlbany Countychecked November 7, 2026
  21. File a FOIL RequestAlbany Countychecked November 7, 2026
  22. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026