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Saratoga County, New York public records

In Saratoga County, deeds are recorded by the Saratoga County Clerk; property values come from the Town and city assessors; court files are kept by the Saratoga County Clerk.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Saratoga County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsSaratoga County Clerk4Search deeds2$0.50 per page (photocopies); $0.25 per page self-serve3
Property values and ownersTown and city assessors5Property search6—
Property tax billsSaratoga County Treasurer7——
Court casesSaratoga County Clerk2—certificate of disposition issue $53
Marriage recordsTown or city clerk where the license was obtained, or NYS Department of Health9—State fee: NYS DOH certified copy: $30 by mail; $45 plus vendor processing fee online/phone8
Divorce recordsSaratoga County Clerk (sealed; parties or attorney of record only, photo ID)2—$5 certified copy up to four pages plus $1.25 per page over four (caps at 32 pages or $40.00)2
Birth certificatesTown or city clerk where the birth occurred; also NYS Department of Health9—State fee: NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone10
Death certificatesTown or city clerk where the death occurred; also NYS Department of Health9—State fee: NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone11
Probate and willsSurrogate's Court, Saratoga County13—Certified copy of a will or any paper on file: $6.00 per page; authentication additional $20; record search and certificate $30 (under 25 years) or $90 (over 25 years)12
Business names (DBA)Statewide: Sole proprietors/partnerships (not corporations, LPs or LLCs) file assumed-name certificates with the County Clerk of each county where they do business14——

Deeds and land records

Deeds, mortgages and other land documents for property in Saratoga County are recorded by the Saratoga County Clerk (land records; also clerk of Supreme and County Court records).4

Years online
Land records from 1791 searchable in office or online2
Holder
Saratoga County Clerk2
Copy fee
$0.50 per page (photocopies); $0.25 per page self-serve3
Certified copy fee
$5.00 to prepare and certify a copy, plus $1.25 per page after 4 pages (not to exceed $40); exemplified copy $15.003
Recording fee
Deeds: $5 per page plus $45 (includes coversheet) and $0.50 for each name over 2; RP-5217 $125/$250; residential property transfer notice $10; TP-584 $5; transfer tax $4 per $1,0003
How to order
Print from the free online records account, or in person at 40 McMaster Street, Ballston Spa ($0.50/page); mail requests need a self-addressed stamped envelope9
Electronic recording
Simplifile, CSC, eRecording Partners Network (ePN)2
Fraud alerts
Free Fraud Alert email notice when a document is recorded or filed under a monitored name: searchiqs.com/fraudalert9

How deeds work in New York

Property values, owners and tax bills

The Town and city assessors (19 towns, 2 cities) sets property values5; the Saratoga County Treasurer (delinquent property taxes, except City of Saratoga Springs) bills and collects the tax7.

Tax bill search
Delinquent tax inquiry form (County Treasurer); certified tax verifications and tax searches at the Treasurer's Office7
Appealing a value
Administrative grievance first: file Form RP-524 with the assessor or Board of Assessment Review by Grievance Day (usually the fourth Tuesday in May; exceptions apply); then judicial review via Small Claims Assessment Review (SCAR) or tax certiorari in State Supreme Court. NYC: NYC Tax Commission (deadline March 15 for Class One, March 1 others); Nassau: Assessment Review Commission (March 1)15
Scar fee
Small Claims Assessment Review (SCAR) filing $30.00 at the County Clerk3

How property tax works in New York

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Supreme Court and County Court, Saratoga County (Fourth Judicial District)Civil actions (Supreme Court); records of both courts kept by the County Clerk, which is the official repository of civil and criminal records2Saratoga County Clerk (Clerk of the Supreme and County Court records) County Clerk online records (SearchIQS, free account) for civil cases; New York e-filing (NYSCEF) is mandatory for civil actions2Free search
Family Court, Saratoga County—— eCourts (free): WebCivil Supreme (all 62 counties, active and disposed), WebCivil Local, WebCriminal (pending cases with future dates, selected courts), WebFamily, WebSurrogate; NYSCEF guest search for e-filed Supreme Court cases16Free search
Surrogate's Court, Saratoga CountySurrogate's Court in each county (probate records kept since 1787)13— Ask the Surrogate's Court in the county; WebSurrogate (via eCourts) provides online case information16
Saratoga Springs City Court—— City Hall, 474 Broadway, Saratoga Springs, NY 12866; 518-451-8780; 8 a.m. to 4 p.m.17
Mechanicville City Court—— City Hall, 36 North Main Street, Mechanicville, NY 12118; 518-453-5959; 8 a.m. to 4 p.m.17
Town and city justice courts———
Fees
Index number $210 ($400 foreclosure); RJI $95; motion $45; notice of appeal $65; certificate of disposition issue $53

Criminal records and background checks

County
County Clerk is the official repository of criminal records of Supreme and County Court; certificate of disposition issued for $5.003
Statewide
Office of Court Administration Criminal History Record Search (CHRS): statewide court-record name + date-of-birth exact-match search, $95, not certified, excludes sealed and certain dispositions18

How New York courts keep their files

Marriage records

Town or city clerk where the license was obtained, or NYS Department of Health; County Clerk holds marriage records from 1908-1935 only9

State fee
NYS DOH certified copy: $30 by mail; $45 plus vendor processing fee online/phone8
Who may order
Spouses; others only with a documented judicial or other proper purpose or a New York State court order8

New York marriage records, statewide

Divorce records

Saratoga County Clerk (sealed; parties or attorney of record only, photo ID)2

Fee
$5 certified copy up to four pages plus $1.25 per page over four (caps at 32 pages or $40.00)2
By mail
Letter of request with notarized signature, self-addressed stamped envelope, and in-state check (with phone number) or money order2
State certificate
Divorce decree (full judgment): County Clerk, usually in the county where the plaintiff lived; Certificate of Dissolution (divorces since January 1, 1963): NYS Department of Health19

New York divorce records: decree or state record

Birth certificates

Town or city clerk where the birth occurred; also NYS Department of Health9

State fee
NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone10
Who may order
The person named, a parent named on the certificate, or others only by NYS court order10

Ordering a New York birth certificate

Death certificates

Town or city clerk where the death occurred; also NYS Department of Health9

State fee
NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone11
Who may order
Spouse, parent, child or sibling of the deceased; others with a documented lawful right or claim, documented medical need, or NYS court order11

Ordering a New York death certificate

Probate records and wills

Kept by the Surrogate's Court, Saratoga County, whose cases include “Surrogate's Court in each county (probate records kept since 1787)”.13

Wills
Certified copies of wills come from Surrogate's Court; wills involving land may also be recorded at the County Clerk3
Copy fee
Certified copy of a will or any paper on file: $6.00 per page; authentication additional $20; record search and certificate $30 (under 25 years) or $90 (over 25 years)12

Finding a will or probate case in New York

Business names (DBA)

Where New York keeps it: Sole proprietors/partnerships (not corporations, LPs or LLCs) file assumed-name certificates with the County Clerk of each county where they do business.14

Assumed names (DBA)
Assumed-name (DBA) certificates for individuals/partnerships filed with the County Clerk: $25 to file or amend; certified copy $5; discontinuance free9
Companies and LLCs
Corporations, LPs and LLCs file assumed-name certificates with the Secretary of State (Department of State)20

Voter records

Public or restricted
Voter registration data is available on request (FOIL to the State Board of Elections or county boards) but may only be used for an election purpose under Election Law § 3-103(5); requester must certify election-purpose use21

Historical records

County clerk
Census records from 1855; naturalization records 1896-1945 (1906-1928 digitized online); historic court cases such as the Solomon Northup papers2
Historian
County Historian (by appointment): assessment records 1889-1914, cemetery card files online, tax lists 1779 and 1786-1788, voter lists 1912-197522
State archives
New York State Archives (NYSED): indexes to vital records, war service, land, court (incl. colonial wills) records; DOH vital records microfiche index (births 1881-1935, marriages 1881-1960, deaths 1880-1960; not NYC, not online)23

Good to know about Saratoga County records

  • Saratoga County was formed from Albany County on February 7, 1791; land and court records at the County Clerk go back to 1791.22
  • The County Clerk holds the Solomon Northup papers among its historic court cases.2
  • The County Clerk keeps the only county-level vital records: marriage records from 1908-1935.22
  • The County Clerk records and files over 85,000 documents a year and has digitized over 25 million documents.4
  • All Saratoga Springs assessment records are kept by the City Assessor; the County Treasurer does not collect delinquent taxes for the City of Saratoga Springs.22
  • Free Fraud Alert: email notice whenever a document is recorded or filed under a monitored name (up to three names per email).9

Office addresses, phones and hours

Saratoga County Clerk (land records; also clerk of Supreme and County Court records)

Address
Building 1 of the Municipal Complex, 40 McMaster Street, Ballston Spa, NY 120209
Mail
Saratoga County Clerk's Office, 40 McMaster Street, Ballston Spa, NY 12020 (self-addressed stamped envelope required for returned documents)3
Phone
(518) 885-2213; fax (518) 884-47264
Hours
9:00 am - 5:00 pm Monday-Friday; land recordings and court filings 9:00 AM - 4:15 PM; research 9:00 AM - 5:00 PM4

Saratoga County Clerk (Clerk of the Supreme and County Court records)

Address
40 McMaster Street, Ballston Spa, NY 120204
Hours
Court filings 9:00 AM - 4:15 PM4

Saratoga County Clerk (official repository of civil and criminal Supreme/County Court records)

Town and city assessors (19 towns, 2 cities)

Address
Real Property Tax Service: 35 West High Street, Bldg. 2, Ballston Spa NY 120205
Hours
9:00 am - 5:00 pm5

Saratoga County Treasurer (delinquent property taxes, except City of Saratoga Springs)

Address
40 McMaster Street, Ballston Spa, NY 120207
Mail
Saratoga County Treasurer, 40 McMaster Street, Ballston Spa, NY 120207

Town or city clerk (local registrar) where the event occurred

Saratoga County Historian's Office (part of the County Clerk's organization)

Saratoga County Board of Elections

Address
50 W High St, Ballston Spa, NY 1202024
Phone
(518) 885-2249; fax (518) 884-475124
Hours
Monday - Friday 9:00am - 5:00pm24

Records that are not online: public records requests

Where to send it
Records Access Officer, 40 McMaster Street, Ballston Spa, NY 12020 (County Attorney's Office)26

How to write a public records request

Questions people ask

How do I get a copy of a deed in Saratoga County?

The Saratoga County Clerk (land records; also clerk of Supreme and County Court records) keeps deed records. To order copies: Print from the free online records account, or in person at 40 McMaster Street, Ballston Spa ($0.50/page); mail requests need a self-addressed stamped envelope. Plain copies: $0.50 per page (photocopies); $0.25 per page self-serve. Certified copies: $5.00 to prepare and certify a copy, plus $1.25 per page after 4 pages (not to exceed $40); exemplified copy $15.00.493

Where do I get a divorce decree in Saratoga County?

Divorce decrees are court records; ask the Saratoga County Clerk (sealed; parties or attorney of record only, photo ID).2

How do I look up who owns a property in Saratoga County?

Use the property search of the Town and city assessors (19 towns, 2 cities): saratogacounty.prosgar.com6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Saratoga County office. How to tell an official record source from a paid look-alike.

Other counties in New York with a full guide: Albany County, Bronx County, Broome County, Chautauqua County, Clinton County, Dutchess County, Erie County, Kings County, Monroe County, New York County, Oneida County, Onondaga County, Orange County, Queens County, Rensselaer County, Richmond County, Schenectady County, Suffolk County, Sullivan County, Ulster County, Westchester County. Every county in the state: New York county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Records Access & Filing (County Clerk)County of Saratoga, New Yorkchecked November 4, 2026
  3. County Clerk Fee ScheduleCounty of Saratoga, New Yorkchecked November 4, 2026
  4. County ClerkCounty of Saratoga, New Yorkchecked November 4, 2026
  5. Real Property Tax ServiceCounty of Saratoga, New Yorkchecked November 4, 2026
  6. Saratoga County Assessment DatabaseCounty of Saratoga, New Yorkchecked November 4, 2026
  7. County TreasurerCounty of Saratoga, New Yorkchecked November 4, 2026
  8. Marriage CertificatesNew York State Department of Healthchecked November 4, 2026
  9. County Clerk Frequently Asked QuestionsCounty of Saratoga, New Yorkchecked November 4, 2026
  10. Birth CertificatesNew York State Department of Healthchecked November 4, 2026
  11. Death CertificatesNew York State Department of Healthchecked November 4, 2026
  12. Surrogate's Court Procedure Act § 2402 (Surrogate's Court fees)New York State Senate (Open Legislation)checked November 4, 2026
  13. Getting Court Records (CourtHelp)New York State Unified Court Systemchecked November 4, 2026
  14. General Business Law § 130 (assumed name certificates)New York State Senate (Open Legislation)checked November 4, 2026
  15. Grievance proceduresNYS Department of Taxation and Finance (ORPTS)checked November 4, 2026
  16. eCourtsNew York State Unified Court Systemchecked November 4, 2026
  17. Courts in Saratoga CountyNew York State Unified Court Systemchecked November 5, 2026
  18. Criminal History Record Search (CHRS)New York State Unified Court System (Office of Court Administration)checked November 4, 2026
  19. Divorce CertificatesNew York State Department of Healthchecked November 4, 2026
  20. General Business Law § 130 (assumed name certificates)New York State Senate (Open Legislation)checked November 4, 2026
  21. Freedom of Information Law (FOIL) RequestsNew York State Board of Electionschecked November 4, 2026
  22. County HistorianCounty of Saratoga, New Yorkchecked November 4, 2026
  23. Genealogy (featured topic)New York State Archives (NYSED)checked November 4, 2026
  24. Board of ElectionsSaratoga Countychecked November 5, 2026
  25. Saratoga County homepageCounty of Saratoga, New Yorkchecked November 4, 2026
  26. Freedom of Information Law (FOIL)County of Saratoga, New Yorkchecked November 4, 2026
  27. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026