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Suffolk County, New York public records

In Suffolk County, deeds are recorded by the Suffolk County Clerk; property values come from the Town Assessors; court files are split between the Suffolk County Clerk and the Suffolk County Surrogate's Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Suffolk County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsSuffolk County Clerk5Search deeds23Free search, fee for copiesPlain copies: $1.30 for 1-2 pages, then $0.65 per page (e.g. 3 pages $1.95, 10 pages $6.50)4
Property values and ownersTown Assessors6——
Property tax billsTown Receivers of Taxes and Suffolk County Comptroller7——
Court casesSuffolk County Clerk - Civil Court Actions Unit2
Suffolk County Surrogate's Court8		Supreme Court and County Court, Suffolk County2—
Marriage recordsTown Clerks / Registrars of Vital Statistics9——
Divorce recordsSuffolk County Clerk - Civil Court Actions Unit2——
Birth certificatesTown Clerks / Registrars of Vital Statistics9—NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone10
Death certificatesTown Clerks / Registrars of Vital Statistics9—NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone11
Probate and willsSuffolk County Surrogate's Court8—Certified copy of a will or any paper on file: $6.00 per page; authentication additional $20; record search and certificate $30 (under 25 years) or $90 (over 25 years)12
Business names (DBA)Suffolk County Clerk13——

Deeds and land records

Deeds, mortgages and other land documents for property in Suffolk County are recorded by the Suffolk County Clerk (Recording / Land Records).5

Online search
clerk.suffolkcountyny.gov/kiosk2Free search, fee for copies
Cost
Index search free (no login); viewing document images requires a paid subscription3
Years online
Land records imaged 1987 to present3
Copy fee
Plain copies: $1.30 for 1-2 pages, then $0.65 per page (e.g. 3 pages $1.95, 10 pages $6.50)4
Certified copy fee
Prepared by the Clerk: $1.25 per page (minimum $5.00, maximum $40.00 per document)14
Recording fee
Deed: $5.00 per side, $20.00 handling, $5.00 Commissioner of Education, $15.00 Cultural Education Fund/NYS surcharge, $5.00 TP-584, RP-5217 $125 residential / $250 commercial-vacant, $5.00 EA 5217, $200 RPTSA verification per tax lot15
How to order
In person at Public Access (Riverhead) or by mail with the property tax map ID number (and liber/page if known); certified deeds and mortgages from 1987 can be bought online16
Online certified
Certified copies of deeds and mortgages from 1987 forward can be purchased online16

How deeds work in New York

Property values, owners and tax bills

The Town Assessors (10 towns) sets property values6; the Town Receivers of Taxes (current taxes, to May 31) and Suffolk County Comptroller (delinquent taxes from June 1) bills and collects the tax7.

Property search
No countywide assessor: property is assessed by the 10 town assessors (see offices: assessor.towns)6
Tax bill search
Current taxes: Town Receiver of Taxes (collection ends May 31); delinquent from June 1: Suffolk County Comptroller (5% penalty plus 1% per month interest from February 1)17
Parcel map (GIS)
Public Tax Map Viewer: gisapps.suffolkcountyny.gov/rptmviewer; GIS Open Data: opendata.suffolkcountyny.gov18
Appealing a value
Administrative grievance first: file Form RP-524 with the town assessor or Board of Assessment Review by Grievance Day; in Suffolk County the town BAR meets on the third Tuesday in May. Then judicial review via Small Claims Assessment Review (SCAR) or tax certiorari in State Supreme Court. No cost to grieve.19

How property tax works in New York

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Supreme Court and County Court, Suffolk CountySupreme: civil actions, matrimonial/divorce, foreclosures; County Court: feloniesSuffolk County Clerk - Civil Court Actions Unit (Clerk of Supreme and County Court)clerk.suffolkcountyny.gov/kiosk Clerk kiosk (court minutes by index number)2
District Court and town/village Justice CourtsMisdemeanors and violations——
Surrogate's CourtProbate, estates, guardianshipSuffolk County Surrogate's Court Ask the Surrogate's Court (320 Center Drive, Riverhead); WebSurrogate via eCourts for case information20
Family CourtCustody, support, juvenile——
Fees
Court records copies at County Clerk CPLR 8019(f) rates; physical files viewable in Riverhead only, max 10 files per day2
Access
Matrimonial files viewable only by parties, attorneys of record or by court order; sealed files need a court order2

Criminal records and background checks

Felony files
Felony court actions are filed with the County Clerk (Criminal Court Actions Unit)2
Statewide
Office of Court Administration Criminal History Record Search (CHRS): statewide court-record name + date-of-birth exact-match search, $95, not certified, excludes sealed and certain dispositions21

How New York courts keep their files

Marriage records

Town Clerk where the license was issued (County Clerk does not keep marriage records)9

State
NYS DOH certified copy: $30 by mail; $45 plus vendor processing fee online/phone22

New York marriage records, statewide

Divorce records

Kept by the Suffolk County Clerk - Civil Court Actions Unit (Clerk of Supreme and County Court).2

Certified
Certified divorce decrees only to the parties or attorneys of record; in person with photo ID or by notarized request; minimum $5.00 certified copy of divorce judgment23
State
NYS DOH divorce certificate: $30 by mail; $45 plus vendor processing fee online/phone. County Clerk copies: CPLR 8019(f) rates24

New York divorce records: decree or state record

Birth certificates

Town Clerk / Registrar of the town of birth; or NYS Department of Health9

Fee
NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone10
Who may order
The person named (18+ per statute), a parent named on the certificate, or others only by NYS court order10

Ordering a New York birth certificate

Death certificates

Town Clerk / Registrar of the town of death; or NYS Department of Health9

Fee
NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone11
Who may order
Spouse, parent, child or sibling of the deceased; others with a documented lawful right or claim, documented medical need, or NYS court order11

Ordering a New York death certificate

Probate records and wills

Surrogate's Court in each county (probate records kept since 1787)25

Copy fee
Certified copy of a will or any paper on file: $6.00 per page; authentication additional $20; record search and certificate $30 (under 25 years) or $90 (over 25 years)12

Finding a will or probate case in New York

Business names (DBA)

Kept by the Suffolk County Clerk.13

County
Anyone operating under a name other than their own files a Business Certificate with the County Clerk; search via the Clerk online records kiosk (Business Name)26
Corporations
Corporations filed electronically with NYS Department of State since June 2, 201426

Voter records

Suffolk County Board of Elections; Voter Information App gisapps.suffolkcountyny.gov/…5

Historical records

Land records
Land records from the mid-1600s; Grantor/Grantee index books 1660-1950 for all of Suffolk County in the Records Room, Riverhead27
Library
Historic Documents Library hours 9:00 AM to 5:00 PM Monday through Friday except holidays; no documents pulled after 4:15 p.m.27
Naturalization
Naturalization records 1853 through 199028
Court actions
Suffolk Court Actions record group 1758 to c. 1900 (civil and criminal)28

Good to know about Suffolk County records

  • Copies of all land transactions in the county are kept from 1660 to the present at the Clerk's Office.3
  • The County Clerk also serves as Clerk of the Supreme and County Courts.2
  • Deeds for the five eastern towns (Riverhead, Southampton, East Hampton, Shelter Island, Southold) require the Peconic Bay Community Preservation Fund form.15
  • Every deed recording carries a $200 Real Property Tax Service Agency verification fee per tax lot; RPTSA verification is required by law before recording.18
  • Property assessment and current tax collection are town functions (10 towns); the County Comptroller collects delinquent taxes.17
  • Land records after 1969 are looked up on Public Access Room terminals; pre-1969 indexes are in bound books.27

Office addresses, phones and hours

Suffolk County Clerk (Recording / Land Records)

Address
310 Center Drive, Riverhead, NY 11901 (public entrance: Main Entrance, 300 Center Drive; photo ID required)29
Mail
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Hours
Monday through Friday 9:00 a.m. to 5:00 p.m. (arrive by 4:45 p.m.)29

Suffolk County Clerk

Address
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Mail
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Hours
Monday through Friday 9:00 a.m. to 5:00 p.m. (arrive by 4:45 p.m.)29

Suffolk County Clerk - Civil Court Actions Unit (Clerk of Supreme and County Court)

Address
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Mail
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Hours
Monday through Friday 9:00 a.m. to 5:00 p.m. (arrive by 4:45 p.m.)29

Suffolk County Clerk - Criminal Court Actions Unit (felony-level court actions)

Address
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Mail
Suffolk County Clerk’s Office, 310 Center Drive, Riverhead, NY 1190129
Hours
Monday through Friday 9:00 a.m. to 5:00 p.m. (arrive by 4:45 p.m.)29

Suffolk County Surrogate's Court

Address
320 Center Drive, Riverhead, NY 119018

Town Assessors (10 towns)

Assessment is done by each town, not the county

Town Receivers of Taxes (current taxes, to May 31) and Suffolk County Comptroller (delinquent taxes from June 1)

Phone
631-852-3000 (Comptroller)17

Real Property Tax Service Agency (tax maps)

Address
300 Center Drive, Riverhead, New York 1190118

Town Clerks / Registrars of Vital Statistics (10 towns)

Suffolk County Board of Elections

Address
Yaphank Ave, Yaphank NY 11980-070031

Suffolk County Sheriff's Office

Address
100 Center Drive South, Riverhead NY 1190132

Records that are not online: public records requests

Request page
FOIL Request Portal: suffolk.my.site.com/public/s5

How to write a public records request

Questions people ask

How do I get a copy of a deed in Suffolk County?

The Suffolk County Clerk (Recording / Land Records) keeps deed records. To order copies: In person at Public Access (Riverhead) or by mail with the property tax map ID number (and liber/page if known); certified deeds and mortgages from 1987 can be bought online. Plain copies: Plain copies: $1.30 for 1-2 pages, then $0.65 per page (e.g. 3 pages $1.95, 10 pages $6.50). Certified copies: Prepared by the Clerk: $1.25 per page (minimum $5.00, maximum $40.00 per document).516414

Can I search Suffolk County land records online for free?

Yes, searching is free; copies cost extra. Index search free (no login); viewing document images requires a paid subscription. The official search: clerk.suffolkcountyny.gov/kiosk32

How much is a birth certificate in Suffolk County?

NYS DOH: $30 by mail; $45 plus vendor processing fee online/phone.10

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Suffolk County office. How to tell an official record source from a paid look-alike.

Other counties in New York with a full guide: Albany County, Bronx County, Broome County, Chautauqua County, Clinton County, Dutchess County, Erie County, Kings County, Monroe County, New York County, Oneida County, Onondaga County, Orange County, Queens County, Rensselaer County, Richmond County, Saratoga County, Schenectady County, Sullivan County, Ulster County, Westchester County. Every county in the state: New York county list. Looking for another Suffolk County? Suffolk County, Massachusetts.

Sources

Every fact above links to the official page it comes from; all 33 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Court Actions and Court MinutesSuffolk County Clerk
  3. Online RecordsSuffolk County Clerk
  4. Plain Copy Fee ScheduleSuffolk County Clerk
  5. Suffolk County Government home pageSuffolk County Government
  6. Suffolk County Town AssessorsSuffolk County Clerk
  7. Office of the Suffolk County ComptrollerSuffolk County Comptroller
  8. Surrogate's Court - Suffolk CountyNew York State Unified Court System
  9. Birth, Marriage and Death CertificatesSuffolk County Clerk
  10. Birth CertificatesNew York State Department of Health
  11. Death CertificatesNew York State Department of Health
  12. Surrogate's Court Procedure Act § 2402 (Surrogate's Court fees)New York State Senate (Open Legislation)
  13. Elected OfficialsSuffolk County Government
  14. Certified Copy Fee ScheduleSuffolk County Clerk
  15. Deed Fee ScheduleSuffolk County Clerk
  16. Copies or Certified Copies of DocumentsSuffolk County Clerk
  17. Payment Options (property taxes)Suffolk County Comptroller
  18. Real Property Tax Service AgencySuffolk County Government
  19. Grievance proceduresNYS Department of Taxation and Finance (ORPTS)
  20. eCourtsNew York State Unified Court System
  21. Criminal History Record Search (CHRS)New York State Unified Court System (Office of Court Administration)
  22. Marriage CertificatesNew York State Department of Health
  23. Separation Agreements / Divorce DecreesSuffolk County Clerk
  24. Divorce CertificatesNew York State Department of Health
  25. Getting Court Records (CourtHelp)New York State Unified Court System
  26. Basics in Filing a Business CertificateSuffolk County Clerk
  27. Historic Documents LibrarySuffolk County Clerk
  28. About Our DocumentsSuffolk County Clerk
  29. Address, Directions & HoursSuffolk County Clerk
  30. Suffolk County Clerk homeSuffolk County Clerk
  31. Board of ElectionsSuffolk County Board of Elections
  32. Suffolk County Sheriff's Office homeSuffolk County Sheriff's Office
  33. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau