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Oneida County, New York public records

In Oneida County, deeds are recorded by the Oneida County Clerk - Office of the Registrar; property values come from the Oneida County Finance Department - Real Property Tax Services; court files are split between the Oneida County Clerk and the Oneida County Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Other records at the county
  14. Good to know about Oneida County records
  15. Office addresses, phones and hours
  16. Records that are not online: public records requests
  17. Questions people ask
  18. Official copies vs look-alike sites
  19. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsOneida County Clerk - Office of the Registrar5Search deeds23Free search, fee for copies$0.65 per page (online prints and public computers; $1.30 minimum at public computers)4
Property values and ownersOneida County Finance Department - Real Property Tax Services6Property search6—
Property tax billsOneida County Finance Department - Treasury Division7——
Court casesOneida County Clerk8
Oneida County Court9		——
Marriage recordsTown or city clerk where the license was issued10——
Divorce recordsOneida County Clerk (Supreme Court matrimonial files), 5th floor, 800 Park Avenue, Utica; sealed for 100 years11—Certified Judgment of Divorce $5.00 up to 4 pages, $1.25 per additional page; Certificate of Divorce $5.00 (anyone may obtain); $5.00 search per two-year period if date unknown11
Birth certificatesCity/town clerk (local registrar) where the birth occurred; NYS DOH Vital Records10——
Death certificatesCity/town clerk (local registrar) where the death occurred; NYS DOH Vital Records (since 1881)12——
Probate and willsSurrogate's Court, Oneida County Building, 800 Park Ave., Utica; (315) 266-455010—Statewide SCPA 2402: certified copy $6.00 per page; search $30 (under 25 years) or $90 (over 25 years)13
Business names (DBA)Assumed name (DBA) certificates for individuals/partnerships filed with the County Clerk: $25.00 filing (cash only), $5.00 per certified copy14——

Deeds and land records

Deeds, mortgages and other land documents for property in Oneida County are recorded by the Oneida County Clerk - Office of the Registrar (land records).5

Online search
searchiqs.com/NYONE2Free search, fee for copies
Cost
Free guest search; printing/downloading $0.65 per page paid online3
Who runs it
IQS - Info Quick Solutions (searchiqs.com), linked by the County Clerk15
Years online
Most land records and judgments from the early 1990s; back-file imaging (including maps since 2024) ongoing3
Copy fee
$0.65 per page (online prints and public computers; $1.30 minimum at public computers)4
Recording fee
Deed: $45.00 statutory recording fee plus $5.00 per written side of page; TP-584 filing fee $5.00; RP-5217 $125 (residential/agricultural) or $250 (all other)5
How to order
Print online from IQS ($0.65/page); search free in office; or mail the Search Request Form ($5.00 per two years searched) / use the online Document Request Form16

How deeds work in New York

Property values, owners and tax bills

The Oneida County Finance Department - Real Property Tax Services (RPTS) sets property values6; the Oneida County Finance Department - Treasury Division (delinquent taxes, tax searches) bills and collects the tax7.

Property search
View Real Property Information (county RPTS link): countyoneida.digitaltowpathny.gov/…6
Tax bill search
Treasury performs tax searches (Tax Search Form) and collects delinquent taxes; pay delinquent taxes online through the link on the Finance page7
Parcel map (GIS)
Oneida County Tax Parcel Viewer: experience.arcgis.com/…17
Appealing a value
Small Claims Assessment Review petitions are filed with the County Clerk ($30 fee); grievances go first to the local assessor/board18

How property tax works in New York

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Supreme Court, Oneida CountyCivil actions, matrimonial (divorce); files kept by the County ClerkOneida County Clerk (custodian of Supreme Court civil action records) Civil cases 1992 to present (except sealed/confidential) searchable free on IQS; e-filed cases on NYSCEF8Free search
Oneida County CourtFelony criminal cases; criminal files not on IQSOneida County Court (criminal) Mail/email criminal records search request to the County Clerk: $5.00 for a 2-year search, $25.00 for a 10-year search9Fee charged
Surrogate's CourtWills, estates— WebSurrogate (statewide eCourts)19
Family CourtCustody, support, juvenile matters— WebFamily (statewide eCourts)19
Utica City CourtLocal criminal, civil, traffic— Utica City Court, 411 Oriskany Street West, Utica, NY 13502; 315-266-460020
Rome City CourtLocal criminal, civil, traffic— Justice Building, 100 West Court Street, Rome, NY 13440; (315) 266-4700; [email protected]21
Sherrill City CourtLocal criminal, civil, traffic— 373 Sherrill Road, Sherrill, NY 1346120
Town & Village CourtsLocal criminal and civil matters— Listed with addresses on the District Attorney Court List21
Fees
Index number $210.00; residential foreclosure $400.00; RJI $95.00; note of issue $30.00; jury demand $65.00; notice of appeal $65.00; motion $45.0018
Court records not foil
Court records are governed by Judiciary Law 255, not FOIL; Supreme and County Court files are archived with the County Clerk22

Criminal records and background checks

Summary
County-level: County Clerk criminal records search ($5.00 two years / $25.00 ten years); statewide: OCA Criminal History Record Search $959

How New York courts keep their files

Marriage records

Town or city clerk where the license was issued; NYS DOH Vital Records; County Clerk does not hold marriage records (Records Center has marriage records 1921-1929 for genealogy)10

New York marriage records, statewide

Divorce records

Oneida County Clerk (Supreme Court matrimonial files), 5th floor, 800 Park Avenue, Utica; sealed for 100 years11

Who may order
Plaintiff, defendant and/or attorney of record; others need a Supreme Court order11
Fee
Certified Judgment of Divorce $5.00 up to 4 pages, $1.25 per additional page; Certificate of Divorce $5.00 (anyone may obtain); $5.00 search per two-year period if date unknown11
By mail
Notarized letter with photo ID copy, parties, index number if known, phone for card payment, and SASE11

New York divorce records: decree or state record

Birth certificates

City/town clerk (local registrar) where the birth occurred; NYS DOH Vital Records10

Who may order
Person named, a parent named on the certificate, or others by NYS court order23

Ordering a New York birth certificate

Death certificates

City/town clerk (local registrar) where the death occurred; NYS DOH Vital Records (since 1881)12

Ordering a New York death certificate

Probate records and wills

Surrogate's Court, Oneida County Building, 800 Park Ave., Utica; (315) 266-455010

Copy fee
Statewide SCPA 2402: certified copy $6.00 per page; search $30 (under 25 years) or $90 (over 25 years)13

Finding a will or probate case in New York

Business names (DBA)

Assumed name (DBA) certificates for individuals/partnerships filed with the County Clerk: $25.00 filing (cash only), $5.00 per certified copy14

Voter records

Oneida County Board of Elections; registration data available for election purposes only (state rule)24

Historical records

County Clerk Regional Records Center: city directories (Rome, Utica), DAR records, marriage records 1921-1929, newspapers 1841-1879, deeds and mortgages; no vital records25

Other records at the county

Military discharges (DD-214)

What the office says
DD-214 filed with County Clerk; restricted to veteran, family, estate representative or public official16

Good to know about Oneida County records

  • Free Fraud Alert from the County Clerk (via IQS) notifies within 24 hours of any recording under a registered name2
  • Conveyance notices under RPL 291 are sent daily, also to commercial owners, without the $10 statutory mailing fee2
  • Deeds for property in Rome or Utica must first be stamped by that City Assessor before recording5
  • Births at St. Luke's Hospital since May 1957 are registered with the New Hartford Town Clerk, not Utica10
  • Mortgage recording tax is 1.00% (includes CNY Regional Transportation Authority additional tax)5
  • Criminal dispositions are no longer filed with the County Clerk16

Office addresses, phones and hours

Oneida County Clerk (Office of the Registrar; also clerk of record for Supreme and County Court filings)

Address
Oneida County Office Building, 800 Park Avenue, Utica, New York 135012
Hours
Monday - Friday 8:30 am to 4:30 pm; in-person filings/recordings accepted up to 4:15 pm2

Oneida County Clerk - Office of the Registrar (land records)

Address
Oneida County Office Building, 800 Park Avenue, Utica, New York 135012
Phone
(315) 798-5776 (main); Mortgage/Transfer Tax 315-798-5792; Map Room 315-798-579918
Hours
Monday - Friday 8:30 am to 4:30 pm2

Oneida County Finance Department - Real Property Tax Services (RPTS)

Address
Oneida County Office Building, 5th Floor, 800 Park Avenue, Utica, NY 1350126
Phone
(315) 798-5753 (Finance Department)26

Oneida County Finance Department - Treasury Division (delinquent taxes, tax searches)

Address
Oneida County Office Building, 5th Floor, 800 Park Avenue, Utica, NY 1350126
Phone
(315) 798-5753 (Finance Department)26

Oneida County Clerk (custodian of Supreme Court civil action records)

Address
Oneida County Office Building, 800 Park Avenue, Utica, New York 135012
Phone
Civil Action / Divorce 315-798-579518

Oneida County Court (criminal)

Address
Oneida County Courthouse, 200 Elizabeth Street, Utica, NY 1350120

City and town clerks (local registrars)

The County Clerk does not hold birth, death or marriage records

Address
Utica Vital Records - City Clerk: 1 Kennedy Plaza, Utica, NY 13501 (example; others vary)10
Phone
Utica Vital Records (315) 738-0218; Rome City Clerk (315) 339-765910

Oneida County Board of Elections

Address
Union Station, 321 Main Street, Third Floor, Utica, NY 1350124
Phone
(315) 798-5765; fax (315) 798-641224
Hours
8:30 a.m. - 4:30 p.m.; open during all voting hours24

Oneida County Planning - Interactive Mapping (Tax Parcel Viewer)

Oneida County Clerk - Regional Records Center

Records that are not online: public records requests

Where to send it
County Attorney (FOIL)28

How to write a public records request

Questions people ask

How do I get a copy of a deed in Oneida County?

The Oneida County Clerk - Office of the Registrar (land records) keeps deed records. To order copies: Print online from IQS ($0.65/page); search free in office; or mail the Search Request Form ($5.00 per two years searched) / use the online Document Request Form. Plain copies: $0.65 per page (online prints and public computers; $1.30 minimum at public computers).5164

Can I search Oneida County land records online for free?

Yes, searching is free; copies cost extra. Free guest search; printing/downloading $0.65 per page paid online. The official search: searchiqs.com/NYONE32

Where do I get a divorce decree in Oneida County?

Oneida County Clerk (Supreme Court matrimonial files), 5th floor, 800 Park Avenue, Utica; sealed for 100 years.11

How do I look up who owns a property in Oneida County?

Use the property search of the Oneida County Finance Department - Real Property Tax Services (RPTS): countyoneida.digitaltowpathny.gov/…6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Oneida County office. How to tell an official record source from a paid look-alike.

Other counties in New York with a full guide: Albany County, Bronx County, Broome County, Chautauqua County, Clinton County, Dutchess County, Erie County, Kings County, Monroe County, New York County, Onondaga County, Orange County, Queens County, Rensselaer County, Richmond County, Saratoga County, Schenectady County, Suffolk County, Sullivan County, Ulster County, Westchester County. Every county in the state: New York county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Oneida County Clerkchecked November 4, 2026
  3. Request Copies of DocumentsOneida County Clerkchecked November 4, 2026
  4. Public RecordsOneida County Clerkchecked November 4, 2026
  5. Land (Deed) RecordingOneida County Clerkchecked November 4, 2026
  6. Real Property ServicesOneida County Financechecked November 4, 2026
  7. TreasuryOneida County Financechecked November 4, 2026
  8. CourtsOneida County Clerkchecked November 4, 2026
  9. Criminal Records Search RequestOneida County Clerkchecked November 4, 2026
  10. Vital Records - Birth, Death, MarriageOneida County Clerkchecked November 4, 2026
  11. Divorce RecordsOneida County Clerkchecked November 4, 2026
  12. Death CertificatesNew York State Department of Healthchecked November 4, 2026
  13. Surrogate's Court Procedure Act § 2402 (Surrogate's Court fees)New York State Senate (Open Legislation)checked November 4, 2026
  14. Business Certificate (DBA)Oneida County Clerkchecked November 4, 2026
  15. Judgment SearchOneida County Clerkchecked November 4, 2026
  16. Search Records RequestOneida County Clerkchecked November 4, 2026
  17. Interactive MappingOneida County Planningchecked November 4, 2026
  18. Schedule of Fees (Effective April 2023)Oneida County Clerkchecked November 4, 2026
  19. eCourtsNew York State Unified Court Systemchecked November 4, 2026
  20. 5JD Oneida County home (addresses and phone numbers)New York State Unified Court Systemchecked November 5, 2026
  21. District Attorney Court ListOneida County District Attorneychecked November 4, 2026
  22. FOIL - Court RecordsNew York State Unified Court Systemchecked November 4, 2026
  23. Birth CertificatesNew York State Department of Healthchecked November 4, 2026
  24. Oneida County, New York ElectionsOneida County Board of Electionschecked November 4, 2026
  25. GenealogyOneida County Clerkchecked November 4, 2026
  26. Finance DepartmentOneida Countychecked November 4, 2026
  27. Oneida County homeOneida Countychecked November 4, 2026
  28. FOIL RequestOneida County Attorneychecked November 4, 2026
  29. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026