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West Hartford, Connecticut town records

In West Hartford, deeds are recorded by the Town Clerk; property values come from the Assessment Office.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Other records at the town
  14. Good to know about West Hartford records
  15. Office addresses, phones and hours
  16. Records that are not online: public records requests
  17. Questions people ask
  18. Official copies vs look-alike sites
  19. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsTown Clerk1Search deeds1$1.00 per page (index prints $0.50/page; maps $1, $2 or $5 by size)2
Property values and ownersAssessment Office3Property search3—
Property tax billsTax Office4Tax bill search4—
Court cases——Clerk copy fee $1 per page; certifying under seal $2; exemplification $20; copy of a judgment file $25 certified / $15 uncertified (copy and certification fees included). Civil entry fee $360 (Superior Court); small claims $95.5
Marriage recordsStatewide: Registrar of vital statistics (vital records office) of the town where the marriage took place7—Certified copy fee: $20.00 per certified copy6
Divorce recordsClerk of the Superior Court where the divorce (dissolution) was granted8——
Birth certificatesStatewide: Town registrar of vital statistics (usually the town clerk, at the town vital records office) and the State Vital Records Office (DPH)10—$20.00 certified full-size copy9
Death certificatesStatewide: Town vital records office where the death occurred (or where the decedent lived) and the State Vital Records Office11—$20.00 per copy; check or money order payable to Town of West Hartford9
Probate and willsStatewide: Connecticut Probate Courts: 54 regional Probate Courts, a statewide system separate from the Superior Court13—Fees are set by statute and the same statewide. Copies: $5 per document up to 5 pages + $1 per extra page. Certified copies: $5 per document for the first 2 pages + $2 per extra page. Recording: $3 per page after the first 5.12
Business names (DBA)Trade names are filed with the Town Clerk14—$20.00 if already notarized; $25.00 if not notarized; 5-year term14

Deeds and land records

Deeds, mortgages and other land documents for property in West Hartford are recorded by the Town Clerk (land records).1

In person
Land records are open to the public; in-person searches Monday-Friday 8:30 AM-4:15 PM1
Copy fee
$1.00 per page (index prints $0.50/page; maps $1, $2 or $5 by size)2
Certified copy fee
$2.00 additional per certified copy1
Recording fee
$70 first page ($160 with nominee), $5 each additional page; +$2 for deeds with conveyance1
Conveyance tax
Town conveyance tax 0.25% (.0025)1
How to order
In person or by mail; mail requests: cash or check only2
Electronic recording
E-recording via CSC, ePN, Indecomm and Simplifile1
Staff limits
Clerk staff cannot give legal advice or blank forms1

How deeds work in Connecticut

Property values, owners and tax bills

The Assessment Office sets property values3; the Tax Office (Revenue Collector) bills and collects the tax4.

Property search
actdatascout.com/…3
Assessment ratio
Real estate and personal property assessed at 70% of fair market value3
Mill rate
Real estate and personal property 46.77 mills; motor vehicles 32.46 mills3
Payment fees
$0.90 per e-check; cards/PayPal/Venmo 2.99% (minimum $3.95)4
Appealing a value
Board of Assessment Appeals; real estate appeals due by February 20 (2026 cycle); motor-vehicle-only session in September16
Property cards
Assessor sale books and printable property cards are available to the public17

How property tax works in Connecticut

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Connecticut Superior Court, Hartford Judicial DistrictSuperior Court is the state's sole general trial court (civil, criminal, family, housing, small claims, juvenile); the judicial-district courthouse handles civil and family cases and major criminal cases for the town— Judicial Branch Case Look-up: Superior Court civil/family/housing/small claims (civilinquiry.jud.ct.gov), criminal/motor vehicle (pending cases, daily dockets, convictions), and Supreme/Appellate (appellateinquiry.jud.ct.gov)18
Connecticut Superior Court, Geographical Area No. 14Geographical-area courthouse for the town (criminal and motor-vehicle matters)— Online conviction search shows convictions for generally no more than 10 years after sentencing; youthful offender, juvenile, infraction and violation convictions are not shown19
Court system
Unified state court system: the Superior Court is the sole trial court of general jurisdiction (civil, criminal, family, housing, small claims, juvenile), organized by judicial district and geographical area. Probate is a separate system of 54 Probate Courts.20
Fees
Clerk copy fee $1 per page; certifying under seal $2; exemplification $20; copy of a judgment file $25 certified / $15 uncertified (copy and certification fees included). Civil entry fee $360 (Superior Court); small claims $95.5

Criminal records and background checks

Summary
Name/DOB search (yes/no only): $36. Full CT criminal history record search (name or fingerprint): $75. Personal record search: $75. Letter of Good Conduct: $75. Fingerprinting at a State Police location: $15. FBI federal check: $15 from Oct. 1, 2026 ($13 volunteers), only where a law authorizes it.21

How Connecticut courts keep their files

Marriage records

Where Connecticut keeps it: Registrar of vital statistics (vital records office) of the town where the marriage took place.7

Marriage license
Apply online, then sign in person by appointment; $50; 48-hour wait from Oct. 1, 2026; valid 65 days6
Waiting period
48-hour minimum wait after signing (effective Oct. 1, 2026)6
Certified copy fee
$20.00 per certified copy6
Online
VitalChek (extra fee); select Town of West Hartford, not DPH9

Connecticut marriage records, statewide

Divorce records

Clerk of the Superior Court where the divorce (dissolution) was granted; DPH Vital Records does not keep divorce decrees8

Connecticut divorce records: decree or state record

Birth certificates

Where Connecticut keeps it: Town registrar of vital statistics (usually the town clerk, at the town vital records office) and the State Vital Records Office (DPH).10

Who
Restricted: the registrant or spouse, parent, child or grandparent9
Fee
$20.00 certified full-size copy9
What it covers
Town of birth or of mother's residence; for births after 2003 West Hartford can issue any Connecticut birth9
Adoptee original
Uncertified copy of an adoptee's original birth certificate: $65, from the registrar of the town of birth9
How to order
In person or by mail with a signed request form and photo-ID copy9

Ordering a Connecticut birth certificate

Death certificates

Where Connecticut keeps it: Town vital records office where the death occurred (or where the decedent lived) and the State Vital Records Office.11

What it covers
Deaths in West Hartford or of West Hartford residents, 1854 to present9
Fee
$20.00 per copy; check or money order payable to Town of West Hartford9
SSN rule
Copies showing the SSN (deaths on/after July 1, 1997) only for immediate family9
How to order
In person or by postal mail only; no phone or e-mail requests9

Ordering a Connecticut death certificate

Probate records and wills

Where Connecticut keeps it: Connecticut Probate Courts: 54 regional Probate Courts, a statewide system separate from the Superior Court.13

Which court
West Hartford Probate Court (PD-02) serves West Hartford22
Online index
Probate Case Lookup: decedent estates and trusts from Jan. 5, 2011 (incomplete before then)23
Fees
Fees are set by statute and the same statewide. Copies: $5 per document up to 5 pages + $1 per extra page. Certified copies: $5 per document for the first 2 pages + $2 per extra page. Recording: $3 per page after the first 5.12

Finding a will or probate case in Connecticut

Business names (DBA)

Trade names are filed with the Town Clerk14

Fee
$20.00 if already notarized; $25.00 if not notarized; 5-year term14
Statewide case search
Secretary of the State Trade Name Search (sots.service.ct.gov/tradename), linked from Business.CT.gov; the law requires a statewide public search system, and town clerks may be required to use it on and after Jan. 1, 202624

Voter records

"Am I registered to vote in CT?" lookup: portaldir.ct.gov/sots/LookUp.aspx (also the polling-place locator), linked from the SOTS Voter Fact Sheet. MyVote.CT.gov now redirects to that fact sheet. Register or update online: voterregistration.ct.gov/OLVR/welcome.do25

Historical records

Deaths from
Death records from 18549
State archives
Connecticut State Library / State Archives, 231 Capitol Avenue, Hartford (History & Genealogy Unit, 860-757-6580)26

Other records at the town

Military discharges (DD-214)

What the office says
Military discharge filing and certified copies are free2

Good to know about West Hartford records

  • Town Clerk moved from E-Search to Cott Record Hub for online land records and is refunding old E-Search balances1
  • Assessor property records moved from Vision Government Solutions to DataScout in late September 2026; a 2026 revaluation is under way3
  • Recording of the state restrictive-covenant (race covenant) form is free1
  • Probate Court Administrator's office is in West Hartford22

Office addresses, phones and hours

Town Clerk (land records)

Address
50 South Main Street, Room 313, West Hartford, CT 0610727
Mail
Town of West Hartford, Town Clerk's Office - Room 313, 50 South Main Street, West Hartford, CT 061079
Phone
860-561-7430; fax 860-561-743827
Hours
Monday-Friday 8:30 AM-4:30 PM; land recordings processed 8:45 AM-4:15 PM27

Town Clerk

Address
50 South Main Street, Room 313, West Hartford, CT 0610727
Hours
Monday - Friday 8:30 AM - 4:30 PM27

Town Clerk (Registrar of Vital Statistics; Clerk of Vital Statistics on staff)

Address
50 South Main Street, Room 313, West Hartford, CT 0610727
Mail
Town of West Hartford, Town Clerk's Office - Room 313, 50 South Main Street, West Hartford, CT 061079
Phone
860-561-7435 (Clerk of Vital Statistics); main 860-561-743027
Hours
Monday - Friday 8:30 AM - 4:30 PM27

Assessment Office

Address
50 South Main Street, Room 142, West Hartford, CT 061073
Phone
860-561-7414; fax 860-561-75903
Hours
Monday - Friday 8:30 AM to 4:30 PM3

Tax Office (Revenue Collector)

Address
50 South Main Street, Room 109, West Hartford, CT 061074
Phone
860-561-7474, option 44
Hours
Monday - Friday: 8:30 AM to 4:30 PM4

West Hartford Probate Court (PD-02)

Address
50 South Main Street, Rm. 318, West Hartford, CT 0610722
Phone
(860) 561-7940; fax (860) 561-759122
Hours
Mon - Fri 8:30 - 4:3022

Registrars of Voters

Address
Town Hall, Room 209, 50 South Main Street, West Hartford28
Phone
860-561-7450; fax 860-561-745728
Hours
Monday 9:00 AM to 4:30 PM; Tuesday and Thursday 12:30 PM to 5:00 PM; Wednesday 2:30 PM to 5:00 PM; Friday closed28

GIS Maps

Records that are not online: public records requests

Clerk copy fee
$1 per page, in any format29

How to write a public records request

Questions people ask

How do I get a copy of a deed in West Hartford?

The Town Clerk (land records) keeps deed records. To order copies: In person or by mail; mail requests: cash or check only. Plain copies: $1.00 per page (index prints $0.50/page; maps $1, $2 or $5 by size). Certified copies: $2.00 additional per certified copy.12

Where do I get a divorce decree in West Hartford?

Clerk of the Superior Court where the divorce (dissolution) was granted; DPH Vital Records does not keep divorce decrees.8

How do I look up who owns a property in West Hartford?

Use the property search of the Assessment Office: actdatascout.com/…3

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any West Hartford office. How to tell an official record source from a paid look-alike.

Other towns and cities in Connecticut with a full guide: Bridgeport, Bristol, Cheshire, Danbury, East Hartford, Enfield, Fairfield, Glastonbury, Greenwich, Groton, Hamden, Hartford, Manchester, Meriden, Middletown, Milford, Naugatuck, New Britain, New Haven, Newington, Norwalk, Norwich, Shelton, Southington, Stamford, Stratford, Torrington, Trumbull, Vernon, Wallingford, Waterbury, West Haven. Every town and city in the state: Connecticut town and city list.

Sources

Every fact above links to the official page it comes from; all 30 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Land RecordsTown of West Hartford
  2. Town Clerk Fee ScheduleTown of West Hartford
  3. AssessmentTown of West Hartford
  4. Tax OfficeTown of West Hartford
  5. Conn. Gen. Stat. Chapter 901 - Costs (sec. 52-259 court fees)Connecticut General Assembly (Legislative Commissioners' Office)
  6. Getting Married in West HartfordTown of West Hartford
  7. Marriage and Civil Union CertificatesConnecticut Department of Public Health, State Vital Records Office
  8. DivorceConnecticut Department of Public Health, State Vital Records Office
  9. Birth/Death/Marriage Certificate RequestsTown of West Hartford
  10. Birth CertificatesConnecticut Department of Public Health, State Vital Records Office
  11. How to Obtain a RecordConnecticut Department of Public Health, State Vital Records Office
  12. Conn. Gen. Stat. Chapter 801b - Probate Court fees and procedure (secs. 45a-105 to 45a-112 etc.)Connecticut General Assembly (Legislative Commissioners' Office)
  13. Frequently Asked QuestionsConnecticut Probate Courts (Office of the Probate Court Administrator)
  14. Trade NamesTown of West Hartford
  15. GIS MapsTown of West Hartford
  16. Board of Assessment AppealsTown of West Hartford
  17. Assessment - Real EstateTown of West Hartford
  18. Case Look-up (jud2.htm)State of Connecticut Judicial Branch
  19. Criminal / Motor Vehicle Case Look-up (crim.htm)State of Connecticut Judicial Branch
  20. Conn. Gen. Stat. Chapter 882 - Superior Court (sec. 51-164s)Connecticut General Assembly (Legislative Commissioners' Office)
  21. Rate Change Effective October 1, 2026 (SPBI fee notice)Connecticut Department of Emergency Services and Public Protection (State Police)
  22. West Hartford Probate CourtConnecticut Probate Courts
  23. Case LookupConnecticut Probate Courts (Office of the Probate Court Administrator)
  24. Conn. Gen. Stat. Chapter 620 - Trade Names (secs. 35-1a to 35-1e, P.A. 24-111)Connecticut General Assembly (Legislative Commissioners' Office)
  25. Voter Fact Sheet (MyVote.CT.gov landing page)Connecticut Secretary of the State
  26. Divorce Records for Genealogy ResearchConnecticut State Library / State Archives
  27. Town ClerkTown of West Hartford
  28. Registrars of VotersTown of West Hartford
  29. 2026 Supplement, Chapter 92 - Town Clerks (sec. 7-34a as amended by P.A. 25-168)Connecticut General Assembly (Legislative Commissioners' Office)
  30. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau