Middletown, Connecticut town records

Q: How do I look up who owns a property in Middletown?

Use the property search of the Office of the Assessor: https://gis.vgsi.com/middletownct/

In Middletown, deeds are recorded by the Town Clerk; property values come from the Office of the Assessor; court files are split between the Connecticut Superior Court, Judicial District of Middlesex and the Middletown Probate Court.

Last checked against official sources on November 4, 2026.

On this page

Where to get each record
Deeds and land records
Property values, owners and tax bills
Court records: which clerk keeps which case
Marriage records
Divorce records
Birth certificates
Death certificates
Probate records and wills
Business names (DBA)
Voter records
Good to know about Middletown records
Office addresses, phones and hours
Records that are not online: public records requests
Questions people ask
Official copies vs look-alike sites
Sources

Where to get each record

Record	Office	Search online	Fee
Deeds and land records	Town Clerk³	Search deeds¹Fee charged	$1 per page, in any format²
Property values and owners	Office of the Assessor³	Property search⁴	—
Property tax bills	Tax Collector³	Tax bill search⁵	—
Court cases	Connecticut Superior Court, Judicial District of Middlesex⁶ Middletown Probate Court⁷	—	Clerk copy fee $1 per page; certifying under seal $2; exemplification $20; copy of a judgment file $25 certified / $15 uncertified (copy and certification fees included). Civil entry fee $360 (Superior Court); small claims $95.⁸
Marriage records	Statewide: Registrar of vital statistics (vital records office) of the town where the marriage took place¹⁰	—	Certified copy fee: $20 per copy; cash, check or money order payable to Middletown Health Department⁹
Divorce records	Clerk of the Superior Court where the divorce (dissolution) was granted¹¹	—	—
Birth certificates	Middletown Health Department, Vital Statistics (not the Town Clerk); also the State Vital Records Office¹³	—	$20 full size; $15 wallet size¹²
Death certificates	Statewide: Town vital records office where the death occurred (or where the decedent lived) and the State Vital Records Office¹⁵	—	$20 per certified copy (long form from earliest records; short form for deaths from Jan. 1, 2021); one free copy for a veteran's spouse, child or parent¹⁴
Probate and wills	Middletown Probate Court⁷	—	Fees are set by statute and the same statewide. Copies: $5 per document up to 5 pages + $1 per extra page. Certified copies: $5 per document for the first 2 pages + $2 per extra page. Recording: $3 per page after the first 5.¹⁶
Business names (DBA)	Statewide: Trade names (DBAs) are filed with the town clerk of the town where the business is mainly carried on, not with the Secretary of the State¹⁷	—	Filing fee: $20 to file a trade name application, renewal, amendment or cancellation (CGS 7-34a)²

Deeds and land records

Deeds, mortgages and other land documents for property in Middletown are recorded by the Town Clerk (City & Town Clerk; keeps land records).³

Online search: recordhub.cottsystems.com¹Fee charged
Cost: Guest access to the index, no fee stated by the City; viewing or printing images requires a paid subscription¹
Who runs it: Cott Systems RecordHub, linked from the Town Clerk's Land Records page¹
Years online: Index and images from January 1, 1969 to present¹

Copy fee: $1 per page, in any format²
Certified copy fee: $2 to certify a copy (plus $1/page copy fee); maps: actual cost of copy + $2 to certify²
Recording fee: MERS (nominee) recordings $160 for the first page; no extra $5/page for MERS releases or assignments; other documents at the statutory rate¹
How to order: Search the index on Cott RecordHub (images need a paid subscription), or visit the Town Clerk, 245 deKoven Drive, first floor¹

How deeds work in Connecticut

Property values, owners and tax bills

The Office of the Assessor sets property values³; the Tax Collector (Finance & Revenue) bills and collects the tax³.

Property search: gis.vgsi.com/middletownct Run by Vision Government Solutions (VGSI), linked from the Assessor page⁴
Tax bill search: mytaxbill.org/inet/bill/home.do Cost: lookup fee not stated; 2.5% (min $2) credit card or $3.95 Visa debit fee to pay; run by Point and Pay (mytaxbill.org), linked from the Tax Payments page⁵
Parcel map (GIS): middletownct.gov/gis (ArcGIS property viewer; ownership data not current)⁴
Appealing a value: Appeal to the town Board of Assessment Appeals, in writing or by e-mail, on or before February 20; then to Superior Court within two months of the board's notice¹⁸
Local board: Board of Assessment Appeals: written appeals for the 2026 Grand List due Monday, February 22, 2027 (March 22, 2027 if the Grand List deadline is extended); motor-vehicle appeals heard in September¹⁹
Statewide parcels: Statewide parcel + CAMA (assessment) layer built from town data collected by the Councils of Governments; also on data.ct.gov and an online Parcel Viewer²⁰

How property tax works in Connecticut

Court records: which clerk keeps which case

Court	Cases	Records kept by	Case search
Connecticut Superior Court, Judicial District of Middlesex	Civil, criminal, family (divorce), housing, small claims, juvenile (Superior Court is Connecticut's sole trial court of general jurisdiction)	Connecticut Superior Court, Judicial District of Middlesex (sits at Middletown)	Judicial Branch Case Look-up: Superior Court civil/family/housing/small claims (civilinquiry.jud.ct.gov), criminal/motor vehicle (pending cases, daily dockets, convictions), and Supreme/Appellate (appellateinquiry.jud.ct.gov)²¹
Middletown Probate Court (PD-15)	Wills, decedents' estates, trusts, conservatorships, guardianships, adoptions, name changes	Middletown Probate Court (Probate District PD-15; serves Cromwell, Durham, Middlefield, Middletown)	Probate Case Lookup: decedent estates and trusts from Jan. 5, 2011 (incomplete before then)²²

Court system: Unified state court system: the Superior Court is the sole trial court of general jurisdiction (civil, criminal, family, housing, small claims, juvenile), organized by judicial district and geographical area. Probate is a separate system of 54 Probate Courts.²³
Fees: Clerk copy fee $1 per page; certifying under seal $2; exemplification $20; copy of a judgment file $25 certified / $15 uncertified (copy and certification fees included). Civil entry fee $360 (Superior Court); small claims $95.⁸

Criminal records and background checks

Convictions online: Online conviction search shows convictions for generally no more than 10 years after sentencing; youthful offender, juvenile, infraction and violation convictions are not shown²⁴
State repository: DESPP, State Police Bureau of Identification (SPBI), 1111 Country Club Road, Middletown, CT 06457; phone (860) 685-8480²⁵
Fee: Name/DOB search (yes/no only): $36. Full CT criminal history record search (name or fingerprint): $75. Personal record search: $75. Letter of Good Conduct: $75. Fingerprinting at a State Police location: $15. FBI federal check: $15 from Oct. 1, 2026 ($13 volunteers), only where a law authorizes it.²⁶

How Connecticut courts keep their files

Marriage records

Where Connecticut keeps it: Registrar of vital statistics (vital records office) of the town where the marriage took place.¹⁰

Marriage license: Apply online, then both parties sign by appointment at City Hall Room B-17 (Health Department); fee $50, cash or check only²⁷
Waiting period: 48 hours after being sworn in and signing (page says effective 8/1/2026)²⁷
Certified copy fee: $20 per copy; cash, check or money order payable to Middletown Health Department⁹
Online: VitalChek (credit/debit card; extra fees)²⁸

Connecticut marriage records, statewide

Divorce records

Clerk of the Superior Court where the divorce (dissolution) was granted; DPH Vital Records does not keep divorce decrees¹¹

Older records: Older divorce files for some counties are held by the State Archives (e.g., Fairfield 1868-1941, Hartford 1864-1953, New London 1857-1974, digitized by FamilySearch)²⁹

Connecticut divorce records: decree or state record

Birth certificates

Middletown Health Department, Vital Statistics (not the Town Clerk); also the State Vital Records Office¹³

Fee: $20 full size; $15 wallet size¹²
Adoptee original: Request form for a copy of the original birth certificate of an adopted person is posted²⁸
Online: VitalChek (credit/debit card; next-day delivery optional; extra fees)²⁸
State fee: $30 from the State Vital Records Office³⁰

Ordering a Connecticut birth certificate

Death certificates

Where Connecticut keeps it: Town vital records office where the death occurred (or where the decedent lived) and the State Vital Records Office.¹⁵

Fee: $20 per certified copy (long form from earliest records; short form for deaths from Jan. 1, 2021); one free copy for a veteran's spouse, child or parent¹⁴
Online: VitalChek²⁸

Ordering a Connecticut death certificate

Probate records and wills

Kept by the Middletown Probate Court (Probate District PD-15; serves Cromwell, Durham, Middlefield, Middletown), whose cases include “Wills”.⁷

Which court: Middletown Probate Court, PD-15; towns served: Cromwell, Durham, Middlefield, Middletown⁷
Fees: Fees are set by statute and the same statewide. Copies: $5 per document up to 5 pages + $1 per extra page. Certified copies: $5 per document for the first 2 pages + $2 per extra page. Recording: $3 per page after the first 5.¹⁶
Online index: Probate Case Lookup: decedent estates and trusts from Jan. 5, 2011 (incomplete before then)²²

Finding a will or probate case in Connecticut

Business names (DBA)

Where Connecticut keeps it: Trade names (DBAs) are filed with the town clerk of the town where the business is mainly carried on, not with the Secretary of the State.¹⁷

Trade names: Trade name certificates are filed with the Town Clerk for a $20 fee; free notarization at the office³¹
Filing fee: $20 to file a trade name application, renewal, amendment or cancellation (CGS 7-34a)²

Voter records

Public or restricted: Voter registration lists are kept in the statewide Centralized Voter Registration System and maintained locally by each town's Registrars of Voters (at least two per town, one from each major party). The list is available for limited uses only.³²
Local: Registrars of Voters, 245 deKoven Drive, Rm B-15³³

Good to know about Middletown records

Vital records (birth, death, marriage) are handled by the Health Department's Vital Statistics office, not the Town Clerk¹³
Land record index and images online from January 1, 1969 (images need a paid subscription)¹
City conveyance tax 0.5% on residential property (state 0.75%)¹
Two fire districts (South Fire District, Westfield Fire District) bill and collect their own taxes separately from the City Tax Collector³⁴
Town Clerk notary service: $5 first signature, $3 each additional¹³
Middletown Probate Court also serves Cromwell, Durham and Middlefield⁷

Office addresses, phones and hours

Town Clerk (City & Town Clerk; keeps land records)

Address: Municipal Building (City Hall), 245 deKoven Drive, first floor, Middletown, CT 06457¹³
Mail: 245 deKoven Drive Room 110, Middletown, CT 06457³⁵
Phone: 860-638-4910; fax 860-638-1910¹³
Email: [email protected]¹³
Website: middletownct.gov/269/Town-Clerk³

Office of the Assessor

Address: 245 DeKoven Drive, 1st Floor, Middletown, CT 06457⁴
Phone: 860-638-4930; fax 860-638-1935⁴
Email: [email protected]⁴
Hours: Monday through Friday 8:30 a.m. to 4:30 p.m.⁴
Website: middletownct.gov/260/Assessor³

Tax Collector (Finance & Revenue)

Address: 245 deKoven Drive, 1st Floor, Middletown, CT 06457³⁴
Phone: 860-638-4900; fax 860-638-1900³⁴
Email: [email protected]³⁴
Hours: Monday through Friday 8:30 a.m. to 4:30 p.m.³⁴
Website: middletownct.gov/177/Tax-Collector³

Health Department, Vital Statistics (Registrar of Vital Statistics)

Address: 245 deKoven Drive, Middletown, CT 06457²⁸
Mail: Middletown Health Department, Vital Statistics, 245 deKoven Drive, Middletown, CT 06457⁹
Phone: 860-638-4960; fax 860-638-1960²⁸
Hours: Monday - Friday 8:30 a.m. to 4:30 p.m.³⁶
Website: middletownct.gov/329/Vital-Statistics³⁶

Middletown Probate Court (Probate District PD-15; serves Cromwell, Durham, Middlefield, Middletown)

Address: 94 Court Street, Middletown, CT 06457⁷
Phone: (860) 347-7424; fax (860) 346-1520⁷
Hours: Mon - Fri 8:30 - 4:30⁷
Website: ctprobate.gov/…⁷

Connecticut Superior Court, Judicial District of Middlesex (sits at Middletown)

Address: 1 Court Street, Middletown, CT 06457³⁷
Phone: (860) 343-6400³⁷
Website: jud.ct.gov/…⁶

GIS Property viewer (City GIS, ArcGIS)

Website: middletownct.gov/gis⁴

Registrars of Voters

Address: 245 deKoven Drive, Rm B-15, Middletown, CT 06457³³
Phone: 860-638-4950³³
Website: middletownct.gov/242/Registrars-of-Voters³

Records that are not online: public records requests

Request page: middletownct.gov/… (redirects to the JustFOIA public portal middletownct.justfoia.com)³
Law: Connecticut FOIA, CGS 1-200 et seq.; copies max $0.50/page from towns unless another statute sets a fee³⁸

How to write a public records request

Questions people ask

How do I get a copy of a deed in Middletown?

The Town Clerk (City & Town Clerk; keeps land records) keeps deed records. To order copies: Search the index on Cott RecordHub (images need a paid subscription), or visit the Town Clerk, 245 deKoven Drive, first floor. Plain copies: $1 per page, in any format. Certified copies: $2 to certify a copy (plus $1/page copy fee); maps: actual cost of copy + $2 to certify.³¹²

Can I search Middletown land records online for free?

No, the official online search charges a fee. Guest access to the index, no fee stated by the City; viewing or printing images requires a paid subscription. The official search: recordhub.cottsystems.com¹

Where do I get a divorce decree in Middletown?

Clerk of the Superior Court where the divorce (dissolution) was granted; DPH Vital Records does not keep divorce decrees.¹¹

How do I look up who owns a property in Middletown?

Use the property search of the Office of the Assessor: gis.vgsi.com/middletownct⁴

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Middletown office. How to tell an official record source from a paid look-alike.

Other towns and cities in Connecticut with a full guide: Bridgeport, Bristol, Cheshire, Danbury, East Hartford, Enfield, Fairfield, Glastonbury, Greenwich, Groton, Hamden, Hartford, Manchester, Meriden, Milford, Naugatuck, New Britain, New Haven, Newington, Norwalk, Norwich, Shelton, Southington, Stamford, Stratford, Torrington, Trumbull, Vernon, Wallingford, Waterbury, West Hartford, West Haven. Every town and city in the state: Connecticut town and city list.

Sources

Every fact above links to the official page it comes from; all 39 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

Land RecordsCity of Middletown
2026 Supplement, Chapter 92 - Town Clerks (sec. 7-34a as amended by P.A. 25-168)Connecticut General Assembly (Legislative Commissioners' Office)
Site MapCity of Middletown
Office of the AssessorCity of Middletown
Tax Payments and Sanitation PaymentsCity of Middletown
Judicial District Courts directoryConnecticut Judicial Branch
Court Location FinderConnecticut Probate Courts (Office of the Probate Court Administrator)
Conn. Gen. Stat. Chapter 901 - Costs (sec. 52-259 court fees)Connecticut General Assembly (Legislative Commissioners' Office)
Request for a Certified Copy of a Marriage Certificate (PDF form)City of Middletown
Marriage and Civil Union CertificatesConnecticut Department of Public Health, State Vital Records Office
DivorceConnecticut Department of Public Health, State Vital Records Office
Request for a Certified Copy of a Birth Certificate (PDF form)City of Middletown
Town ClerkCity of Middletown
Death Certificate Request Form VS-39DST (PDF)City of Middletown
How to Obtain a RecordConnecticut Department of Public Health, State Vital Records Office
Conn. Gen. Stat. Chapter 801b - Probate Court fees and procedure (secs. 45a-105 to 45a-112 etc.)Connecticut General Assembly (Legislative Commissioners' Office)
Trade Names (Business.CT.gov knowledge base)Business.CT.gov (State of Connecticut / Secretary of the State)
Conn. Gen. Stat. Chapter 203 - Property Tax AssessmentConnecticut General Assembly (Legislative Commissioners' Office)
Assessment Appeals, Board ofCity of Middletown
Statewide Parcel and CAMAConnecticut Office of Policy and Management, GIS Office
Case Look-up (jud2.htm)State of Connecticut Judicial Branch
Case LookupConnecticut Probate Courts (Office of the Probate Court Administrator)
Conn. Gen. Stat. Chapter 882 - Superior Court (sec. 51-164s)Connecticut General Assembly (Legislative Commissioners' Office)
Criminal / Motor Vehicle Case Look-up (crim.htm)State of Connecticut Judicial Branch
State Police Bureau of IdentificationConnecticut Department of Emergency Services and Public Protection (State Police)
Rate Change Effective October 1, 2026 (SPBI fee notice)Connecticut Department of Emergency Services and Public Protection (State Police)
Online Marriage Application / How to Apply for a Marriage LicenseCity of Middletown
Vital Statistics (Health Department)City of Middletown
Divorce Records for Genealogy ResearchConnecticut State Library / State Archives
Birth CertificatesConnecticut Department of Public Health, State Vital Records Office
Trade Name CertificatesCity of Middletown
Connecticut's Voter RollsConnecticut Secretary of the State
Registrars of VotersCity of Middletown
Tax CollectorCity of Middletown
Licenses (Town Clerk)City of Middletown
Contact Us (State Vital Records Office and town vital records directory)Connecticut Department of Public Health, State Vital Records Office
Connecticut Judicial Branch Directory 2026Connecticut Judicial Branch
Conn. Gen. Stat. Chapter 14 - Freedom of Information Act (secs. 1-200 to 1-259)Connecticut General Assembly (Legislative Commissioners' Office)
County population totals: Vintage 2025 (July 1, 2025)US Census Bureau