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Warren County, Kentucky public records

In Warren County, deeds are recorded by the Warren County Clerk; property values come from the Warren County Property Valuation Administrator; court files are kept by the Circuit Court Clerk.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Warren County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsWarren County Clerk5Search deeds23Free search, fee for copiesCounty clerk paper copies: not more than $0.50 per page (legal size or smaller) unless a statute sets a higher fee4
Property values and ownersWarren County Property Valuation Administrator6Property search7Free search—
Property tax billsWarren County Sheriff's Office8Tax bill search8—
Court casesCircuit Court Clerk6Warren Circuit Court9
Warren District Court9		—
Marriage recordsWarren County Clerk5——
Divorce recordsCircuit Court Clerk6—State certificate fee: $6 at Office of Vital Statistics10
Birth certificatesKentucky Office of Vital Statistics (Cabinet for Health and Family Services), Frankfort; records from 191111—$10 search/certified copy (search fee even if no record)10
Death certificatesKentucky Office of Vital Statistics, records from 191111—$6 search/certified copy10
Probate and willsCircuit Court Clerk6——
Business names (DBA)Statewide: Assumed names (DBA): individuals file with the county clerk of principal place of business13—County clerk recording of assumed name: KRS 64.012(1)(a) item p ($33 up to 5 pages)12

Deeds and land records

Deeds, mortgages and other land documents for property in Warren County are recorded by the Warren County Clerk (Land Records).5

Online search
ecclix.com/ecclix/login.aspx2Free search, fee for copies
Cost
Account (paid subscription); free viewing in the Clerk office3
Who runs it
eCCLIX (Software Management, LLC), linked by the County Clerk2
Years online
Most instrument filings from January 2004 online; deeds indexed and scanned in CCLIX back to 1966; mortgages indexed back to 19663
Copy fee
County clerk paper copies: not more than $0.50 per page (legal size or smaller) unless a statute sets a higher fee4
Certified copy fee
Certified copy of any record: $5.00 plus $0.50 per page after three pages12
Recording fee
Deed recording and indexing: $33.00 if not over 5 pages, $3.00 each additional page, $4.00 each additional reference (KRS 64.012(1)(a), eff. July 15, 2026); plus $10 permanent-storage reimbursement (KRS 64.012(3)); real estate mortgage $63.00 up to 30 pages12
How to order
Copies of land records: call (270) 843-5307; recordings may be mailed to PO Box 478, Bowling Green, KY 42102-047814

How deeds work in Kentucky

Property values, owners and tax bills

The Warren County Property Valuation Administrator (PVA) sets property values6; the Warren County Sheriff's Office (Taxes) bills and collects the tax8.

Property search
beacon.schneidercorp.com/Application.aspx (Beacon, "Warren County, KY PVA"; free, linked as PROPERTY SEARCH from the PVA home page)7
Tax bill search
view.properlytaxes.com/index.aspx (Tax Bill Search and Payment, linked by the Sheriff)8
Tax dates
2% discount 10/01/2026-11/1/2026; face 11/02/2026-12/31/2026; 5% penalty 01/01/2027-01/31/2027; 21% penalty 02/01/2027-04/15/20278
Parcel map (GIS)
Map view of the PVA Beacon site (same URL as the property search)15
Appealing a value
Conference with PVA during the May tax-roll inspection period, then appeal filed with the County Clerk to the county Board of Assessment Appeals (no later than one workday after inspection period), then Kentucky Board of Tax Appeals (within 30 days), then Circuit Court16

How property tax works in Kentucky

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Warren Circuit Court (Kentucky Court of Justice)Unified Kentucky Court of Justice: District Court (misdemeanors, civil up to $5,000, probate), Circuit Court (felonies, civil over $5,000, divorce; Family Court division); records kept by the elected Circuit Court Clerk in each county17Circuit Court Clerkkcoj.kycourts.net/… Yes, free: KYeCourts Public Court Records, guest access (trial-court public case information statewide). Appellate cases: C-Track Public Access, (continue as public user). The separate paid AOC Criminal Record Report is under criminal-background.9Free search, fee for copies
Warren District Court (Kentucky Court of Justice)Misdemeanors, civil up to $5,000, probate ()18Circuit Court Clerkkcoj.kycourts.net/… Yes, free: KYeCourts Public Court Records, guest access (trial-court public case information statewide). Appellate cases: C-Track Public Access, (continue as public user). The separate paid AOC Criminal Record Report is under criminal-background.9Free search, fee for copies
Where to request
Requests for court case records go to the Office of Circuit Court Clerk in the county where the case was handled (Circuit, District, Family, Business Courts); AOC does not keep case records19
Dockets
kcoj.kycourts.net/dockets (linked by the Sheriff)8

Criminal records and background checks

Court files
Circuit Court Clerk; the Sheriff does not provide private background checks and points to the Administrative Office of the Courts20
State repository
Centralized criminal history records (Justice and Public Safety Cabinet / KSP) are not open to public inspection21
Sheriff reports
Offense/incident/collision reports: $3.00, typically within 10 days, to persons involved and/or insurance agencies22

How Kentucky courts keep their files

Marriage records

Kept by the Warren County Clerk.5

Records
Marriages indexed and scanned in CCLIX back to 17973
Certified copy
Certified copy $5 at the Warren County Clerk (licenses issued in Warren County); by mail, call (270) 842-9416, and additional fees apply23
State records
Central registration of marriages and divorces began June 1958; earlier marriages: county clerk where license issued11
Marriage license fee
$60.00 (additional fee for credit/debit card transactions)23

Kentucky marriage records, statewide

Divorce records

Circuit Court Clerk of the county that granted the decree (Circuit/Family Court case file); OVS holds divorce certificates from June 195811

State certificate fee
$6 at Office of Vital Statistics10

Kentucky divorce records: decree or state record

Birth certificates

Kentucky Office of Vital Statistics (Cabinet for Health and Family Services), Frankfort; records from 191111

Fee
$10 search/certified copy (search fee even if no record)10

Ordering a Kentucky birth certificate

Death certificates

Kentucky Office of Vital Statistics, records from 191111

Fee
$6 search/certified copy10

Ordering a Kentucky death certificate

Probate records and wills

Kept by the Circuit Court Clerk, whose cases include “Unified Kentucky Court of Justice: District Court (misdemeanors, civil up to $5,000, probate)”.6

Which court
District Court has probate jurisdiction (non-adversarial); contested matters go to Circuit Court; files held by Circuit Court Clerk18
Wills recorded
Every will admitted to probate is recorded by the County Clerk24
Wills index
Wills indexed and scanned in CCLIX back to 1797 at the County Clerk3

Business names (DBA)

Where Kentucky keeps it: Assumed names (DBA): individuals file with the county clerk of principal place of business.13

Assumed names
Assumed names (DBA): individuals file with the county clerk of principal place of business; entities file with SOS plus a filed copy with the county clerk; valid 5 years25
County form
Certificate of Assumed Name form linked by the Clerk3
Fee
County clerk recording of assumed name: KRS 64.012(1)(a) item p ($33 up to 5 pages)12

Voter records

Kept by the Warren County Clerk (Elections).26

Access
Registration records may be inspected/copied free at the county clerk; copies up to $0.50/page; SSNs redacted27
Check your registration
vrsws.sos.ky.gov/VIC (linked by the Clerk)14

Historical records

County
Some Clerk records date back to the 1700s; microfilm available3
State archives
Kentucky Department for Libraries and Archives (KDLA), Frankfort: court records 36+ years old, pre-1911 city birth/death records (Louisville, Lexington, Covington, Newport), uncertified death certificates 1911-195728
Land patents
Secretary of State Land Office: repository for all land patents in Kentucky (incl. Virginia patents before 1792), searchable warrant/patent databases; copies via order form, no prepayment29

Good to know about Warren County records

  • The Census Government Units List address warrencountygov.com serves a page titled "Warren County Gov - Substance Abuse Treatment Services", not county government. Use warrencountyky.gov.30
  • Marriage and will records indexed and scanned back to 1797.3
  • Online land records require a paid eCCLIX account, while the same records are free to view at the Clerk office.3
  • Warren County Clerk announced a "DocAlert" service on its home page14

Office addresses, phones and hours

Warren County Clerk (Land Records)

Mail
P.O. Box 478, Bowling Green, KY 421025
Phone
(270) 842-9416; fax 270-843-5319 (Legal Recording)5
Hours
Monday-Friday 8:00am-4:30pm5

Warren County Property Valuation Administrator (PVA)

Address
Tenth Ave., Bowling Green, KY 4210131
Mail
P. O. Box 1269, Bowling Green, KY 42102-126931
Phone
(270) 843-3268; fax (270) 781-576731
Hours
8:00 a.m. - 4:30 p.m. (CST) Monday - Friday31

Warren County Sheriff's Office (Taxes)

Address
1347 KY-Hwy 185, Suite 1, Bowling Green, KY 421018
Mail
P. O. Box 807, Bowling Green, KY 4210233
Phone
(270) 842-1633 (ask for a Tax Clerk)33
Hours
8:00am to 4:30pm (except legal holidays)8

Warren County Clerk

Mail
P.O. Box 478, Bowling Green, KY 421025
Phone
(270) 842-9416; fax 270-843-5319 (Legal Recording)5
Hours
Monday-Friday 8:00am-4:30pm5

Circuit Court Clerk

Address
Warren County Justice Center, 1001 Center St., Suite 102, Bowling Green, KY 4210134
Hours
M-F 8am-4pm6

Circuit Court Clerk

Address
Warren County Justice Center, 1001 Center St., Suite 102, Bowling Green, KY 4210134
Hours
M-F 8am-4pm6

Circuit Court Clerk (District Court probate)

Address
Warren County Justice Center, 1001 Center St., Suite 102, Bowling Green, KY 4210134
Hours
M-F 8am-4pm6

Warren County Sheriff's Office Records Section

Address
1347 KY-Hwy 185, Suite 1, Bowling Green, KY 4210122
Hours
Monday through Friday, 8:00 am to 4:30 pm22

Warren County Clerk (Elections)

Mail
P.O. Box 478, Bowling Green, KY 421025
Phone
(270) 842-9416; fax 270-843-5319 (Legal Recording)5
Hours
Monday-Friday 8:00am-4:30pm5

Records that are not online: public records requests

Where to send it
Written request to the department Records Custodian; response within five business days; 10 cents per page35

How to write a public records request

Questions people ask

How do I get a copy of a deed in Warren County?

The Warren County Clerk (Land Records) keeps deed records. To order copies: Copies of land records: call (270) 843-5307; recordings may be mailed to PO Box 478, Bowling Green, KY 42102-0478. Plain copies: County clerk paper copies: not more than $0.50 per page (legal size or smaller) unless a statute sets a higher fee. Certified copies: Certified copy of any record: $5.00 plus $0.50 per page after three pages.514412

Can I search Warren County land records online for free?

Yes, searching is free; copies cost extra. Account (paid subscription); free viewing in the Clerk office. The official search: ecclix.com/ecclix/login.aspx32

Where do I get a divorce decree in Warren County?

Circuit Court Clerk of the county that granted the decree (Circuit/Family Court case file); OVS holds divorce certificates from June 1958.11

How much does a marriage license cost in Warren County?

$60.00 (additional fee for credit/debit card transactions).23

How do I look up who owns a property in Warren County?

Use the property search of the Warren County Property Valuation Administrator (PVA): beacon.schneidercorp.com/Application.aspx7

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Warren County office. How to tell an official record source from a paid look-alike.

Other counties in Kentucky with a full guide: Boone County, Campbell County, Daviess County, Fayette County, Hardin County, Jefferson County, Kenton County, Madison County. Every county in the state: Kentucky county list. Looking for another Warren County? Warren County, Ohio.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Online Land Records - Warren County ClerkWarren County Clerkchecked November 7, 2026
  3. Legal Records - Warren County ClerkWarren County Clerkchecked November 7, 2026
  4. KRS 64.019 – Procedures for obtaining copies of records under control of county clerk --Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  5. Location & Contacts | Warren County ClerkWarren County Clerkchecked November 7, 2026
  6. Departments - Warren County KentuckyWarren County Governmentchecked November 7, 2026
  7. Joshua R. Hardy – Warren County PVA (home page, live in a browser)Warren County Property Valuation Administratorchecked November 7, 2026
  8. Warren County, KY Sheriff's Office - TaxesWarren County Sheriff's Officechecked November 7, 2026
  9. KYeCourts Guest Login (Public Court Records)Kentucky Court of Justicechecked November 7, 2026
  10. 901 KAR 5:050 Fees for searches, certified copies of certificates and recordsKentucky Legislative Research Commissionchecked November 7, 2026
  11. Office of Vital StatisticsKentucky Cabinet for Health and Family Serviceschecked November 7, 2026
  12. KRS 64.012 – Fees of county clerks -- Use of fees for recording real estate mortgages --Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  13. KRS 365.015 – Certificate of assumed name -- Filing with state and county -- Certificate ofKentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 4, 2026
  14. Warren County Clerk's Website - Warren County ClerkWarren County Clerkchecked November 7, 2026
  15. Beacon - Warren County, KY PVA - SearchWarren County PVA (Schneider Beacon, linked by the PVA)checked November 7, 2026
  16. KRS 133.120 – Appeal procedure.Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  17. Circuit CourtKentucky Court of Justicechecked November 7, 2026
  18. KRS 24A.120 – Civil and probate jurisdiction.Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  19. Request Court RecordsKentucky Court of Justicechecked November 7, 2026
  20. Background Services - Warren County, KY Sheriff's OfficeWarren County Sheriff's Officechecked November 7, 2026
  21. KRS 17.150 – Reports by law enforcement officers and criminal justice agencies --Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  22. Warren County, KY Sheriff's Office - Records SectionWarren County Sheriff's Officechecked November 7, 2026
  23. Marriage License | Warren County ClerkWarren County Clerkchecked November 7, 2026
  24. KRS 394.300 – Recording of wills.Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  25. KRS 365.015 – Certificate of assumed name -- Filing with state and county -- Certificate ofKentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  26. Vote Warren County - Warren County KentuckyWarren County Governmentchecked November 7, 2026
  27. KRS 116.095 – Access to registration records -- Redaction of Social Security numbers.Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 7, 2026
  28. GenealogyKentucky Cabinet for Health and Family Serviceschecked November 7, 2026
  29. Land OfficeKentucky Secretary of Statechecked November 7, 2026
  30. Warren County Gov - Substance Abuse Treatment ServicesNot a government site (address listed in Census GUL 2026)checked November 7, 2026
  31. Kentucky Property Valuation Administrators Directory 2022-2026 (updated 1/26)Kentucky Department of Revenuechecked November 7, 2026
  32. Courtesy of Joshua R. HardyWarren County PVAchecked November 7, 2026
  33. Warren County, KY Sheriff's Office - FAQ:TaxesWarren County Sheriff's Officechecked November 7, 2026
  34. Service unavailableKentucky Court of Justicechecked November 7, 2026
  35. Open Records Requests - Warren County KentuckyWarren County Governmentchecked November 7, 2026
  36. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026