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Madison County, Kentucky public records

In Madison County, deeds are recorded by the County Clerk - Recordings Department; property values come from Property Valuation Administrator; court files are split between the Office of Circuit Court Clerk and the Office of Circuit Court Clerk - District civil and Family Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Probate records and wills
  8. Business names (DBA)
  9. Historical records
  10. Good to know about Madison County records
  11. Office addresses, phones and hours
  12. Records that are not online: public records requests
  13. Questions people ask
  14. Official copies vs look-alike sites
  15. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsCounty Clerk - Recordings Department2Search deeds23Certified copy fee: $5.00 certified copy, plus 50 cents per page after 3 pages4
Property values and ownersProperty Valuation Administrator5Property search6—
Property tax billsSheriff's Office7Tax bill search7—
Court casesOffice of Circuit Court Clerk8
Office of Circuit Court Clerk - District civil and Family Court8		——
Marriage recordsCounty Clerk (licenses issued in Madison County only)2—Certified copy fee: $5.00 certified copy of a marriage license; photocopy $0.259
Divorce recordsOffice of Circuit Court Clerk (Family Court, 119 N. 1st St., Richmond)8——
Birth certificatesStatewide: Kentucky Office of Vital Statistics (Cabinet for Health and Family Services), Frankfort; records from 191110——
Death certificatesStatewide: Kentucky Office of Vital Statistics, records from 191110——
Probate and willsDistrict Court / Probate Office8——
Business names (DBA)Assumed names recorded by the County Clerk4——

Deeds and land records

Deeds, mortgages and other land documents for property in Madison County are recorded by the County Clerk - Recordings Department.2

Cost
Account3
Who runs it
eCCLIX (Software Management, LLC)2
Certified copy fee
$5.00 certified copy, plus 50 cents per page after 3 pages4
Recording fee
Deed $50.00 (incl. $6.00 Affordable Housing Trust Fund + $4.00 state + $40.00 clerk); mortgage $80.00; add $3.00 per page over 5 pages (mortgages over 30 pages)4
How to order
In person at the Richmond Branch (records searchable by name only) or through eCCLIX; recordings questions (859) 624-4703 ext. 32
Fraud alerts
DocAlert free email notification2

How deeds work in Kentucky

Property values, owners and tax bills

Property Valuation Administrator (PVA) sets property values5; the Sheriff's Office (property tax collection) bills and collects the tax7.

Property search
Beacon (Schneider) property search: beacon.schneidercorp.com/Application.aspx6
Tax bill search
sheriff.madisoncountyky.gov/property-taxes (current taxes, Sheriff); delinquent county bills, County Clerk7
Parcel map (GIS)
Madison County GeoHub: geohub.madisoncountyky.us11
Appealing a value
Conference with the PVA during the tax roll inspection period (normally first to third Monday in May), then appeal filed at the County Clerk's office to the Local Board of Assessment Appeals12

How property tax works in Kentucky

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Kentucky Court of Justice: Madison Circuit Court and District Court (25th Judicial Circuit)Felony and civil (Circuit); misdemeanors, small claims, probate (District)Office of Circuit Court Clerk (Kentucky Court of Justice) Call or visit the Office of Circuit Court Clerk; no county online case search8
Madison Family CourtDivorce, custody, domestic relationsOffice of Circuit Court Clerk - District civil and Family Court Family Court, 119 N. 1st St., Richmond; 859-627-55248

How Kentucky courts keep their files

Marriage records

County Clerk (licenses issued in Madison County only)2

Years held
1786 to present13
Marriage license fee
$60, effective June 27, 2025; $2.50 card processing fee; license valid 30 days, ceremony in Kentucky9
Certified copy fee
$5.00 certified copy of a marriage license; photocopy $0.259

Kentucky marriage records, statewide

Divorce records

Office of Circuit Court Clerk (Family Court, 119 N. 1st St., Richmond)8

Kentucky divorce records: decree or state record

Probate records and wills

District Court probates the will; the County Clerk records the original will14

Will recording fee
$47.00 to record a will4
Years held
Wills from 1786 at the County Clerk13

Business names (DBA)

Assumed names recorded by the County Clerk: $46.004

Historical records

Deeds, wills, marriage records and county court order books from 1786; plats from 1800; tavern keepers 1852-189813

Good to know about Madison County records

  • Created December 15, 1785 from Lincoln County while still part of Virginia; Kentucky's sixth county13
  • County seat moved from Milford to Richmond in 179815
  • County Clerk has two branches, Richmond and Berea16
  • Property taxes are paid to the Sheriff; unpaid bills move to the County Clerk7
  • Original wills stay in the Clerk's custody; the public sees only the recorded version14

Office addresses, phones and hours

County Clerk - Recordings Department

Address
Richmond Branch, 321 N. Madison Ave., Richmond, KY 40475; Berea Branch, 304 Chestnut St., Berea, KY 4040316
Phone
(859) 624-4703, ext. 3 (recordings)2
Hours
Richmond 8:00 AM - 4:30 PM; Berea 8:00 a.m. - 4:30 p.m. (closed 11:45 a.m.-1:00 p.m.)16

County Clerk

Address
Richmond Branch, 321 N. Madison Ave., Richmond, KY 40475; Berea Branch, 304 Chestnut St., Berea, KY 4040316
Phone
(859) 624-4703 (Richmond); (859) 986-1460 (Berea)16
Hours
Richmond 8:00 AM - 4:30 PM; passports 8:00 AM - 3:45 PM16

Property Valuation Administrator (PVA)

Address
135 W. Irvine St., Ste. 103, Richmond, KY 404756
Phone
859-623-5410; fax 859-623-47426
Hours
M-F 8:00 a.m.-4:00 p.m.6

Sheriff's Office (property tax collection)

Address
135 W. Irvine Street, Suite B01, Richmond, KY 4047517
Hours
Monday - Friday, 8:00 AM - 4:30 PM17

Sheriff's Office

Address
135 W. Irvine Street, Suite B01, Richmond, KY 4047517
Phone
859-623-1511; 24/7 non-emergency dispatch 859-624-477617
Hours
Monday - Friday, 8:00 AM - 4:30 PM17

District Court / Probate Office (Circuit Court Clerk, Probate Division)

Address
Hall of Justice, 351 W. Main St., Richmond, KY14
Hours
Monday-Friday, 8:00 AM - 4:00 PM14

Office of Circuit Court Clerk (Kentucky Court of Justice)

Address
Madison County Courthouse, 101 W. Main St., Richmond, KY 404758
Phone
Main & Circuit Court 859-624-4713; traffic and District Court 859-624-47228
Hours
Monday-Friday 8 a.m.-4 p.m.8

Office of Circuit Court Clerk - District civil and Family Court

Address
District Court: Hall of Justice, 351 W. Main St., Richmond, KY 40475; Family Court: 119 N. 1st St., Richmond, KY 404758
Phone
District civil, mental health, probate, forcible detainers 859-624-4723; Family Court 859-627-55248
Hours
Monday-Friday 8 a.m.-4 p.m.8

County Clerk - Elections

Address
Richmond Branch, 321 N. Madison Ave., Richmond, KY 4047516

Information Technology - GIS

Records that are not online: public records requests

Where to send it
[email protected] (Fiscal Court); County Clerk: [email protected]18
Fees
$.10 per page for photocopies (noncommercial)18
Residency
Only Kentucky residents may request to inspect (KRS 61.872(2))19

How to write a public records request

Questions people ask

How do I get a copy of a deed in Madison County?

The County Clerk - Recordings Department keeps deed records. To order copies: In person at the Richmond Branch (records searchable by name only) or through eCCLIX; recordings questions (859) 624-4703 ext. 3. Certified copies: $5.00 certified copy, plus 50 cents per page after 3 pages.24

Where do I get a divorce decree in Madison County?

Divorce decrees are court records; ask the Office of Circuit Court Clerk (Family Court, 119 N. 1st St., Richmond).8

How much does a marriage license cost in Madison County?

$60, effective June 27, 2025; $2.50 card processing fee; license valid 30 days, ceremony in Kentucky.9

How do I look up who owns a property in Madison County?

Use the property search of Property Valuation Administrator (PVA): beacon.schneidercorp.com/Application.aspx6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Madison County office. How to tell an official record source from a paid look-alike.

Other counties in Kentucky with a full guide: Boone County, Campbell County, Daviess County, Fayette County, Hardin County, Jefferson County, Kenton County, Warren County. Every county in the state: Kentucky county list. Looking for another Madison County? Madison County, Alabama; Madison County, Illinois; Madison County, Indiana; Madison County, Tennessee.

Sources

Every fact above links to the official page it comes from; all 20 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. RecordingsMadison County Clerk's Office
  3. eCCLIX Central - Kentucky Land RecordsSoftware Management, LLC (vendor linked by the County Clerk)
  4. 2020 Fee Schedule (Document Filing Costs, PDF)Madison County Clerk's Office
  5. Madison County Fiscal Court homepageMadison County Fiscal Court, KY
  6. Madison County PVA homepageMadison County Property Valuation Administrator
  7. Delinquent Property TaxesMadison County Clerk's Office
  8. Madison County - Circuit Court ClerkKentucky Court of Justice
  9. Marriage LicenseMadison County Clerk's Office
  10. Office of Vital StatisticsKentucky Cabinet for Health and Family Services
  11. Technology-GISMadison County Fiscal Court, KY
  12. PVA Appeals ProcessMadison County Property Valuation Administrator
  13. Genealogy ResearchMadison County Clerk's Office
  14. How to Record a WillMadison County Clerk's Office
  15. County HistoryMadison County Fiscal Court, KY
  16. Other ServicesMadison County Clerk's Office
  17. Madison County Sheriff's Office
  18. Open Records RequestMadison County Fiscal Court, KY
  19. Open Records Request (Clerk)Madison County Clerk's Office
  20. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau