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Hardin County, Kentucky public records

In Hardin County, deeds are recorded by the Hardin County Clerk; property values come from the Hardin County Property Valuation Administrator; court files are kept by the Hardin County Circuit Court Clerk.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Hardin County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsHardin County Clerk's Office5Search deeds23Free search50 cents per page4
Property values and ownersHardin County Property Valuation Administrator6Property search7—
Property tax billsHardin County Sheriff's Office7Tax bill search8—
Court casesHardin County Circuit Court Clerk9Hardin Circuit Court10
Hardin District Court10		—
Marriage recordsHardin County Clerk's Office5——
Divorce recordsHardin County Circuit Court Clerk9—Certificate fee: $6 at Office of Vital Statistics11
Birth certificatesKentucky Office of Vital Statistics (Cabinet for Health and Family Services), Frankfort; records from 191112—$10 search/certified copy (search fee even if no record)11
Death certificatesKentucky Office of Vital Statistics, records from 191112—$6 search/certified copy11
Probate and willsHardin County Circuit Court Clerk9——
Business names (DBA)Statewide: Assumed names (DBA): individuals file with the county clerk of principal place of business13——

Deeds and land records

Deeds, mortgages and other land documents for property in Hardin County are recorded by the Hardin County Clerk's Office (Recording Department).5

Online search
hccoky.org/eSearch2Free search
Cost
Free3
Index types
Index covers deeds, mortgages, assumed names, marriages, wills, plats, liens and more3
Archive
Oldest real estate records are in a separate archive search; all wills and marriages are in the current search14
Copy fee
50 cents per page4
Certified copy fee
$5.0015
How to order
Written request in person, by mail, by fax to 270-765-6193 or by email4
Fraud alerts
PropertyCheck alerts for filings made on your behalf2

How deeds work in Kentucky

Property values, owners and tax bills

The Hardin County Property Valuation Administrator (PVA) sets property values6; the Hardin County Sheriff's Office (tax collection) bills and collects the tax7.

Property search
qpublic.net/ky/hardin7
Tax pay fee
2.49% online or card payment fee8
Tax calendar
Discount 11/01-11/30/2026; face 12/01-12/31/2026; 5% penalty January 2027; 21% penalty 02/01-04/15/20278
Parcel map (GIS)
Maps through the PVA, for example 8 1/2 x 11 at $2.5016
Appealing a value
Conference with the PVA during open inspection, then file with the County Clerk for the Board of Assessment Appeals, then the Kentucky Board of Tax Appeals17
Inspection
Begins first Monday in May, open thirteen days after17
Pva copy fee
$.10 per page, commercial guideline16
Delinquent
County Clerk: delinquent tax calculator and tax sale details; always call to confirm payoffs18

How property tax works in Kentucky

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Hardin Circuit CourtUnified Kentucky Court of Justice: District Court (misdemeanors, civil up to $5,000, probate), Circuit Court (felonies, civil over $5,000, divorce; Family Court division); records kept by the elected Circuit Court Clerk in each county19Hardin County Circuit Court Clerk (Circuit Criminal & Civil)kcoj.kycourts.net/… Yes, free: KYeCourts Public Court Records, guest access (trial-court public case information statewide). Appellate cases: C-Track Public Access, (continue as public user). The separate paid AOC Criminal Record Report is under criminal-background.10Free search, fee for copies
Hardin District CourtDistrict Traffic, Criminal, Small Claims, Evictions and General Civil; probate (non-adversarial)9Hardin County Circuit Court Clerk (Circuit Civil; District Small Claims, Evictions, General Civil)kcoj.kycourts.net/… Yes, free: KYeCourts Public Court Records, guest access (trial-court public case information statewide). Appellate cases: C-Track Public Access, (continue as public user). The separate paid AOC Criminal Record Report is under criminal-background.10Free search, fee for copies
Where to request
Requests for court case records go to the Office of Circuit Court Clerk in the county where the case was handled (Circuit, District, Family, Business Courts); AOC does not keep case records20
Old records
Records 15-35 years old: State Records Center ([email protected], case and locator numbers required); 36+ years: Kentucky Department for Libraries and Archives21

Criminal records and background checks

Court records
Yes, free: KYeCourts Public Court Records, guest access at kcoj.kycourts.net/… (trial-court public case information statewide). Appellate cases: C-Track Public Access, appellatepublic.kycourts.net/login (continue as public user). The separate paid AOC Criminal Record Report is under criminal-background.10
AOC report
AOC Criminal Record Report: statewide District/Circuit court case data (misdemeanor/traffic at least 5 years, felonies back to 1978); anyone may request; subject is notified of third-party requests; FastCheck online, AOC drive-thru (1001 Vandalay Dr., Frankfort) or mail22
AOC fee
$25.00 per record by check or money order on form AOC-RU-004 (Rev. 12-22), payable to Kentucky State Treasurer23
Sheriff records
hckysheriff.com/RecordsRequest.htm, with the Attorney General's standard form24

How Kentucky courts keep their files

Marriage records

Kept by the Hardin County Clerk's Office (Recording Department).5

Marriage license fee
$60.00, non-refundable15
Validity
Valid 30 days, in Kentucky only15
Records
Searchable through the clerk's current search14
State records from
Central registration of marriages and divorces began June 1958; earlier marriages: county clerk where license issued12

Kentucky marriage records, statewide

Divorce records

Circuit Court Clerk of the county that granted the decree (Circuit/Family Court case file); OVS holds divorce certificates from June 195812

Certificate fee
$6 at Office of Vital Statistics11

Kentucky divorce records: decree or state record

Birth certificates

Kentucky Office of Vital Statistics (Cabinet for Health and Family Services), Frankfort; records from 191112

Fee
$10 search/certified copy (search fee even if no record)11
How to order
VitalChek (only authorized online/phone vendor), mail (check/money order to Kentucky State Treasurer), in person/drop box at 275 E. Main St., Frankfort12

Ordering a Kentucky birth certificate

Death certificates

Kentucky Office of Vital Statistics, records from 191112

Fee
$6 search/certified copy11

Ordering a Kentucky death certificate

Probate records and wills

Kept by the Hardin County Circuit Court Clerk (District Court probate records).9

Which court
District Court (uncontested probate); records with the Hardin County Circuit Court Clerk25
Wills recorded
Every will admitted to probate is recorded by the County Clerk26
Wills search
All wills in the clerk's current search14

Business names (DBA)

Where Kentucky keeps it: Assumed names (DBA): individuals file with the county clerk of principal place of business.13

Assumed names
Assumed names (DBA): individuals file with the county clerk of principal place of business; entities file with SOS plus a filed copy with the county clerk; valid 5 years27
County
Clerk records assumed names5
Companies and LLCs
Corporations/LLCs/LPs at Secretary of State; free Business Entity Search sosbes.sos.ky.gov/…28

Voter records

Access
Registration records may be inspected/copied free at the county clerk; copies up to $0.50/page; SSNs redacted29
Registration
Handled by the Clerk's Election Department30

Historical records

Earliest deed index
Deed Index Book A, 1792-180114
Settlement books
Settlement book indexes from 182114
State archives
Kentucky Department for Libraries and Archives (KDLA), Frankfort: court records 36+ years old, pre-1911 city birth/death records (Louisville, Lexington, Covington, Newport), uncertified death certificates 1911-195731

Good to know about Hardin County records

  • Deed indexes reach back to 179214
  • A dedicated archive site holds old deed indexes through 1966 and settlement indexes from 182114
  • A DD214 recorded with the clerk stays out of the public record15
  • The county's own Offices page sends PVA visitors to qpublic.net6
  • A Radcliff branch handles vehicle registration only2

Office addresses, phones and hours

Hardin County Clerk's Office (Recording Department)

Address
150 N. Provident Way, Suite 103, Elizabethtown, KY 427014
Hours
Monday-Friday 7:45am-4:30pm2

Hardin County Clerk's Office

Address
150 N. Provident Way, Suite 103, Elizabethtown, KY 427014
Hours
Monday-Friday 7:45am-4:30pm2

Hardin County Property Valuation Administrator (PVA)

Address
150 North Provident Way, Suite 227, Elizabethtown, Kentucky 4270232
Mail
P. O. Box 70, Elizabethtown, Kentucky 4270232
Hours
8:00 AM to 4:30 PM, Monday through Friday32

Hardin County Sheriff's Office (tax collection)

Address
150 North Provident Way, Suite 101, Elizabethtown KY 4270133
Hours
Mon-Fri 8AM-4:30 PM33

Hardin County Sheriff's Office (Records)

Address
150 North Provident Way, Suite 101, Elizabethtown KY 4270133
Mail
Hardin County Sheriff, Attn: Records, 150 North Provident Way, Suite 101, Elizabethtown, KY 4270124
Hours
Mon-Fri 8AM-4:30 PM33

Hardin County Circuit Court Clerk (Circuit Criminal & Civil)

Address
Hardin County Justice Center, 120 E. Dixie Ave., Elizabethtown, KY 427019
Phone
(270) 766-5000 ext. 14799 (Circuit Criminal & Civil)9

Hardin County Circuit Court Clerk (Circuit Civil; District Small Claims, Evictions, General Civil)

Address
Hardin County Justice Center, 120 E. Dixie Ave., Elizabethtown, KY 427019
Phone
(270) 766-5000 (Circuit Court Clerk main line; ext. 14799 for Circuit Criminal & Civil)9

Hardin County Circuit Court Clerk (District Court probate records)

Address
Hardin County Justice Center, 120 E. Dixie Ave., Elizabethtown, KY 427019
Phone
(270) 766-5000 (Circuit Court Clerk main line)9

Hardin County Circuit Court Clerk (Family Court records)

Address
Hardin County Justice Center, 120 E. Dixie Ave., Elizabethtown, KY 427019
Phone
(270) 766-5000 (Circuit Court Clerk main line)9

Hardin County Clerk (Election Department)

Address
150 N. Provident Way, Suite 103, Elizabethtown, KY 427014
Hours
Monday-Friday 7:45am-4:30pm2

Records that are not online: public records requests

Request page
hccoky.org/openrecords.asp (County Clerk). County offices: hardincountyky.gov/…4
Where to send it
Each office's Official Records Custodian; the County Clerk for clerk records34
Clerk response
Written notice within five working days when records are unavailable4
Residency
The clerk's policy says 'any person', while state law limits the right to Kentucky residents as defined35

How to write a public records request

Questions people ask

How do I get a copy of a deed in Hardin County?

The Hardin County Clerk's Office (Recording Department) keeps deed records. To order copies: Written request in person, by mail, by fax to 270-765-6193 or by email. Plain copies: 50 cents per page. Certified copies: $5.00.5415

Can I search Hardin County land records online for free?

Yes. The official search: hccoky.org/eSearch32

Where do I get a divorce decree in Hardin County?

Circuit Court Clerk of the county that granted the decree (Circuit/Family Court case file); OVS holds divorce certificates from June 1958.12

How much does a marriage license cost in Hardin County?

$60.00, non-refundable.15

How do I look up who owns a property in Hardin County?

Use the property search of the Hardin County Property Valuation Administrator (PVA): qpublic.net/ky/hardin7

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Hardin County office. How to tell an official record source from a paid look-alike.

Other counties in Kentucky with a full guide: Boone County, Campbell County, Daviess County, Fayette County, Jefferson County, Kenton County, Madison County, Warren County. Every county in the state: Kentucky county list. Looking for another Hardin County? Hardin County, Texas.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Record SearchHardin County Clerkchecked November 4, 2026
  3. eSearchHardin County Clerkchecked November 4, 2026
  4. Open Records PolicyHardin County Clerkchecked November 4, 2026
  5. County ClerkHardin County, KYchecked November 4, 2026
  6. OfficesHardin County, KYchecked November 4, 2026
  7. PVA recordsHardin County, KYchecked November 4, 2026
  8. Tax InformationHardin County Sheriffchecked November 4, 2026
  9. Court Personnel Directory (Hardin County selected)Kentucky Court of Justicechecked November 7, 2026
  10. KYeCourts Guest Login (Public Court Records)Kentucky Court of Justicechecked November 4, 2026
  11. 901 KAR 5:050 Fees for searches, certified copies of certificates and recordsKentucky Legislative Research Commissionchecked November 4, 2026
  12. Office of Vital StatisticsKentucky Cabinet for Health and Family Servicesarchived copychecked November 4, 2026
  13. KRS 365.015 – Certificate of assumed name -- Filing with state and county -- Certificate ofKentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 4, 2026
  14. Clerk ArchiveHardin County Clerkchecked November 4, 2026
  15. Recording DepartmentHardin County Clerkchecked November 4, 2026
  16. Fee ScheduleHardin County PVAchecked November 4, 2026
  17. Appeal ProcessHardin County PVAchecked November 4, 2026
  18. Delinquent TaxHardin County Clerkchecked November 4, 2026
  19. Circuit CourtKentucky Court of Justicearchived copychecked November 4, 2026
  20. Request Court RecordsKentucky Court of Justicearchived copychecked November 4, 2026
  21. Open Records RequestKentucky Court of Justicearchived copychecked November 4, 2026
  22. Background Check Fact Sheet (Criminal Record Reports)Kentucky Court of Justice - Administrative Office of the Courtsarchived copychecked November 4, 2026
  23. Form AOC-RU-004 (Rev. 12-22), criminal record report requestKentucky Administrative Office of the Courtsarchived copychecked November 4, 2026
  24. Open Records RequestHardin County Sheriffchecked November 4, 2026
  25. KRS 24A.120 Civil and probate jurisdictionKentucky General Assemblychecked November 7, 2026
  26. KRS 394.300 – Recording of wills.Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 4, 2026
  27. KRS 365.015 – Certificate of assumed name -- Filing with state and county -- Certificate ofKentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 4, 2026
  28. Business RecordsKentucky Secretary of Statechecked November 4, 2026
  29. KRS 116.095 – Access to registration records -- Redaction of Social Security numbers.Kentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 4, 2026
  30. ElectionsHardin County Clerkchecked November 4, 2026
  31. GenealogyKentucky Cabinet for Health and Family Servicesarchived copychecked November 4, 2026
  32. ContactHardin County PVAchecked November 4, 2026
  33. Sheriff homeHardin County Sheriffchecked November 4, 2026
  34. Open Records Policy UpdateHardin County, KYchecked November 4, 2026
  35. KRS 61.872 – Right of Kentucky residents to inspect public records -- Written applicationKentucky Legislative Research Commission (apps.legislature.ky.gov)checked November 4, 2026
  36. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026