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Butler County, Pennsylvania public records

In Butler County, deeds are recorded by the Recorder of Deeds; property values come from Assessment; court files are divided among the Prothonotary, the Clerk of Courts and the Register of Wills & Clerk of Orphans' Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Voter records
  11. Historical records
  12. Good to know about Butler County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsRecorder of Deeds5Search deeds23$1 per page by mail request (record books, instrument numbers); $2 per page for plan books; plus service fee $2 per document with book and page, $4 per document without4
Property values and ownersAssessment6Property search7—
Property tax billsTreasurer5Tax bill search8—
Court casesProthonotary5
Clerk of Courts5
Register of Wills & Clerk of Orphans' Court5		Court of Common Pleas, civil and family9
Court of Common Pleas, criminal and juvenile10
Orphans' Court / Register of Wills11
Magisterial District Courts12		Clerk fees: Clerk of Courts: copies $0.50 per page; certified copy $14.00; criminal search $27.50 per name (schedule effective May 1, 2024)13
Marriage recordsRegister of Wills & Clerk of Orphans' Court (Marriage License Bureau), 724-284-535414—Certified copy fee: $5.00 per certified license in office (cash; add $3.00 card processing); by mail $13.00 total by credit card11
Divorce recordsProthonotary15—Certified copy fee: $8.00 certified copy of a divorce decree9
Birth certificatesPA Department of Health, Vital Records; nearest office 105 Nesbitt Road, New Castle, PA 16105, 724-656-310011——
Death certificatesPA Department of Health, Vital Records11——
Probate and willsRegister of Wills5—Self-made copies $0.50 per page; staff-made $1.00 per page; research $5.00 per name per record searched16
Business names (DBA)Statewide: Fictitious names (DBAs) are registered with the PA Department of State, not the county (since early 1980s)17——

Deeds and land records

Deeds, mortgages and other land documents for property in Butler County are recorded by the Recorder of Deeds.5

Cost
Account3
Who runs it
Document Technology Systems (DTS) Public Access3
Copy fee
$1 per page by mail request (record books, instrument numbers); $2 per page for plan books; plus service fee $2 per document with book and page, $4 per document without4
Certified copy fee
Certificate and Seal of Office: $1.504
Recording fee
Deeds, mortgages and re-recordings of deeds: base fee $87.75 (includes 4 names, 4 pages, 1 parcel)18
How to order
Copy requests by mail to the Recorder of Deeds (fee table titled "Request Copies"); address P.O. Box 1208, Butler, PA 160034

How deeds work in Pennsylvania

Property values, owners and tax bills

Assessment sets property values6; the Treasurer bills and collects the tax5.

Appealing a value
Board of Assessment Appeals; appeal forms and the 2026 Appeals Schedule are on the Assessment page7
Collection
Local tax collectors bill and collect in most municipalities; the Treasurer takes current-year county real estate taxes directly only for Butler City, Callery, Connoquenessing, Saxonburg, Valencia and West Sunbury20
Delinquent
Tax Claim Bureau, 724-284-5326, for prior-year taxes and certifications20

How property tax works in Pennsylvania

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Court of Common Pleas, civil and familyCivil, divorce, custody, PFA, judgments, name changes, naturalization recordsProthonotarycivil.co.butler.pa.us/CaseSearch9
Court of Common Pleas, criminal and juvenileCriminal and juvenile recordsClerk of Courtsujsportal.pacourts.us10
Orphans' Court / Register of WillsEstates, wills, marriage licenses, adoptions, guardianshipsRegister of Wills & Clerk of Orphans' Courtcountyfusion2.kofiletech.us/…11
Magisterial District CourtsMatters filed with each Magisterial District Judge office—butlercountypa.gov/276/District-Judges12
Fees
Prothonotary photocopies 25 cents per page; certified copy $8.00; research fee $10.00 (fee sheet effective 1/6/2026)21
Clerk fees
Clerk of Courts: copies $0.50 per page; certified copy $14.00; criminal search $27.50 per name (schedule effective May 1, 2024)13

Criminal records and background checks

Who holds it
Clerk of Courts22
Official check
epatch.pa.gov10

How Pennsylvania courts keep their files

Marriage records

Register of Wills & Clerk of Orphans' Court (Marriage License Bureau), 724-284-535414

Marriage license fee
$6014
Certified copy fee
$5.00 per certified license in office (cash; add $3.00 card processing); by mail $13.00 total by credit card11
Years held
Marriage license application records 1885 to present23
Search online
Marriage records back to 2002 on County Fusion (Kofile)11

Pennsylvania marriage records, statewide

Divorce records

Kept by: Prothonotary15

Certified copy fee
$8.00 certified copy of a divorce decree9
How to order
By phone, in person or by mail to Butler County Prothonotary, P.O. Box 1208, Butler, PA 16003, with case number or names and approximate year9

Birth certificates

PA Department of Health, Vital Records; nearest office 105 Nesbitt Road, New Castle, PA 16105, 724-656-310011

County historical
Orphans' Court birth certificate records 1893 to 1905 only23

Ordering a Pennsylvania birth certificate

Death certificates

Kept by: PA Department of Health, Vital Records11

County historical
Orphans' Court death certificate records 1893 to 1905 only23

Ordering a Pennsylvania death certificate

Probate records and wills

Kept by: Register of Wills5

Years held
Probate/estate records 1800 to present23
Search online
Estates back to 1992 on County Fusion (Kofile)11
Copy fee
Self-made copies $0.50 per page; staff-made $1.00 per page; research $5.00 per name per record searched16

Voter records

Kept by: Bureau of Elections24

Historical records

Genealogy
Register of Wills and Clerk of Orphans' Court handle genealogy requests on a limited basis for a minimal research fee; all records open except adoptions or those sequestered by the Court23
Naturalization
Naturalization records are listed among Prothonotary services25

Good to know about Butler County records

  • Prothonotary computerized in 1993 and began scanning records in 200125
  • From 2026, new abuse (PFA) cases get their own case number, separate from divorce and custody cases25
  • Register of Wills probate/estate records start in 180023

Office addresses, phones and hours

Recorder of Deeds

Address
124 W Diamond Street, Government Center, Floor L, Butler, PA 1600126
Mail
P.O. Box 1208, Butler, PA 1600326

Assessment

Address
Government Center Annex, Level UL7

Treasurer

Address
124 W Diamond Street, Butler, PA 1600127
Mail
P.O. Box 1208, Butler, PA 1600327
Hours
Monday through Friday, 8:30 am to 4:15 pm, open through lunchtime27

Clerk of Courts

Address
Government Judicial Center, 124 West Diamond Street, Butler, PA 1600122
Mail
Butler County Clerk of Courts, P.O. Box 1208, Butler, PA 1600322
Hours
Monday through Friday, 8:30 am to 4:30 pm22

Prothonotary

Address
First Floor, Government Center, 124 W. Diamond St., Butler, PA 1600125
Mail
P.O. Box 1208, Butler, PA 16003-120825

Register of Wills & Clerk of Orphans' Court

Address
124 W Diamond Street, Government Center, Level LL, Butler, PA 1600111
Mail
P.O. Box 1208, Butler, PA 1600311
Phone
724-284-1409; marriage information 724-284-535411
Hours
Monday through Friday, 8:30 am to 4:30 pm; Marriage License Bureau 8:30 am to 4:00 pm11

Sheriff

Address
First Floor, County Courthouse, 300 S Main Street, Butler, PA 1600128
Mail
300 S Main Street, Butler, PA 1600128

Bureau of Elections

Address
227 W Cunningham St, Butler, PA 1600129
Mail
PO Box 1208, Butler, PA 1600329
Hours
Monday - Friday 8:30am-4:30pm29

Mapping

Address
124 West Diamond Street, Butler, PA 1600119

Records that are not online: public records requests

Where to send it
Open Records Officer, [email protected], 724-284-5100, PO Box 1208, Butler, PA 1600312
Appealing a value
Pennsylvania Office of Open Records12
Courts note
Court offices are judicial agencies under the RTKL; court records come from each filing office12
Police reports
Not held by the county; request from the municipality or law enforcement agency12

How to write a public records request

Questions people ask

How do I get a copy of a deed in Butler County?

The Recorder of Deeds keeps deed records. To order copies: Copy requests by mail to the Recorder of Deeds (fee table titled "Request Copies"); address P.O. Box 1208, Butler, PA 16003. Plain copies: $1 per page by mail request (record books, instrument numbers); $2 per page for plan books; plus service fee $2 per document with book and page, $4 per document without. Certified copies: Certificate and Seal of Office: $1.50.54

Where do I get a divorce decree in Butler County?

Divorce decrees are court records; ask the Prothonotary.15

How much does a marriage license cost in Butler County?

The marriage license fee is $60.14

How do I look up who owns a property in Butler County?

Use the property search of Assessment: propertytax.mygisonline.com/…7

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Butler County office. How to tell an official record source from a paid look-alike.

Other counties in Pennsylvania with a full guide: Adams County, Allegheny County, Beaver County, Berks County, Blair County, Bucks County, Cambria County, Centre County, Chester County, Clearfield County, Crawford County, Cumberland County, Dauphin County, Delaware County, Erie County, Fayette County, Franklin County, Lackawanna County, Lancaster County, Lawrence County, Lebanon County, Lehigh County, Luzerne County, Lycoming County, Mercer County, Monroe County, Montgomery County, Northampton County, Northumberland County, Philadelphia County, Washington County, Westmoreland County, York County. Every county in the state: Pennsylvania county list. Looking for another Butler County? Butler County, Ohio.

Sources

Every fact above links to the official page it comes from; all 31 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Pa-but-rodsearchCounty of Butler, PA
  3. Pa-but-paxButler County Recorder of Deeds (DTS Public Access)
  4. Pa-but-rodmiscCounty of Butler, PA
  5. Pa-but-electedCounty of Butler, PA
  6. Pa-but-assessCounty of Butler, PA
  7. Pa-but-assessmentCounty of Butler, PA
  8. Pa-but-taxpayCounty of Butler, PA
  9. Pa-but-prothfaqCounty of Butler, PA
  10. Pa-but-crcCounty of Butler, PA
  11. Pa-but-rowCounty of Butler, PA
  12. Pa-but-openrecCounty of Butler, PA
  13. Clerk of Courts Fee Schedule (PDF)Butler County, PA
  14. Pa-but-marriageCounty of Butler, PA
  15. Pa-but-divorceCounty of Butler, PA
  16. Pa-but-rowfeepdfCounty of Butler, PA
  17. Fictitious NamesPennsylvania Department of State, Bureau of Corporations and Charitable Organizations
  18. Pa-but-roddeedsCounty of Butler, PA
  19. Pa-but-gisCounty of Butler, PA
  20. Pa-but-ptaxinfoCounty of Butler, PA
  21. Pa-but-prothfeeCounty of Butler, PA
  22. Pa-but-clerkCounty of Butler, PA
  23. Pa-but-rowgeneCounty of Butler, PA
  24. Pa-but-deptsCounty of Butler, PA
  25. Pa-but-prothCounty of Butler, PA
  26. Pa-but-rodCounty of Butler, PA
  27. Pa-but-treasCounty of Butler, PA
  28. Pa-but-sheriffCounty of Butler, PA
  29. Pa-but-electionsCounty of Butler, PA
  30. Pa-but-commishCounty of Butler, PA
  31. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau