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Butler County, Ohio public records

In Butler County, deeds are recorded by the Butler County Recorder; property values come from the Butler County Auditor; court files are split between the Butler County Clerk of Courts, Legal Division and the Butler County Probate Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Voter records
  11. Historical records
  12. Good to know about Butler County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsButler County Recorder4Search deeds215 cents if printed from the computer; $2.00 per page if the book must be pulled; all mail-in copies $2.00 per page3
Property values and ownersButler County Auditor4Property search5—
Property tax billsButler County Treasurer4Tax bill search6—
Court casesButler County Clerk of Courts, Legal Division4
Butler County Probate Court4		Court of Common Pleas, General Division7
Probate Court8
Butler County Area Courts9		$.10 per page; certified $2.00 per page; authenticated/exemplified $6.00 per document plus $2.00 per page for certification10
Marriage recordsButler County Probate Court4—Probate Court general cost sheet: certified copies $2.00 each; uncertified $0.10 per page11
Divorce recordsButler County Clerk of Courts, Legal Division4—$.10 per page; certified $2.00 per page10
Birth certificatesButler County General Health District12—$25.00 each; cash, money order or credit card (2.5% fee, $2.00 minimum); no personal checks12
Death certificatesButler County General Health District12—$25.00 each at the General Health District; city department fees not stated12
Probate and willsButler County Probate Court4—Certified copies $2.00 each; uncertified $0.10 per page11
Business names (DBA)Statewide: Trade names and fictitious names registered with the Ohio Secretary of State (no county DBA filing)13——

Deeds and land records

Deeds, mortgages and other land documents for property in Butler County are recorded by the Butler County Recorder.4

About this search
Real Estate Records Search - Cloud Search; linked by the Recorder2
Who runs it
Hosted at publicsearch.us, linked from the Recorder's site; the page names no vendor2
Years online
1987 to present online; scanned index books before 19873
Pre
Geographic indexes, alphabetical grantor/grantee indexes and other index books before 1987 are on the Recorder's Search Records page2
Copy fee
15 cents if printed from the computer; $2.00 per page if the book must be pulled; all mail-in copies $2.00 per page3
How to order
In person, or by written request by mail with the fee and a self-addressed stamped envelope; checks payable to the Butler County Recorder3
Card fee
Credit cards accepted with a convenience fee of 2.35% or a minimum of $1.953
Military discharges
Recorded DD214s are restricted; authorized parties must request in person with ID3
Fraud alerts
Property Alert sign-up on the Recorder's site14

How deeds work in Ohio

Property values, owners and tax bills

The Butler County Auditor (real estate valuation) sets property values4; the Butler County Treasurer bills and collects the tax4.

Property search
propertysearch.bcohio.gov/… (Auditor property search)5
Tax bill search
paydici.com/… (linked by the Treasurer)6
Parcel map (GIS)
Auditor GIS Viewer, public, informational use; the Engineer keeps a separate Tax Map5
Appealing a value
Board of Revision: file DTE Form 1, January 1 to March 31; generally once per three-year reappraisal cycle15
Appeal next step
30 days from the BOR decision letter to file DTE Form 4 with the Ohio Board of Tax Appeals or the Court of Common Pleas15

How property tax works in Ohio

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Court of Common Pleas, General DivisionCivil and criminal cases; records kept by the Clerk of Courts7Butler County Clerk of Courts, Legal Divisionclerkservices.bcohio.gov/eservices Public Access; case files from 2000 to present. Older records at the Records Center7
Court of Common Pleas, Domestic Relations DivisionDissolution and divorce, custody and support, domestic and dating violence16Butler County Clerk of Courts, Legal Division Records kept by the Clerk of Courts7
Probate CourtEstates, guardianships, adoptions, marriage licenses, name changes and related matters (per the court's menu)17Butler County Probate Courtprobatecourt.bcohio.gov/recordSearch.php CaseLook8
Butler County Area Courts (Area I, II, III)Most misdemeanor and traffic cases, domestic violence, OVI, civil actions up to $15,000 in their areas9—docket.bcohio.gov Linked by the Area Courts9
Fees
$.10 per page; certified $2.00 per page; authenticated/exemplified $6.00 per document plus $2.00 per page for certification10
Certified copy fee
$2.00 per page10
Exemplified fee
$6.00 per document plus $2.00 per page10
How to order
By mail, email, fax or in person at the Legal Division; copies produced only on receipt of payment10
Limits
The Clerk does not do research or data programming10

Criminal records and background checks

Court records
Civil and criminal entries are imaged on the Clerk's Public Access site unless protected by law10
Misdemeanor
Area Courts docket9

How Ohio courts keep their files

Marriage records

Probate Court; the Clerk of Courts does not keep marriage records10

Archive
Records Center has all Butler County marriage records from 1803 to present18
Application
Apply online on the Probate Court's site19
Copy fee
Probate Court general cost sheet: certified copies $2.00 each; uncertified $0.10 per page11

Ohio marriage records, statewide

Divorce records

Clerk of Courts (Domestic Relations Division records)7

Copy fee
$.10 per page; certified $2.00 per page10
Older
Older records at the Records Center7

Ohio divorce records: decree or state record

Birth certificates

Butler County General Health District, 1909 to present; any Ohio birth from any Ohio health department12

Fee
$25.00 each; cash, money order or credit card (2.5% fee, $2.00 minimum); no personal checks12
Online ordering
VitalChek, $7.00 processing fee12
Pre
Records Center: county birth records 1867 to December 190820

Ordering an Ohio birth certificate

Death certificates

The health department for the place of death, 1909 to present; Hamilton and Middletown have their own12

Hamilton
City of Hamilton Health Department, 345 High Street, Hamilton, OH 45011, (513) 785-708012
Middletown
City of Middletown Health Department, Middletown, OH 45042, (513) 425-785112
Fee
$25.00 each at the General Health District; city department fees not stated12
SSN rule
Deaths in the past 5 years: ID required for a copy with the SSN, relatives only12

Ordering an Ohio death certificate

Probate records and wills

Kept by the Butler County Probate Court.4

Wills
Wills on Deposit Search17
Copy fee
Certified copies $2.00 each; uncertified $0.10 per page11

Finding a will or probate case in Ohio

Voter records

Kept by the Butler County Board of Elections.4

State data
Ohio Secretary of State voter data, linked by the Board21
County reports
Absentee and registration reports on the Board's site21

Historical records

Kept by the Butler County Records Center & Archives.4

About
Public research area with county records back to the 1800s4
Copy fee
$.10 per page, first five free; court certification $2.00 per record22
Certified
$2.00 per record22
Research
Simple requests free; extensive ones may be returned22
Naturalization
Naturalizations 1804-192323
How to request
Use the Contact Page with names, dates, record type, mailing address and phone24

Good to know about Butler County records

  • The Records Center & Archives was set up in March 1995 for genealogists and county records management.4
  • Marriage records run from 1803; marriage applications from 1847; parents' names appear from 1894.18
  • A list of births for 1856-1857 compiled by county tax assessors is held at the Archives.20
  • Birth and death certificates at the General Health District start in 1909.3
  • Hamilton's city health department takes phone orders for birth certificates; the General Health District does not.12
  • The Clerk of Courts also runs title offices, whose motor vehicle title records cost two dollars each.25

Office addresses, phones and hours

Butler County Recorder

Address
Administration Building, 130 High Street, 2nd Floor, Hamilton, OH 4501126
Hours
Monday-Friday 8:00 a.m.-3:30 p.m.; recording desk closes at 3:3027

Butler County Auditor (real estate valuation)

Address
130 High Street, 3rd Floor, Hamilton, OH 4501128
Hours
General: 8:00am-4:30pm, M-F; conveyance: 8:00am-3:30pm, M-F28

Butler County Treasurer

Address
315 High St, 10th Floor, Hamilton, OH 450116

Butler County Clerk of Courts, Legal Division

Address
315 High Street, 5th Floor, Hamilton, Ohio 4501129
Hours
Monday-Friday 8:30 a.m.-12:00 p.m. and 1:00 p.m.-4:30 p.m.29

Butler County Clerk of Courts, Legal Division (criminal case records)

Address
315 High Street, 5th Floor, Hamilton, Ohio 4501129

Butler County Probate Court

Address
Historic Butler County Courthouse, 101 High Street, Second Floor, Hamilton, Ohio 4501130
Hours
Monday-Friday 8:30am-4:30pm; marriage license walk-ins not accepted after 3:30 PM30

Butler County Court of Common Pleas, Domestic Relations Division

Address
Government Services Center, 315 High Street, Hamilton, Ohio 4501131

Butler County General Health District (Birth & Death Certificates)

Address
301 South Third Street, Hamilton, OH 4501112
Hours
Mon-Fri, 8:00 am-4:00 pm12

Butler County Records Center & Archives

Address
123 North Third Street, Hamilton, OH 450114
Hours
Monday-Friday, 8:00 a.m.-4:00 p.m.4

Butler County Board of Elections

Address
1802 Princeton Road, Suite 600, Hamilton, OH 4501121

Butler County Sheriff

Phone
513-785-1000 (Administration / Information)32

Butler County Auditor GIS Viewer (Real Estate Division)

Records that are not online: public records requests

Request page
bcohio.gov/…33
Where to send it
Each office answers for its own records. Recorder deputies: 513-887-319234
Auditor
Auditor: acknowledged in writing within three business days; paper copies $.05 per page35
Clerk
Clerk of Courts Legal Division: ten cents per copy, two dollars per certified copy; title records two dollars25

How to write a public records request

Questions people ask

How do I get a copy of a deed in Butler County?

The Butler County Recorder keeps deed records. To order copies: In person, or by written request by mail with the fee and a self-addressed stamped envelope; checks payable to the Butler County Recorder. Plain copies: 15 cents if printed from the computer; $2.00 per page if the book must be pulled; all mail-in copies $2.00 per page.43

How much is a birth certificate in Butler County?

$25.00 each; cash, money order or credit card (2.5% fee, $2.00 minimum); no personal checks.12

Where do I get a divorce decree in Butler County?

Divorce decrees are court records; ask the Clerk of Courts (Domestic Relations Division records).7

How do I look up who owns a property in Butler County?

Use the property search of the Butler County Auditor (real estate valuation): propertysearch.bcohio.gov/…5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Butler County office. How to tell an official record source from a paid look-alike.

Other counties in Ohio with a full guide: Allen County, Ashland County, Ashtabula County, Athens County, Belmont County, Clark County, Clermont County, Columbiana County, Cuyahoga County, Darke County, Delaware County, Erie County, Fairfield County, Franklin County, Greene County, Hamilton County, Hancock County, Huron County, Jefferson County, Knox County, Lake County, Lawrence County, Licking County, Lorain County, Lucas County, Mahoning County, Marion County, Medina County, Miami County, Montgomery County, Muskingum County, Pickaway County, Portage County, Richland County, Ross County, Sandusky County, Scioto County, Seneca County, Stark County, Summit County, Trumbull County, Tuscarawas County, Union County, Warren County, Washington County, Wayne County, Wood County. Every county in the state: Ohio county list. Looking for another Butler County? Butler County, Pennsylvania.

Sources

Every fact above links to the official page it comes from; all 36 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Search RecordsButler County Recorder
  3. I Want To… (FAQ)Butler County Recorder
  4. Records Center & ArchivesButler County Board of Commissioners
  5. MapsButler County Auditor
  6. Treasurer homeButler County Treasurer
  7. Locating Court RecordsButler County Clerk of Courts
  8. Record SearchButler County Probate Court
  9. Area Courts homeButler County Area Courts
  10. Copy RequestsButler County Clerk of Courts
  11. Court CostsButler County Probate Court
  12. Birth & Death CertificatesButler County General Health District
  13. Ohio Revised Code 1329.01 – Trade name registrationOhio Legislative Service Commission (codes.ohio.gov)
  14. Recorder homeButler County Recorder
  15. Board of RevisionButler County Auditor
  16. Case TypesButler County Domestic Relations Court
  17. Probate Court homeButler County Probate Court
  18. Marriage archivesButler County Records Center
  19. Oh-but-prob-marr
  20. Birth archivesButler County Records Center
  21. Board of Elections homeButler County Board of Elections
  22. Records Center fees and rulesButler County Records Center
  23. NaturalizationsButler County Records Center
  24. Request a RecordButler County Records Center
  25. Privacy and Public RecordsButler County Clerk of Courts
  26. Contact UsButler County Recorder
  27. General InformationButler County Recorder
  28. Contact & ResourcesButler County Auditor
  29. Office LocationsButler County Clerk of Courts
  30. General InformationButler County Probate Court
  31. Contact UsButler County Domestic Relations Court
  32. Butler County Sheriff homeButler County Sheriff's Office
  33. Policy for Responding to Public Records RequestsButler County Board of Commissioners
  34. Public Record PolicyButler County Recorder
  35. Public RecordsButler County Auditor
  36. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau