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Westmoreland County, Pennsylvania public records

In Westmoreland County, deeds are recorded by the Recorder of Deeds; property values come from Tax Assessment; court files are divided among the Prothonotary, the Clerk of Courts and the Register of Wills & Clerk of the Orphans' Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Historical records
  11. Good to know about Westmoreland County records
  12. Office addresses, phones and hours
  13. Records that are not online: public records requests
  14. Questions people ask
  15. Official copies vs look-alike sites
  16. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsRecorder of Deeds4Search deeds23—
Property values and ownersTax Assessment5Property search2—
Property tax billsTreasurer6——
Court casesProthonotary7
Clerk of Courts8
Register of Wills & Clerk of the Orphans' Court9		Court of Common Pleas2
Court of Common Pleas2
Orphans' Court Division2		Clerk of Courts: copies $0.25 per page; certified copy $11.85; record check $23.70; expungement petition $155.7010
Marriage recordsRegister of Wills & Clerk of the Orphans' Court9——
Divorce recordsProthonotary7——
Birth certificatesStatewide: PA Department of Health, Division of Vital Records, for births registered in Pennsylvania since 190612—County fee: Birth (1893-1905)/Death records $10.0011
Death certificatesStatewide: PA Department of Health, Division of Vital Records, for PA deaths since 190613——
Probate and willsRegister of Wills & Clerk of the Orphans' Court9—estate short certificates $5.00; photocopies $0.50 per page; certification of local records $15.0011
Business names (DBA)Statewide: Fictitious names (DBAs) are registered with the PA Department of State, not the county (since early 1980s)14——

Deeds and land records

Deeds, mortgages and other land documents for property in Westmoreland County are recorded by the Recorder of Deeds.4

Cost
Account3
Who runs it
Document Technology Systems, Ltd. (DTS PaxWorld)3
Years online
Deeds records available 1850 - present; instrument/book-and-page search; Archives Search for old books and plan books2
How to order
Search online, then open/print the image; or visit the Recorder of Deeds (40 N Pennsylvania Ave, 5th floor research) or submit the online inquiry form4
Recording fees
Deed $110.25; Mortgage $110.25; Mortgage satisfaction/release $84.25; Power of Attorney $41.00; includes 4 names, 4 pages, 1 tax map # and 1 UPI; extra pages $2.00, extra names $0.50, extra UPI $20.0015
UCC fee
Financing statement filings $100.00 flat fee15
Payment
Exact payment must be included with documents sent for recording15

How deeds work in Pennsylvania

Property values, owners and tax bills

Tax Assessment sets property values5; the Treasurer bills and collects the tax6.

Property search
Real Property Search: realproperty.westmorelandcountypa.gov/… - by parcel number, owner name or location; data is the current tax duplicate, updated mid January and mid June2
Assessment cards
Tax Assessment Cards: paid subscription only (lookserver.westmorelandcountypa.gov)2
Tax bill search
Tax Claim/Real Estate Inquiry (current real estate/delinquent taxes): paid subscription only2
Parcel map (GIS)
GIS/Tax Mapping site gis.westmorelandcountypa.gov/apps/public - free; property and ownership record cards inside it require a paid subscription2
Appealing a value
Board of Assessment Appeals: appeal a change within 40 days of the notice; annual appeals by August 1, effective the following tax year16
Search page
Real Property search lets you search assessor data by parcel number, owner name or parcel address17
Delinquent payment
Delinquent tax payment online via paylocalgov.com (linked by the county)18
Tax collection
Current-year taxes go to local tax collectors; the Tax Claim Bureau collects prior-year (delinquent) taxes for all 65 districts except City of Greensburg, Hempfield Township, Irwin Borough, North Huntingdon Township, Trafford Borough, Jeannette School District and Monessen School District19

How property tax works in Pennsylvania

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Court of Common Pleas (civil and family)Civil, divorce/family filings, naturalization recordsProthonotaryprothonotary.westmorelandcountypa.gov/… Prothonotary civil records search (iJEMS): - records 1985 - present2
Court of Common Pleas (criminal)Criminal and juvenile proceedingsClerk of Courts (Megan A Loughner, Clerk of Courts)ujsportal.pacourts.us/Home/CaseInformation Criminal court records via the PA Unified Judicial System portal2
Orphans' Court DivisionEstates, guardianship, adoption, marriage licensesRegister of Wills & Clerk of the Orphans' Courtcountyfusion2.kofiletech.us/… Estates search (Kofile CountyFusion, linked by the county): - records 1986 - present2
Fees
Clerk of Courts: copies $0.25 per page; certified copy $11.85; record check $23.70; expungement petition $155.7010

Criminal records and background checks

Which court
Clerk of Courts record check $23.7010
State
Statewide criminal history: Pennsylvania State Police PATCH20

How Pennsylvania courts keep their files

Marriage records

Kept by the Register of Wills & Clerk of the Orphans' Court.9

How to request
Apply online, then both applicants appear in the Register of Wills Office; 3-day waiting period; license valid 60 days21
Records
Marriage licenses from 1885 to present held by the Register of Wills/Clerk of Orphans' Court; searchable online (CountyFusion)2

Pennsylvania marriage records, statewide

Divorce records

Kept by the Prothonotary.7

How to request
Request a divorce decree from the Prothonotary by mail: plaintiff and defendant names, case number, approximate year, phone, self-addressed envelope, money order to Westmoreland County Prothonotary's Office; no personal checks; questions 724-830-350322

Birth certificates

Where Pennsylvania keeps it: PA Department of Health, Division of Vital Records, for births registered in Pennsylvania since 1906.12

County
Register of Wills holds county birth records 1893-1905 and an incomplete set of birth, death and marriage records 1852-1855; later records are with PA Department of Vital Records9
County fee
Birth (1893-1905)/Death records $10.0011
State
PA Department of Health, Division of Vital Records: $20 per certified copy23

Ordering a Pennsylvania birth certificate

Death certificates

Where Pennsylvania keeps it: PA Department of Health, Division of Vital Records, for PA deaths since 1906.13

State
PA Department of Health, Division of Vital Records issues death certificates for PA deaths since 1906: $20 each24
County note
For birth or death records after 1905 contact the Department of Vital Records9

Ordering a Pennsylvania death certificate

Probate records and wills

Kept by the Register of Wills & Clerk of the Orphans' Court.9

Records
Estate records from 1773; Orphans' Court records from 1750; most records from 1988 to present online, older records viewed in the office9
Fees
Grant of letters $50.00 (<5K) up to $350.00 (100,001 to 200K); probate of wills w/o letters $50.00; estate short certificates $5.00; photocopies $0.50 per page; certification of local records $15.0011

Historical records

Naturalization
Naturalization records searchable online 1906-1981; 1806-1905 docket books viewable at the Prothonotary25
Coroner
Coroner dockets late 1800s - 1996 searchable online2

Good to know about Westmoreland County records

  • Register of Wills holds estate records from 1773 and Orphans' Court records from 17509
  • Deed records online from 18502
  • Naturalization records online 1906-1981; earlier 1806-1905 docket books at the Prothonotary25
  • Coroner dockets from the late 1800s to 1996 are searchable online2
  • Property record cards and tax inquiry are paid-subscription services2
  • Recorder of Deeds runs a Veterans' Identification Discount Card program4

Office addresses, phones and hours

Recorder of Deeds

Address
40 N Pennsylvania Ave, Ste 420, Greensburg, PA 15601 (research on Fifth Floor, extension on Fourth Floor)4
Phone
(724) 830-3518; fax (724) 853-46474
Hours
Research hours Monday - Friday 8:30 am - 4:00 pm4

Tax Assessment

Address
40 N Pennsylvania Ave, Ste 440, Greensburg, PA 156015
Phone
(724) 830-3409; toll free (800) 442-6926; fax (724) 830-38525

Treasurer

Address
2 N Main St, Ste 110, Greensburg, PA 156016
Phone
(724) 830-3180; fax (724) 830-62546

Tax Office/Tax Claim Bureau (delinquent taxes, tax sales)

Address
40 N Pennsylvania Ave, Suite 109, Greensburg, PA 1560119
Phone
(724) 830-3428; fax (724) 853-462819
Hours
Monday - Friday 8:30am - 4:00pm; no payments accepted after 3:45 pm19

Prothonotary

Address
Courthouse, 2 N Main St, Ste 501 (5th floor), Greensburg, PA 1560125
Hours
Monday-Friday 8:30 am - 4:00 pm7

Clerk of Courts (Megan A Loughner, Clerk of Courts)

Criminal and juvenile records of the Court of Common Pleas

Address
Courthouse, 2 N Main St, Ste 203, Greensburg, PA 156018
Phone
(724) 830-3734; bookkeeping (724) 830-3743; fax (724) 850-39798

Register of Wills & Clerk of the Orphans' Court

Address
2 N Main St, Ste 301 (third floor of the Courthouse Annex), Greensburg, PA 156019
Phone
Marriage license inquiries (724) 830-3196; all other inquiries (724) 830-3177; fax (724) 850-39769
Hours
Effective February 1, 2026: Monday - Friday 8:30 am - 4:00 pm; marriage evening hours first Tuesday and Thursday of the month until 6:00 pm9

Records Management (Director of Records Management)

Address
40 N Pennsylvania Ave, Courthouse Square Extension, Greensburg26

Records that are not online: public records requests

Request page
westmorelandcountypa.gov/… (Right-to-Know request form; submit by mail, fax (724) 830-3055, email or in person to the Open Records Officer, Solicitor's Office, 2 N Main Street Suite 103, Greensburg, PA 15601)27

How to write a public records request

Questions people ask

How do I get a copy of a deed in Westmoreland County?

The Recorder of Deeds keeps deed records. To order copies: Search online, then open/print the image; or visit the Recorder of Deeds (40 N Pennsylvania Ave, 5th floor research) or submit the online inquiry form.4

How do I look up who owns a property in Westmoreland County?

Use the property search of Tax Assessment: realproperty.westmorelandcountypa.gov/…2

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Westmoreland County office. How to tell an official record source from a paid look-alike.

Other counties in Pennsylvania with a full guide: Adams County, Allegheny County, Beaver County, Berks County, Blair County, Bucks County, Butler County, Cambria County, Centre County, Chester County, Clearfield County, Crawford County, Cumberland County, Dauphin County, Delaware County, Erie County, Fayette County, Franklin County, Lackawanna County, Lancaster County, Lawrence County, Lebanon County, Lehigh County, Luzerne County, Lycoming County, Mercer County, Monroe County, Montgomery County, Northampton County, Northumberland County, Philadelphia County, Washington County, York County. Every county in the state: Pennsylvania county list.

Sources

Every fact above links to the official page it comes from; all 28 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Public Record SearchesWestmoreland County, PAarchived copy
  3. Westmoreland County Public Access (PaxWorld) login pageWestmoreland County Recorder of Deeds / Document Technology Systems
  4. Recorder of DeedsWestmoreland County, PAarchived copy
  5. Tax AssessmentWestmoreland County, PAarchived copy
  6. TreasurerWestmoreland County, PAarchived copy
  7. ProthonotaryWestmoreland County, PAarchived copy
  8. Clerk of CourtsWestmoreland County, PAarchived copy
  9. Register of WillsWestmoreland County, PAarchived copy
  10. Clerk of Courts Fee ScheduleWestmoreland County Clerk of Courtsarchived copy
  11. Register of Wills Fee ScheduleWestmoreland County Register of Willsarchived copy
  12. GenealogyPennsylvania Department of Health, Division of Vital Records
  13. Ordering a Death CertificatePennsylvania Department of Health, Division of Vital Records
  14. Fictitious NamesPennsylvania Department of State, Bureau of Corporations and Charitable Organizations
  15. Recorder of Deeds Fee ScheduleWestmoreland County Recorder of Deedsarchived copy
  16. Board of Assessment AppealsWestmoreland County, PAarchived copy
  17. Real Property search (assessor information search)Westmoreland County (realproperty.westmorelandcountypa.gov, linked from county Public Record Searches page)
  18. Assessment, Land Records & TaxesWestmoreland County, PAarchived copy
  19. Tax Office/Tax Claim BureauWestmoreland County, PAarchived copy
  20. Pennsylvania Access To Criminal History (PATCH) homePennsylvania State Police
  21. Getting a Marriage LicenseWestmoreland County Register of Willsarchived copy
  22. Divorce Decree - Instructions How to ObtainWestmoreland County Prothonotaryarchived copy
  23. Ordering a Birth CertificatePennsylvania Department of Health, Division of Vital Records
  24. Ordering a Death CertificatePennsylvania Department of Health, Division of Vital Records
  25. Naturalization Disclaimer & InstructionsWestmoreland County Prothonotaryarchived copy
  26. Records ManagementWestmoreland County, PAarchived copy
  27. Open Records RequestWestmoreland County
  28. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau