Not a government site. We do not sell records or host personal data. About us

County Records Guide
Menu

Mercer County, Pennsylvania public records

In Mercer County, deeds are recorded by the Recorder of Deeds; property values come from Tax Assessment; court files are divided among the Office of the Prothonotary, the Clerk of Courts and the Register of Wills & Clerk of Orphans' Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Voter records
  11. Historical records
  12. Good to know about Mercer County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsRecorder of Deeds2Search deeds23Free search$0.50 per page for copies made by staff (42 P.S. 21051); online-portal copies $0.25/page4
Property values and ownersTax Assessment2Property search5—
Property tax billsTreasurer's Office2Tax bill search6—
Court casesOffice of the Prothonotary2
Clerk of Courts2
Register of Wills & Clerk of Orphans' Court2		Court of Common Pleas, criminal and juvenile7
Magisterial District Courts8		—
Marriage recordsClerk of Orphans' Court (Register of Wills & Clerk of Orphans' Court)10—Certified copy fee: Certified duplicate: $10.00 each picked up, $11.00 each mailed; cash or money order only9
Divorce recordsProthonotary12—Certified copy fee: $7.75 certified divorce decree11
Birth certificatesPA Department of Health, Division of Vital Records (after 1905); county holds 1893-1905 only7——
Death certificatesPA Department of Health, Division of Vital Records (after 1905); county holds 1893-1905 only7——
Probate and willsRegister of Wills & Clerk of Orphans' Court2—$0.50 per page13
Business names (DBA)Statewide: Fictitious names (DBAs) are registered with the PA Department of State, not the county (since early 1980s)14——

Deeds and land records

Deeds, mortgages and other land documents for property in Mercer County are recorded by the Recorder of Deeds (Recorders Office).2

Online search
recorder.mercercountypa.gov2Free search
Cost
Free3
Who runs it
Cott Systems eSearch3
Years online
Index from 1803 (agreements); mortgage images from 1972; deed images from Book 163
Copy fee
$0.50 per page for copies made by staff (42 P.S. 21051); online-portal copies $0.25/page4
Certified copy fee
$1.50 certification fee (42 P.S. 21051)4
Recording fee
Deed $71.25 base (includes 4 pages, 4 names, 1 parcel); each additional page $2.00; fee bill revised 6/15/20264
How to order
Print from the website, mail a request with document numbers, check or money order and a self-addressed stamped envelope (or an email address), or visit 125 S. Diamond St., Suite 109, Mercer15

How deeds work in Pennsylvania

Property values, owners and tax bills

Tax Assessment sets property values2; the Treasurer's Office bills and collects the tax2.

Tax bill search
paylocalgov.com/mercercounty-pa (delinquent taxes, Tax Claim Bureau)6
Parcel map (GIS)
GIS data free on PASDA; full unredacted data by GIS Data Request Form to [email protected]16
Appealing a value
Board of Assessment Appeals: annual appeals must be filed no later than 4:30 p.m. on or before September 1; appeals of a new or changed assessment within 40 days of the Assessment Change Notice; file with the Assessment Office, 125 South Diamond St, Suite 4, Mercer, PA 16137 (forms: mercercountypa.gov/…)17

How property tax works in Pennsylvania

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Court of Common Pleas of Mercer County, civil and familyDivorce, custody, personal injury, PFA, equity, mortgage foreclosure, civil complaints, ejectment, MDJ civil judgmentsOffice of the Prothonotary Public terminal in the office (records 1994-present scanned); Infocon subscription for docket entries; images not online12Fee charged
Court of Common Pleas, criminal and juvenileCriminal cases, summary appeals, bail, juvenile and dependency (confidential)Clerk of Courtsujsportal.pacourts.us/CaseSearch State UJS portal, criminal records after 19947
Orphans' Court Division / Register of WillsEstates, wills, guardianships, adoptions, marriage licensesRegister of Wills & Clerk of Orphans' Court In-office public terminals and microfiche; no online index named7
Magisterial District Courts (2-1, 2-2, 3-1, 3-2, 3-3)Minor criminal, traffic, small civil claims—mercercountypa.gov/…8
Fees: prothonotary copy
$0.50 per page (computer print-out, docket pages, microfilm/Xerox)11
Fees: prothonotary certification
First certification $4.75; each additional $1.5011
Fees: clerk of courts schedule
Clerk of Courts fee bill dated 201718

Criminal records and background checks

Years held
Criminal records for the past 50 years; murder records permanent; post-1994 on computer7

How Pennsylvania courts keep their files

Marriage records

Kept by: Clerk of Orphans' Court (Register of Wills & Clerk of Orphans' Court)10

Marriage license fee
$50.00 application plus $10.00 automation fee (fee schedule effective April 6, 2026)13
Certified copy fee
Certified duplicate: $10.00 each picked up, $11.00 each mailed; cash or money order only9
Years held
Marriage records start in 1885; cross index complete except 1955-19627
How to order
Mail the order form with money order or cash to Mercer County Clerk of Orphans' Court, 125 South Diamond Street, Suite 112, Mercer, PA 161379

Pennsylvania marriage records, statewide

Divorce records

Kept by: Prothonotary12

Certified copy fee
$7.75 certified divorce decree11

Birth certificates

PA Department of Health, Division of Vital Records (after 1905); county holds 1893-1905 only7

County historical
County birth and death records 1893-1905 at the Register of Wills; none before 18937

Ordering a Pennsylvania birth certificate

Death certificates

PA Department of Health, Division of Vital Records (after 1905); county holds 1893-1905 only7

Ordering a Pennsylvania death certificate

Probate records and wills

Kept by the Register of Wills & Clerk of Orphans' Court.2

Years held
Probate records from 1800 (Russell Index); records after 1944 on public terminals7
Copy fee
$0.50 per page13
Certified copy fee
$5.00 certification; $10.00 with cover sheet/gold seal13
Fee schedule
Register of Wills / Orphans' Court fee schedule effective April 6, 202613

Voter records

Public voter information (name, address, date of birth, voting history) under 25 Pa.C.S. 1404; requester must show ID and state the use in writing19

Historical records

Road and bridge dockets 1799-1984 at the Clerk and Register's office7

Good to know about Mercer County records

  • One elected officeholder serves as Clerk of Courts, Register of Wills and Clerk of Orphans' Court10
  • Recorder of Deeds has recorded land records since 180320
  • The first courthouse burned on February 25, 186621
  • The second courthouse burned on December 15, 190721
  • UPI certification began January 5, 2026: $20.00 per UPI, paid to Mercer County Tax Assessment3
  • Veterans' discharges (DD214) are the only confidential records in the Recorder's office20

Office addresses, phones and hours

Recorder of Deeds (Recorders Office)

Address
125 S. Diamond Street, Suite 109, Mercer, PA 16137-006622
Hours
Weekdays 8:30 am to 4:30 pm (excluding holidays); no walk-in documents recorded after 4 pm; e-recording 8:30 am to 2:30 pm from January 5, 202615

Tax Assessment

Address
125 S. Diamond Street, Suite 4, Mercer, PA 161375
Hours
8:30 am - 4:30 pm23

Treasurer's Office

Address
125 S. Diamond St, Ste 104, Mercer, PA 1613724

Office of the Prothonotary

Address
125 S. Diamond St, Ste 105, Mercer, PA 1613712
Phone
724-662-3800 ext 226312

Clerk of Courts

Address
125 S. Diamond St, Ste 112, Mercer, PA 1613710
Phone
724-662-3800 ext 2248; fax 724-662-160410

Register of Wills & Clerk of Orphans' Court

Address
125 S. Diamond St, Ste 112, Mercer, PA 16137 (same office as Clerk of Courts)25
Phone
724-662-3800 ext 224825

Sheriff's Office

Address
205 South Erie St., Mercer, PA 16137-155326
Hours
Permit office Monday-Thursday 8:30 am-1:00 pm and 2:00 pm-4:00 pm26

Voter Registration and Election

Address
130 North Pitt St., Suite B, Mercer, PA 1613727
Hours
Monday - Friday 8:30 am - 4:30 pm27

GIS Department

Address
205 S Erie St, Mercer, PA 1613716
Phone
724-662-3800 ext. 2444 or 223416
Hours
Monday ~ Friday 8:30 am - 4:30 pm16

Records that are not online: public records requests

Where to send it
Open Records Office, 125 S. Diamond St, Suite 103, Mercer, PA 16137; (724) 662-3800 x2512; [email protected]19
Request form
Requests must use the Standard Right to Know Request Form19
Election records
Election records must be requested under the Election Code (25 P.S. 2648), not the RTKL19

How to write a public records request

Questions people ask

How do I get a copy of a deed in Mercer County?

The Recorder of Deeds (Recorders Office) keeps deed records. To order copies: Print from the website, mail a request with document numbers, check or money order and a self-addressed stamped envelope (or an email address), or visit 125 S. Diamond St., Suite 109, Mercer. Plain copies: $0.50 per page for copies made by staff (42 P.S. 21051); online-portal copies $0.25/page. Certified copies: $1.50 certification fee (42 P.S. 21051).2154

Can I search Mercer County land records online for free?

Yes. The official search: recorder.mercercountypa.gov32

Where do I get a divorce decree in Mercer County?

Divorce decrees are court records; ask the Prothonotary.12

How much does a marriage license cost in Mercer County?

$50.00 application plus $10.00 automation fee (fee schedule effective April 6, 2026).13

How do I look up who owns a property in Mercer County?

Use the property search of Tax Assessment: iaspublicaccess.mercercountypa.gov5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Mercer County office. How to tell an official record source from a paid look-alike.

Other counties in Pennsylvania with a full guide: Adams County, Allegheny County, Beaver County, Berks County, Blair County, Bucks County, Butler County, Cambria County, Centre County, Chester County, Clearfield County, Crawford County, Cumberland County, Dauphin County, Delaware County, Erie County, Fayette County, Franklin County, Lackawanna County, Lancaster County, Lawrence County, Lebanon County, Lehigh County, Luzerne County, Lycoming County, Monroe County, Montgomery County, Northampton County, Northumberland County, Philadelphia County, Washington County, Westmoreland County, York County. Every county in the state: Pennsylvania county list. Looking for another Mercer County? Mercer County, New Jersey.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Mercer County homepageCounty of Mercer, PAchecked November 4, 2026
  3. Recorder eSearch sign-in (Cott Systems)County of Mercer, PAchecked November 4, 2026
  4. Recorders Fee ScheduleCounty of Mercer, PAchecked November 4, 2026
  5. Tax AssessmentCounty of Mercer, PAchecked November 4, 2026
  6. Tax Claim BureauCounty of Mercer, PAchecked November 4, 2026
  7. Records maintained in the office of Clerk and RegisterCounty of Mercer, PAchecked November 4, 2026
  8. Mercer County Court SystemCounty of Mercer, PAchecked November 4, 2026
  9. Certified copy of marriage license order formCounty of Mercer, PAchecked November 4, 2026
  10. Clerk of CourtsCounty of Mercer, PAchecked November 4, 2026
  11. Prothonotary fee schedule (2026 file)County of Mercer, PAchecked November 4, 2026
  12. Office of the ProthonotaryCounty of Mercer, PAchecked November 4, 2026
  13. Register of Wills / Orphans' Court fee scheduleCounty of Mercer, PAchecked November 4, 2026
  14. Fictitious NamesPennsylvania Department of State, Bureau of Corporations and Charitable Organizationschecked November 4, 2026
  15. Recorders FAQCounty of Mercer, PAchecked November 4, 2026
  16. GIS DepartmentCounty of Mercer, PAchecked November 4, 2026
  17. Appeal Procedures, Rules and RegulationsMercer County Board of Assessment Appealschecked November 7, 2026
  18. Clerk of Courts fee billCounty of Mercer, PAchecked November 4, 2026
  19. Right to Know / Open Records OfficeCounty of Mercer, PAchecked November 4, 2026
  20. Recorders Office ServicesCounty of Mercer, PAchecked November 4, 2026
  21. Courthouse history pamphletCounty of Mercer, PAchecked November 4, 2026
  22. Recorders OfficeCounty of Mercer, PAchecked November 4, 2026
  23. Property Records SearchCounty of Mercer, PAchecked November 4, 2026
  24. Treasurer's OfficeCounty of Mercer, PAchecked November 4, 2026
  25. Register of Wills & Orphans' CourtCounty of Mercer, PAchecked November 4, 2026
  26. Sheriff's OfficeCounty of Mercer, PAchecked November 4, 2026
  27. Voter Registration and Election InformationCounty of Mercer, PAchecked November 4, 2026
  28. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026