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Ashtabula County, Ohio public records

In Ashtabula County, deeds are recorded by the Ashtabula County Recorder; property values come from the Ashtabula County Auditor; court files are split between the Ashtabula County Clerk of Courts - Court of Common Pleas and the Ashtabula County Probate Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Birth certificates
  7. Death certificates
  8. Probate records and wills
  9. Voter records
  10. Historical records
  11. Good to know about Ashtabula County records
  12. Office addresses, phones and hours
  13. Records that are not online: public records requests
  14. Questions people ask
  15. Official copies vs look-alike sites
  16. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsAshtabula County Recorder4Search deeds2$2.00 per page3
Property values and ownersAshtabula County Auditor4Property search5—
Property tax billsAshtabula County Treasurer5——
Court casesAshtabula County Clerk of Courts - Court of Common Pleas6
Ashtabula County Probate Court7		Ashtabula County Court of Common Pleas8Fees: copy: $.25 per page; certified copy $1.00 per page (Clerk of Courts)9
Marriage recordsAshtabula County Probate Court7—$50.00 license, includes 5 certified copies; additional copies at issuance $2.00 each10
Divorce recordsAshtabula County Clerk of Courts6——
Birth certificatesAshtabula County Health Department - Vital Statistics12—$25.00 per certified copy (effective 2/1/2016)11
Death certificatesAshtabula County Health Department - Vital Statistics12—$25.00 per certified copy11
Probate and willsAshtabula County Probate Court7—Copy fees: Copies $.25/page; certified copies $10/instrument (incl. search); estate file copies $10 +.25/page; clerk-assisted search $10; exemplified $7013
Business names (DBA)Statewide: Trade names and fictitious names registered with the Ohio Secretary of State (no county DBA filing)14——

Deeds and land records

Deeds, mortgages and other land documents for property in Ashtabula County are recorded by the Ashtabula County Recorder.4

Who runs it
Cott Systems (cotthosting.com), linked from the county Recorder page2
Copy fee
$2.00 per page3
Certified copy fee
$2.00 per page plus $1.00 certification fee3
How to order
In person or by mail at the Recorder, 25 West Jefferson Street, Jefferson; checks payable to Ashtabula County Recorder3
Recording fees
$39.00 for the first two pages plus $8.00 each additional page (deeds, mortgages, etc.); $20.00 extra for each non-conforming document3
Property check
PropertyCheck (Cott Systems Sentry) fraud-alert service linked from the Recorder page2
Transfer fees
Auditor: $0.50 per parcel transfer fee and $4 per $1,000 conveyance fee15

How deeds work in Ohio

Property values, owners and tax bills

The Ashtabula County Auditor sets property values4; the Ashtabula County Treasurer bills and collects the tax5.

Tax bill search
Same Auditor Property Search (values, taxes and payments)5
Tax payment
payments.municipay.com/oh_ashtabula (Tax Payment Portal linked by the Treasurer)5
Tax due dates
Real estate taxes billed one year in arrears; due the third Wednesday in February and the third Wednesday in July5

How property tax works in Ohio

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Ashtabula County Court of Common Pleas (general, domestic relations)Adult civil actions, criminal felony cases, domestic relations, and administrative appeals17Ashtabula County Clerk of Courts (Legal Division) - Court of Common Pleaseservices.ashtabulacourts.com/eservices8
Ashtabula County Court, Eastern Area and Western Area (county courts)Traffic, OVI, misdemeanors, felonies through preliminary hearing, small claims up to $6,000, civil up to $15,000, landlord-tenant18— Same CourtView/eServices portal covers Eastern and Western Area Courts19
Ashtabula County Probate CourtWills, estates, guardianships, trusts, adoptions, name changes, marriage licensesAshtabula County Probate Court (Court of Common Pleas, Probate Division)—
Fees: copy
$.25 per page; certified copy $1.00 per page (Clerk of Courts)9
Fees: certified
$1.00 per page9
Fees: how to order
By mail, email, fax, or in person at the Clerk of Courts Legal Division; copy requests by phone (440) 576-3716; payment before copies9
Fees: divorce filing
$270.00 without children; $385.00 with children20
Restricted
Protection-order cases are not online and may only be accessed in person21

Criminal records and background checks

Background check
Sheriff fingerprint background checks by appointment: BCI $40, FBI $48 (FBI rises to $51 effective 10/1/26), both $88; money order only22

How Ohio courts keep their files

Marriage records

Kept by the Ashtabula County Probate Court (Court of Common Pleas, Probate Division).7

Fee
$50.00 license, includes 5 certified copies; additional copies at issuance $2.00 each10
Certified copy
Marriage record search and certified copy $1013
How to order
Marriage License Certified Copy Request form from the Probate Court10

Ohio marriage records, statewide

Birth certificates

Ashtabula County Health Department issues Ohio birth records 1909-present (statewide issuance since December 2010); Ashtabula City and Conneaut City health departments also issue11

Fee
$25.00 per certified copy (effective 2/1/2016)11
Online
VitalChek (linked by the Health Department)11
Pre
Births in Ashtabula County before 1909 (and deaths 1867-1908) are at the Probate Court23

Ordering an Ohio birth certificate

Death certificates

Health Department: deaths in the Ashtabula County General Health District 1909-present (all of the county except Ashtabula City and Conneaut City, which have their own health departments)11

Fee
$25.00 per certified copy11
City offices
Ashtabula City Health Department, 4239 Lake Ave., Ashtabula, OH 44004, (440) 992-7123; Conneaut City Health Department, 327 Mill St., Conneaut, OH 44030, (440) 593-308711

Ordering an Ohio death certificate

Probate records and wills

Kept by the Ashtabula County Probate Court (Court of Common Pleas, Probate Division).7

Copy fees
Copies $.25/page; certified copies $10/instrument (incl. search); estate file copies $10 +.25/page; clerk-assisted search $10; exemplified $7013
Filing fee
Full estate, with or without a will: $255.0024
Records room
Public access to the Probate Records Room is no longer permitted; files must be requested from clerks (no charge for file requests)13

Finding a will or probate case in Ohio

Voter records

Ashtabula County Board of Elections: boe.ohio.gov/ashtabula12

Historical records

Naturalization
Clerk of Courts Archives posts scanned naturalization indexes and volumes (KOFILE Preservation, November 2015)25
Land records from
Land records dating from 17952

Good to know about Ashtabula County records

  • Land records date from 1795 and include proceedings of the Connecticut Land Company and Civil War discharges2
  • The Probate Judge is ex-officio clerk of the Probate Court7
  • Three local health departments issue vital records: Ashtabula County, Ashtabula City and Conneaut City11
  • Clerk of Courts also keeps Eleventh District Court of Appeals records and county naturalization records21
  • Online CourtView records begin May 1993 for the Clerk of Courts19

Office addresses, phones and hours

Ashtabula County Recorder

Address
25 West Jefferson Street, Jefferson, Ohio 440473
Mail
Ashtabula County Recorder, 25 West Jefferson Street, Jefferson, Ohio 440473
Phone
440-576-3767 (Recorder page); 440-576-3762 (fee schedule and Recording a Deed page); fax 440-576-32312
Hours
Monday-Friday 8:00 a.m.-4:00 p.m.; service counter closed 12:00-1:00 p.m.2

Ashtabula County Auditor

Ashtabula County Treasurer

Address
Ashtabula County Courthouse, 25 W. Jefferson St., Jefferson, OH 440475
Phone
440-576-3727; fax 440-576-3221; delinquent taxes/payment plans 440-576-36315
Hours
Office Monday-Friday 8:00am-4:00pm, closed 12:00-1:00 for lunch; calls and emails answered Mon-Fri 8am-4:30pm5

Ashtabula County Clerk of Courts (Legal Division) - Court of Common Pleas

Address
25 W Jefferson St, 2nd Floor, Jefferson, OH 440476
Mail
25 W Jefferson St, Jefferson, OH 440476
Phone
440-576-3637; fax 440-576-28196
Hours
8 a.m.-4:30 p.m. Monday-Friday, closed holidays21

Ashtabula County Clerk of Courts (Legal Division)

Civil and domestic relations of Common Pleas

Address
25 W Jefferson St, 2nd Floor, Jefferson, OH 440476
Hours
8 a.m.-4:30 p.m. Monday-Friday21

Ashtabula County Probate Court (Court of Common Pleas, Probate Division)

Address
25 W. Jefferson Street, Jefferson, Ohio 440477
Phone
440-576-3451; fax 440-576-36337
Hours
Marriage licenses 8:30 a.m. to 4 p.m.10

Ashtabula County Court of Common Pleas - Domestic Relations

Address
25 West Jefferson Street, Jefferson, Ohio 4404727

Ashtabula County Health Department - Vital Statistics

Address
12 W. Jefferson Street, Jefferson, OH 4404728
Phone
(440) 576-6010, option 328
Hours
8:00 a.m. to 4:00 p.m., Monday through Friday, closed all Federal Holidays11

Ashtabula County Sheriff's Office

Phone
Records 440-576-3545; non-emergency 440-576-350026

Ashtabula County Board of Elections

Ashtabula County parcel map viewer (GIS)

Records that are not online: public records requests

Where to send it
Submit to the office that maintains the record (see "Which Office Maintains the Record?"); Commissioners: Clerk of the Board, 440-576-3750, fax 440-576-2344, online form30
Fees
Reasonable fees for copies; no charge for onsite review or electronic transmission30

How to write a public records request

Questions people ask

How do I get a copy of a deed in Ashtabula County?

The Ashtabula County Recorder keeps deed records. To order copies: In person or by mail at the Recorder, 25 West Jefferson Street, Jefferson; checks payable to Ashtabula County Recorder. Plain copies: $2.00 per page. Certified copies: $2.00 per page plus $1.00 certification fee.43

How much is a birth certificate in Ashtabula County?

$25.00 per certified copy (effective 2/1/2016).11

How do I look up who owns a property in Ashtabula County?

Use the property search of the Ashtabula County Auditor: auditor.ashtabulacounty.us/…5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Ashtabula County office. How to tell an official record source from a paid look-alike.

Other counties in Ohio with a full guide: Allen County, Ashland County, Athens County, Belmont County, Butler County, Clark County, Clermont County, Columbiana County, Cuyahoga County, Darke County, Delaware County, Erie County, Fairfield County, Franklin County, Greene County, Hamilton County, Hancock County, Huron County, Jefferson County, Knox County, Lake County, Lawrence County, Licking County, Lorain County, Lucas County, Mahoning County, Marion County, Medina County, Miami County, Montgomery County, Muskingum County, Pickaway County, Portage County, Richland County, Ross County, Sandusky County, Scioto County, Seneca County, Stark County, Summit County, Trumbull County, Tuscarawas County, Union County, Warren County, Washington County, Wayne County, Wood County. Every county in the state: Ohio county list.

Sources

Every fact above links to the official page it comes from; all 31 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. RecorderAshtabula County Recorder
  3. Recording Fee Schedule effective October 17, 2019 (PDF)Ashtabula County Recorder
  4. Elected OfficialsAshtabula County
  5. Ashtabula County Treasurer's OfficeAshtabula County Treasurer
  6. Clerk of CourtsAshtabula County Clerk of Courts
  7. Probate CourtAshtabula County Probate Court
  8. Court Records SearchAshtabula County Clerk of Courts
  9. Copy RequestsAshtabula County Clerk of Courts
  10. Marriage LicensesAshtabula County Probate Court
  11. Vital StatisticsAshtabula County Health Department
  12. Government menuAshtabula County
  13. Records Copy Request Fee Schedule (Probate Court, effective 7/1/19)Ashtabula County Probate Court
  14. Ohio Revised Code 1329.01 – Trade name registrationOhio Legislative Service Commission (codes.ohio.gov)
  15. Recording a DeedAshtabula County Recorder
  16. County DirectoryAshtabula County
  17. Common PleasAshtabula County Court of Common Pleas
  18. Western County CourtAshtabula County Court, Western Area
  19. CourtsAshtabula County Courts
  20. Filing Fees and CostsAshtabula County Clerk of Courts
  21. Clerk of Courts - Legal DivisionAshtabula County Clerk of Courts
  22. Sheriff's OfficeAshtabula County Sheriff
  23. Birth Certificates (Probate Court)Ashtabula County Probate Court
  24. Probate Fee Schedule (revised 1/20/2025)Ashtabula County Probate Court
  25. Naturalization and Records RequestsAshtabula County Clerk of Courts
  26. Which Office Maintains the Record? (PDF)Ashtabula County
  27. Domestic Relations CourtAshtabula County Court of Common Pleas
  28. Ashtabula County Health Department homeAshtabula County Health Department
  29. Public Record Request GuideAshtabula County
  30. Public Record Requests (Commissioners)Ashtabula County Commissioners
  31. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau