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Miami County, Ohio public records

In Miami County, deeds are recorded by the Miami County Recorder; property values come from the Miami County Auditor; court files are split between the Miami County Clerk of Courts and the Miami County Court of Common Pleas.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Voter records
  11. Historical records
  12. Good to know about Miami County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsMiami County Recorder4Search deeds23Free search$2.00 per page (non-watermarked copy, in person, email or mail), beginning January 2026; online watermarked prints free2
Property values and ownersMiami County Auditor5Property search6—
Property tax billsMiami County Treasurer7Tax bill search7—
Court casesMiami County Clerk of Courts8
Miami County Court of Common Pleas, Probate Division9		Miami County Court of Common Pleas, General & Domestic Relations Division10
Miami County Municipal Court11
Miami County Court of Common Pleas, Probate Division12		Common Pleas public-record photocopies $0.05 per single page, $0.10 per double-sided copy (prepaid)13
Marriage recordsMiami County Court of Common Pleas, Probate Division9——
Divorce recordsMiami County Clerk of Courts8——
Birth certificatesMiami County Public Health14—$25.00 per certified birth certificate (also borderless $25.00); any Ohio birth14
Death certificatesMiami County Public Health14—$25.00 per certified death certificate (Ohio deaths)14
Probate and willsMiami County Court of Common Pleas, Probate Division9Search probate cases15Certified copies $1 + $.05 per side; authenticated copies $28 + $1/page; other records $.05/side16
Business names (DBA)Statewide: Trade names and fictitious names registered with the Ohio Secretary of State (no county DBA filing)17——

Deeds and land records

Deeds, mortgages and other land documents for property in Miami County are recorded by the Miami County Recorder.4

Cost
Free2
Who runs it
Fidlar Technologies (AVA basic search; Laredo Anywhere advanced)2
Years online
Deeds back to 1807 (start of the county); 1807-1979 scanned as whole books, 1980-2008 partial indexing, 2009-present fully indexed2
Copy fee
$2.00 per page (non-watermarked copy, in person, email or mail), beginning January 2026; online watermarked prints free2
How to order
Email the Recorder (county web form) or call (937) 440-6040; prepayment required (cash, check, or credit card; card service fee $2.00 or 2.65%, whichever is greater)2
Recording fee
$39.00 for the first two pages, $8.00 each additional page (includes $5.00 preservation fee), effective January 1, 202518

How deeds work in Ohio

Property values, owners and tax bills

The Miami County Auditor (real estate appraisal and assessment) sets property values5; the Miami County Treasurer bills and collects the tax7.

Reappraisal
General reappraisal every six years with a three-year update; more than 50,000 parcels20
Assessor block evidence
Home and /Search load in a browser21
Appealing a value
Board of Revision (Property Value Revision Complaint Form available via the Auditor website)7

How property tax works in Ohio

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Miami County Court of Common Pleas, General & Domestic Relations DivisionFelony criminal, civil (over $500), divorce, dissolution and legal separation22Miami County Clerk of Courts (Common Pleas Clerk of Courts)courts.miamicountyohio.gov/eservices10
Miami County Municipal CourtCivil and traffic/criminal (misdemeanor) cases; records kept by the Clerk of Courts23Miami County Clerk of Courts (Common Pleas civil and domestic relations; Municipal Court civil)courts.miamicountyohio.gov/eservices11
Miami County Court of Common Pleas, Probate DivisionEstates, guardianships, name changes, adoptions, civil commitments and marriage licenses9Miami County Court of Common Pleas, Probate Divisionprobate.miamicountyohio.gov/…12
Miami County Court of Common Pleas, Juvenile Division———
Fees
Common Pleas public-record photocopies $0.05 per single page, $0.10 per double-sided copy (prepaid)13

Criminal records and background checks

Courts
Felony: Common Pleas Court; misdemeanor/traffic: Municipal Court; both via CourtView8
Sealing
Sealing/expungement application and instructions on the Clerk of Court Common Pleas page8

How Ohio courts keep their files

Marriage records

Kept by the Miami County Court of Common Pleas, Probate Division.9

Marriage license
$50.00 (plus $5.00 for prepayment of two certified copies); appointment by phone 937-440-605025
Certified copy
$2.00 per certified marriage license26
Years held
1807 to present26
How to order
Mail request form for a certified copy (PDF on the Marriage Licenses page)25

Ohio marriage records, statewide

Divorce records

Miami County Clerk of Courts (file-stamped copies of divorce decrees)13

Ohio divorce records: decree or state record

Birth certificates

Kept by the Miami County Public Health (local vital statistics).14

Fee
$25.00 per certified birth certificate (also borderless $25.00); any Ohio birth14
What it covers
Records from December 20, 1908; issues certificates for anyone born in Ohio14
Older
Probate Court holds birth records 1853 to 1908 (certified $3.00)26

Ordering an Ohio birth certificate

Death certificates

Kept by the Miami County Public Health (local vital statistics).14

Fee
$25.00 per certified death certificate (Ohio deaths)14
SSN rule
For five years after death the SSN is omitted unless the requestor is an authorized party (spouse, lineal descendant, executor, etc.)14
Older
Probate Court holds death records 1867 to 1908 (certified $3.00)26

Ordering an Ohio death certificate

Probate records and wills

Kept by the Miami County Court of Common Pleas, Probate Division.9

Records
Estates, Guardianships, Trust, Misc. 1807 to present (open during business hours)26
Copy fee
Certified copies $1 + $.05 per side; authenticated copies $28 + $1/page; other records $.05/side16
Filing fee
Appointment of Fiduciary with/without Will: $205 (fees effective 07-01-20)16

Finding a will or probate case in Ohio

Voter records

Historical records

Genealogy
Probate Court genealogy requests by Genealogy Request Form; holds estates and marriages from 1807, births 1853-1908, deaths 1867-190826
Health research
Miami County Public Health performs genealogy searches by mail/time permitting; no copies of documents are issued for research requests14

Good to know about Miami County records

  • One Clerk of Courts keeps the records of the Common Pleas Court, the Municipal Court and the Auto Title Division (the office says Miami is one of eight Ohio counties set up this way)23
  • Deed records go back to the county's start in 1807, and all index books (Geographical, Green Abstract, Name, Miscellaneous) are digitized online2
  • Probate Court holds pre-1908 births (1853-1908) and deaths (1867-1908); later records are at Miami County Public Health26
  • Free Property Fraud Alert notification service for recorded documents28

Office addresses, phones and hours

Miami County Recorder

Address
Recorder's Office, 201 West Main Street, Troy, OH 453734
Mail
Recorder's Office, 201 West Main Street, Troy, OH 453734
Hours
Monday - Friday 8 am - 4 pm4

Miami County Auditor (real estate appraisal and assessment)

Address
Miami County Safety Building, 201 West Main Street, Troy, OH 453735
Hours
Monday - Friday 8:00 AM - 4:00 PM5

Miami County Treasurer

Address
Safety Building, 201 W. Main St., First Floor, Troy, OH 453737
Hours
8:00 a.m. to 4:00 p.m. Monday through Friday29

Miami County Clerk of Courts (Common Pleas Clerk of Courts)

Address
Third Floor Safety Building, 201 W. Main St., Troy, OH 4537323
Hours
Monday - Friday 8 AM - 4 PM23

Miami County Clerk of Courts (Common Pleas civil and domestic relations; Municipal Court civil)

Address
Common Pleas: Third Floor Safety Building, 201 W. Main St., Troy; Municipal Court civil: Courthouse, 215 W. Main St., Second Floor, Troy, OH 4537323
Phone
Common Pleas (937) 440-6010; Municipal civil (937) 440-3919; Municipal traffic/criminal (937) 440-391023
Hours
Monday - Friday 8 AM - 4 PM23

Miami County Court of Common Pleas, Probate Division

Address
201 W. Main St., Troy, OH 4537315
Hours
Monday - Thursday 8 AM - 4 PM; Friday 8:30 AM - 4 PM15

Miami County Court of Common Pleas, General & Domestic Relations Division

Address
Safety Building, Third Floor, 201 W. Main St., Troy, OH 4537313

Miami County Sheriff's Office

Address
201 West Main Street, Troy, OH24

Miami County Public Health (local vital statistics)

Address
510 W. Water St. Suite 130, Troy, OH 4537314
Hours
Monday - Friday 8:00 AM - 4:00 PM14

Miami County Board of Elections

Miami County Engineer - Tax Map Department

Address
Map Department, Safety Building, 201 W. Main St., Troy, OH 4537319
Hours
7:30 AM -4:00 PM Mon-Fri19

Records that are not online: public records requests

Where to send it
Common Pleas Court (937) 440-6010; Municipal Court: Public Records Request Form submitted in person30

How to write a public records request

Questions people ask

How do I get a copy of a deed in Miami County?

The Miami County Recorder keeps deed records. To order copies: Email the Recorder (county web form) or call (937) 440-6040; prepayment required (cash, check, or credit card; card service fee $2.00 or 2.65%, whichever is greater). Plain copies: $2.00 per page (non-watermarked copy, in person, email or mail), beginning January 2026; online watermarked prints free.42

Can I search Miami County land records online for free?
How much is a birth certificate in Miami County?

$25.00 per certified birth certificate (also borderless $25.00); any Ohio birth.14

Where do I get a divorce decree in Miami County?

Divorce decrees are court records; ask the Miami County Clerk of Courts (file-stamped copies of divorce decrees).13

How do I look up who owns a property in Miami County?

Use the property search of the Miami County Auditor (real estate appraisal and assessment): miamicountyohioauditor.gov/Search6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Miami County office. How to tell an official record source from a paid look-alike.

Other counties in Ohio with a full guide: Allen County, Ashland County, Ashtabula County, Athens County, Belmont County, Butler County, Clark County, Clermont County, Columbiana County, Cuyahoga County, Darke County, Delaware County, Erie County, Fairfield County, Franklin County, Greene County, Hamilton County, Hancock County, Huron County, Jefferson County, Knox County, Lake County, Lawrence County, Licking County, Lorain County, Lucas County, Mahoning County, Marion County, Medina County, Montgomery County, Muskingum County, Pickaway County, Portage County, Richland County, Ross County, Sandusky County, Scioto County, Seneca County, Stark County, Summit County, Trumbull County, Tuscarawas County, Union County, Warren County, Washington County, Wayne County, Wood County. Every county in the state: Ohio county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Online Records SearchMiami County, Ohiochecked November 4, 2026
  3. Online Records Search | Miami County OhioMiami County, OHchecked November 8, 2026
  4. Recorder HomeMiami County, Ohiochecked November 4, 2026
  5. AuditorMiami County, Ohiochecked November 4, 2026
  6. Advanced Search - County Auditor, Miami County, OhioMiami County Auditorchecked November 4, 2026
  7. TreasurerMiami County, Ohiochecked November 4, 2026
  8. Clerk of Court Common PleasMiami County, Ohiochecked November 4, 2026
  9. Probate CourtMiami County, Ohiochecked November 4, 2026
  10. Public AccessMiami County, Ohiochecked November 4, 2026
  11. CourtView eServices - Miami County Common Pleas and Municipal CourtMiami County Clerk of Courtschecked November 4, 2026
  12. Miami County Probate Court CaseLookMiami County Probate Courtchecked November 4, 2026
  13. Public Records Policy (Common Pleas Court)Miami County, Ohiochecked November 4, 2026
  14. Birth & Death RecordsMiami County Public Healthchecked November 4, 2026
  15. Case Search (Probate)Miami County, Ohiochecked November 4, 2026
  16. Probate Court FeesMiami County, Ohiochecked November 4, 2026
  17. Ohio Revised Code 1329.01 – Trade name registrationOhio Legislative Service Commission (codes.ohio.gov)checked November 4, 2026
  18. Recorder Documents & FeesMiami County, Ohiochecked November 4, 2026
  19. Tax Maps (Engineer - Map Department)Miami County, Ohiochecked November 4, 2026
  20. Auditor - Detailed ResponsibilitiesMiami County, Ohiochecked November 4, 2026
  21. Miami County Auditor real estate siteMiami County Auditorchecked November 4, 2026
  22. Common Pleas CourtMiami County, Ohiochecked November 4, 2026
  23. Clerk of CourtsMiami County, Ohiochecked November 4, 2026
  24. SheriffMiami County, Ohiochecked November 4, 2026
  25. Marriage LicensesMiami County, Ohiochecked November 4, 2026
  26. Genealogy / Public Records (Probate)Miami County, Ohiochecked November 4, 2026
  27. Miami County Ohio (home)Miami County, Ohiochecked November 4, 2026
  28. Frequently Asked QuestionsMiami County, Ohiochecked November 4, 2026
  29. Real Estate Property Tax Payment OptionsMiami County, Ohiochecked November 4, 2026
  30. Public Record Requests (Municipal Court)Miami County, Ohiochecked November 4, 2026
  31. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026