Not a government site. We do not sell records or host personal data. About us

County Records Guide
Menu

Allen County, Ohio public records

In Allen County, deeds are recorded by the Allen County Recorder; property values come from the Allen County Auditor; court files are split between the Allen County Clerk of Courts and the Allen County Probate Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Voter records
  11. Historical records
  12. Good to know about Allen County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsAllen County Recorder5Search deeds23$2.00 per page (copies and plat copies)4
Property values and ownersAllen County Auditor5Property search6—
Property tax billsAllen County Treasurer5Tax bill search7—
Court casesAllen County Clerk of Courts5
Allen County Probate Court5		Allen County Court of Common Pleas, General Division8
Allen County Court of Common Pleas, Probate and Juvenile Divisions9
Lima Municipal Court10		Clerk of Courts copies $0.10 per page; certified copies $1.00 per page (must be mailed); emailed copies $2 per transmission + $1 per page; inspection free11
Marriage recordsAllen County Probate Court5——
Divorce recordsAllen County Clerk of Courts5—Certified copies $1.00 per page11
Birth certificatesAllen County Public Health5—$27.00 per certified copy12
Death certificatesAllen County Public Health5—$27.00 per certified copy12
Probate and willsAllen County Probate Court5——
Business names (DBA)Statewide: Trade names and fictitious names registered with the Ohio Secretary of State (no county DBA filing)13——

Deeds and land records

Deeds, mortgages and other land documents for property in Allen County are recorded by the Allen County Recorder.5

Cost
Account3
Who runs it
Document Technology Systems (DTS) PAXWorld, linked from the Recorder page3
Copy fee
$2.00 per page (copies and plat copies)4
Certified copy fee
$2.00 per page plus $1.00 per seal4
Recording fees
Deeds, mortgages and similar: $39.00 for first two pages and $8.00 for each additional page (ORC 317.32(A)); plats $41.40 per page4
Military discharge
Recording veterans' discharges and one certified copy: no fee4
UCC filings
UCC searches $20.00; limited search of one UCC document $5.004
Plats
Plat Books 1-28 published online (alpha and numerical indexes, full PDFs, TIFs)14
Fraud alerts
Free-to-sign-up real estate transfer alerts (AlertMe) offered by the Recorder3

How deeds work in Ohio

Property values, owners and tax bills

The Allen County Auditor sets property values5; the Allen County Treasurer bills and collects the tax5.

Property search
beacon.schneidercorp.com/Application.aspx (Auditor 'Real Estate Property Search', Schneider Beacon, linked from the Auditor site)6
Tax bill search
govpayments.com/oh_allen (Treasurer online payment; processor convenience fee for card/e-check)7
Parcel map (GIS)
beacon.schneidercorp.com/Application.aspx (Auditor 'Maps & GIS')6
Appealing a value
Complaint Against Valuation filed with the County Auditor (Secretary of the Board of Revision) between January 1 and March 31; mail to 301 N Main St., Lima, OH 4580115
Tax due
Tax year 2026 real estate: 1st half due Wednesday, February 10, 2027; 2nd half due Wednesday, July 14, 20277

How property tax works in Ohio

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Allen County Court of Common Pleas, General DivisionFelony criminal and civil casesAllen County Clerk of Courts (Clerk of the Court of Common Pleas)courtvweb.allencountyohio.com/eservices Clerk 'Public Records', CourtView eServices case search8
Allen County Court of Common Pleas, Domestic Relations DivisionDivorce, dissolution, legal separation, annulment, domestic-violence civil protection orders, custody and supportAllen County Clerk of Courts (Clerk of the Court of Common Pleas) Same Clerk CourtView eServices portal16
Allen County Court of Common Pleas, Probate and Juvenile DivisionsEstates, guardianships, trusts, marriage licenses, adoptions, civil commitments; juvenile mattersAllen County Probate Court (Allen County Juvenile & Probate Court)courtvweb.allencountyohio.com/eservices Probate 'Public Portal'; the page posts a public guest login for probate records9
Lima Municipal CourtTraffic, criminal and civil matters10—limaohio.gov/100/Municipal-Court Court page; the county menu link redirects here10
Fees
Clerk of Courts copies $0.10 per page; certified copies $1.00 per page (must be mailed); emailed copies $2 per transmission + $1 per page; inspection free11

How Ohio courts keep their files

Marriage records

Kept by the Allen County Probate Court (Allen County Juvenile & Probate Court).5

How to get it
Licenses: online application then in-person signing by both applicants at the Probate Court, 1000 Wardhill Ave, 9-11am or 1-3pm Mon-Fri; certified marriage records from the Probate deputy clerk (419-227-5531, option 2 then 3)17
Marriage license fee
$50.0017
Years held
Marriages 1831-present18

Ohio marriage records, statewide

Divorce records

Kept by the Allen County Clerk of Courts (Clerk of the Court of Common Pleas).5

How to get it
Domestic Relations Division case files are kept by the Clerk of Courts; request copies with the Clerk's records request form (email [email protected] or fax 419-222-8427)11
Fee
Certified copies $1.00 per page11

Ohio divorce records: decree or state record

Birth certificates

Kept by the Allen County Public Health (Vital Statistics).5

Coverage
Allen County Public Health issues certificates for anyone born in Ohio from December 1908 to present12
Fee
$27.00 per certified copy12
How to order
Walk-in at 219 E. Market Street (printed while you wait), by mail to ACPH, PO Box 1503, Lima, OH 45802-1503, or online through VitalChek (extra processing fee); no personal checks12
Older records
Probate Court holds birth and death records 1867-190818

Ordering an Ohio birth certificate

Death certificates

Kept by the Allen County Public Health (Vital Statistics).5

Coverage
Deaths in Allen County from December 1908 to present, or anywhere in Ohio from 1971 to present12
Fee
$27.00 per certified copy12

Ordering an Ohio death certificate

Probate records and wills

Kept by the Allen County Probate Court (Allen County Juvenile & Probate Court).5

Years held
Estates 1835-present; computer indexes of guardianships back to 1970 and estates back to 198518
Wills on deposit
The Court publishes a list of original wills held on deposit19
Restricted
Adoptions and civil commitments generally not public18

Finding a will or probate case in Ohio

Voter records

Kept by the Allen County Board of Elections.5

Official page
allen.boe.ohio.gov5
Registration
County Treasurer's office is a voter registration site under ORC 3503.107

Historical records

Plats
Recorder Plat Books 1-28 online14
Museum
Allen County Museum linked from the county site: allencountymuseum.org5

Good to know about Allen County records

  • County offices are moving into a new Allen Government Center at 237 N Main St, Lima (adjacent to the courthouse); the Treasurer moved October 27, 2026.7
  • The Probate Court holds Allen County birth and death records from 1867 to 1908, marriages from 1831 and estates from 1835.18
  • Allen County's first Juvenile Court was established in 1906 as part of the Probate Court.9
  • The Clerk of Courts Title Department (419 N. Elizabeth St.) processes passports and boat registrations as well as auto titles.8
  • The Recorder will accept conveyances by mail only if the Auditor's conveyance stamp is already affixed.2
  • Allen County had over 54,000 parcels in 2020.20

Office addresses, phones and hours

Allen County Recorder

Address
237 N. Main St., Suite 132, Lima, OH 458012
Mail
P.O. Box 1243, Lima, OH 458022
Phone
(419) 223-8517; fax (419) 223-85552
Hours
Monday-Friday 8:00am-4:15pm; closed for lunch 11:00am-12:00pm2

Allen County Auditor

Address
237 N. Main Street, Lima, OH 458016
Mail
Allen County Auditor, 237 N. Main St., Lima, OH 4580115
Hours
Monday-Friday 8:00am-4:15pm6

Allen County Treasurer

Address
237 N Main St, Suite 123, Lima, OH 45801 (new Allen Government Center, effective Oct 27, 2026)7
Mail
PO Box 123, Lima, OH 45802-01237
Phone
(419) 223-8515; fax (419) 222-7852; pay by phone 1-419-765-64017
Hours
In-person tax or sewer payments Monday-Friday 8am-4:30pm; closed federal holidays7

Allen County Clerk of Courts (Clerk of the Court of Common Pleas)

Mail
P.O. Box 1243, Lima, OH 458028
Phone
(419) 223-8513; fax (419) 222-84278

Allen County Clerk of Courts (Common Pleas Court, criminal)

Address
301 N. Main St., Lima, OH 458018
Mail
P.O. Box 1243, Lima, OH 458028

Allen County Probate Court (Allen County Juvenile & Probate Court)

Address
1000 Wardhill Ave, Lima, OH 458059
Hours
Clerk's office 8:30 AM-12:00 PM and 1:00 PM-4:30 PM9

Allen County Court of Common Pleas, Domestic Relations Division

Allen County Public Health (Vital Statistics)

Address
219 E. Market Street, Lima, OH 4580112
Mail
ACPH, PO Box 1503, Lima, OH 45802-150312
Phone
419-228-4457 (press 3)12
Hours
Walk-in orders 8:00 a.m.-4:15 p.m., Monday-Friday, excluding federal holidays12

Allen County Board of Elections

Allen County Sheriff's Office

Records that are not online: public records requests

Request page
clerkofcourts.allencountyohio.com/… (Clerk of Courts form); each elected office takes its own requests (Auditor: by phone, email, in person or mail)15
Where to send it
Clerk of Courts: [email protected], fax 419-222-842711

How to write a public records request

Questions people ask

How do I get a copy of a deed in Allen County?

The Allen County Recorder keeps deed records. Plain copies: $2.00 per page (copies and plat copies). Certified copies: $2.00 per page plus $1.00 per seal.54

How much is a birth certificate in Allen County?

$27.00 per certified copy.12

How much does a marriage license cost in Allen County?

The marriage license fee is $50.00.17

How do I look up who owns a property in Allen County?

Use the property search of the Allen County Auditor: beacon.schneidercorp.com/Application.aspx6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Allen County office. How to tell an official record source from a paid look-alike.

Other counties in Ohio with a full guide: Ashland County, Ashtabula County, Athens County, Belmont County, Butler County, Clark County, Clermont County, Columbiana County, Cuyahoga County, Darke County, Delaware County, Erie County, Fairfield County, Franklin County, Greene County, Hamilton County, Hancock County, Huron County, Jefferson County, Knox County, Lake County, Lawrence County, Licking County, Lorain County, Lucas County, Mahoning County, Marion County, Medina County, Miami County, Montgomery County, Muskingum County, Pickaway County, Portage County, Richland County, Ross County, Sandusky County, Scioto County, Seneca County, Stark County, Summit County, Trumbull County, Tuscarawas County, Union County, Warren County, Washington County, Wayne County, Wood County. Every county in the state: Ohio county list. Looking for another Allen County? Allen County, Indiana.

Sources

Every fact above links to the official page it comes from; all 22 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. RecorderAllen County Recorder
  3. Recorder Public Access (PAXWorld)Allen County Recorder / Document Technology Systems
  4. Recorder Fees (PDF)Allen County Recorder
  5. Allen County Ohio homepageAllen County Commissioners
  6. Allen County Auditor homepageAllen County Auditor
  7. Allen County Treasurer's OfficeAllen County Treasurer
  8. Allen County Clerk of Courts homepageAllen County Clerk of Courts
  9. Allen County Juvenile & Probate Court homepageAllen County Probate Court
  10. Lima Municipal CourtCity of Lima
  11. Public Records Request form (PDF)Allen County Clerk of Courts
  12. Birth & Death RecordsAllen County Public Health
  13. Ohio Revised Code 1329.01 – Trade name registrationOhio Legislative Service Commission (codes.ohio.gov)
  14. Recorder PlatsAllen County Recorder
  15. Frequently Asked QuestionsAllen County Auditor
  16. Public Records eServices (CourtView)Allen County Clerk of Courts
  17. Marriage Applications InformationAllen County Probate Court
  18. Probate RecordsAllen County Probate Court
  19. Decedent's EstatesAllen County Probate Court
  20. General InformationAllen County Auditor
  21. Domestic RelationsAllen County Court of Common Pleas, Domestic Relations Division
  22. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau