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Richland County, Ohio public records

In Richland County, deeds are recorded by the Richland County Recorder; property values come from the Richland County Auditor; court files are divided among the Richland County Clerk of Courts, the Richland County Clerk of Courts, Legal Division and the Richland County Probate Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Voter records
  11. Historical records
  12. Good to know about Richland County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsRichland County Recorder2Search deeds2—
Property values and ownersRichland County Auditor3Property search3—
Property tax billsRichland County Treasurer4Tax bill search4—
Court casesRichland County Clerk of Courts5
Richland County Clerk of Courts, Legal Division5
Richland County Probate Court6		Richland County Court of Common Pleas, General Division7
Richland County Court of Common Pleas, Domestic Relations Division8
Richland County Court of Common Pleas, Probate Division6
Richland County Court of Common Pleas, Juvenile Division9		—
Marriage recordsRichland County Probate Court6——
Divorce recordsRichland County Clerk of Courts, Legal Division5——
Birth certificatesRichland Public Health, Vital Statistics11—$25 per copy10
Death certificatesRichland Public Health, Vital Statistics11—$25 per copy10
Probate and willsRichland County Probate Court6Search probate cases6—
Business names (DBA)Statewide: Trade names and fictitious names registered with the Ohio Secretary of State (no county DBA filing)12——

Deeds and land records

Deeds, mortgages and other land documents for property in Richland County are recorded by the Richland County Recorder.2

Who runs it
Kofile (CountyFusion)13
How to order
Search through the Recorder's CountyFusion portal or contact the Recorder's office at the courthouse, 50 Park Ave. East, Mansfield (419-774-5602)2
Electronic recording
Deed transfers accepted electronically; Tax Map pre-approval required (email [email protected])2

How deeds work in Ohio

Property values, owners and tax bills

The Richland County Auditor (real estate appraisal and valuation) sets property values3; the Richland County Treasurer bills and collects the tax4.

Appealing a value
Board of Revision complaint filed with the County Auditor, January 2 through March 31; no filing fee14
Reappraisal
Triennial update in Tax Year 2026 (taxes payable 2027)3

How property tax works in Ohio

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Richland County Court of Common Pleas, General DivisionFelony criminal and civil cases; records kept by the Clerk of Courts (criminal and civil supervisors)5Richland County Clerk of Courts (Legal Division: Common Pleas civil, criminal, domestic; Court of Appeals)eservices.richlandcountycpcourt.org/…7
Richland County Court of Common Pleas, Domestic Relations DivisionDivorce, dissolution, legal separation, annulment and civil domestic violence cases8Richland County Clerk of Courts, Legal Division (civil, domestic relations and Court of Appeals filings)eservices.richlandcountycpcourt.org/…8
Richland County Court of Common Pleas, Probate DivisionEstates, guardianships, adoptions, marriage licenses, trusts, name changes, birth registration/correction6Richland County Probate Court (Court of Common Pleas, Probate Division)probatecourt.richlandcountyoh.gov/…6
Richland County Court of Common Pleas, Juvenile Division——rcjcoh.org9
Mansfield Municipal Court and Shelby Municipal CourtTraffic tickets, small claims, evictions, misdemeanor cases (Mansfield Municipal Clerk)15——
Fees
Clerk publishes a Criminal/Civil/Court of Appeals fee schedule PDF (dated Oct. 14, 2025 in its file name)7

Criminal records and background checks

Local
Clerk of Courts does not do comprehensive background checks; Sheriff's Office local records check is free; BCI state fingerprinting $35.00, FBI $31.25, BCI+FBI $66.2516

How Ohio courts keep their files

Marriage records

Kept by the Richland County Probate Court (Court of Common Pleas, Probate Division).6

Certified copy
Not available online; email [email protected] or call 419-774-5586 with both names (including maiden) and date of marriage; pick up or mailed17
Marriage license fee
$60.00, non-refundable17

Ohio marriage records, statewide

Divorce records

Divorce records are kept by the Clerk of Courts10

Filing fee
$450 deposit (Complaint for Divorce or Petition for Dissolution)18

Ohio divorce records: decree or state record

Birth certificates

Kept by Richland Public Health, Vital Statistics.11

Fee
$25 per copy10
Coverage
Can issue certified birth certificates for anyone born in Ohio; local records since 1909 (excluding Shelby)10
How to order
Order online via the health department site, by mail (application form), or call 419-774-450010
Pre
Births and deaths before 1908/1909 are at the Probate Court10

Ordering an Ohio birth certificate

Death certificates

Kept by Richland Public Health, Vital Statistics.11

Fee
$25 per copy10
How to order
Call 419-774-4500 to order, or order by mail10

Ordering an Ohio death certificate

Probate records and wills

Kept by the Richland County Probate Court (Court of Common Pleas, Probate Division).6

Fees
Application for Authority to Administer Estate $200; Application for Probate of Will $20; Placing a Will on Deposit $25 (suggested deposits)19

Finding a will or probate case in Ohio

Voter records

Historical records

Naturalization
All naturalization records (from 1800 forward) were transferred to the Ohio Genealogical Society, Bellville21

Good to know about Richland County records

  • Richland Public Health's local birth and death records exclude the City of Shelby10
  • Clerk of Courts transferred all its naturalization records (1800 forward) to the Ohio Genealogical Society and cannot certify them15
  • Deeds needing Auditor and Tax Map review must be delivered in person; e-recorded deed transfers need Tax Map pre-approval2
  • Civil protection orders are not viewable on the online case index; request from the Clerk5
  • Board of Revision value complaints are free to file14

Office addresses, phones and hours

Richland County Recorder

Address
50 Park Ave. East, Mansfield, OH 44902-18612
Hours
Monday - Friday 8:00 AM - 4:00 PM (document recording ends at 3:45 PM)2

Richland County Auditor (real estate appraisal and valuation)

Address
50 Park Avenue East, Mansfield, OH 44902-18613
Hours
Monday - Friday 8am - 4pm3

Richland County Treasurer

Address
50 Park Avenue East, Mansfield, OH 44902-18614
Hours
Monday - Friday 8am - 4pm4

Richland County Clerk of Courts (Legal Division: Common Pleas civil, criminal, domestic; Court of Appeals)

Address
50 Park Avenue East, Mansfield, OH 44902-1861 (Richland County Courthouse)22
Hours
Monday through Friday, 8:00 a.m. to 4:00 p.m.22

Richland County Clerk of Courts, Legal Division (civil, domestic relations and Court of Appeals filings)

Address
50 Park Avenue East, Mansfield, OH 44902-186122
Hours
Monday through Friday, 8:00 a.m. to 4:00 p.m.22

Richland County Probate Court (Court of Common Pleas, Probate Division)

Address
50 Park Ave. East, Second Floor, Mansfield, OH 44902-18616
Hours
Monday - Friday 8:00 AM - 4:00 PM (except certain holidays); 3:45 PM cut-off to accept filings6

Richland County Domestic Relations Court (Court of Common Pleas, Domestic Relations Division)

Address
50 Park Ave. East, Third Floor, Mansfield, OH 44902-18618
Hours
Monday - Friday 8:00 AM - 4:00 PM8

Richland County Sheriff's Office, Records Section

Address
Records Section 1st Floor, 597 Park Ave. East, Mansfield, OH 4490516
Phone
419-774-5881 ext. 116
Hours
Background checks Monday - Friday 8:00 am to 3:30 pm16

Richland Public Health, Vital Statistics

Address
555 Lexington Avenue, Mansfield, OH 4490710
Hours
Monday - Thursday 8 am - 4:30 pm; Friday 8 am - 4 pm10

Richland County Auditor - County Map (Beacon)

Address
50 Park Avenue East, Mansfield, OH 44902-18613

Records that are not online: public records requests

Where to send it
Clerk of Courts Records Manager, Legal Division, 419.774.5549; Auto Title Division, 77 N. Mulberry Street, 419.774.551122

How to write a public records request

Questions people ask

How do I get a copy of a deed in Richland County?

The Richland County Recorder keeps deed records. To order copies: Search through the Recorder's CountyFusion portal or contact the Recorder's office at the courthouse, 50 Park Ave. East, Mansfield (419-774-5602).2

How much is a birth certificate in Richland County?

$25 per copy.10

Where do I get a divorce decree in Richland County?

Divorce records are kept by the Clerk of Courts.10

How much does a marriage license cost in Richland County?

$60.00, non-refundable.17

How do I look up who owns a property in Richland County?

Use the property search of the Richland County Auditor (real estate appraisal and valuation): beacon.schneidercorp.com/Application.aspx3

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Richland County office. How to tell an official record source from a paid look-alike.

Other counties in Ohio with a full guide: Allen County, Ashland County, Ashtabula County, Athens County, Belmont County, Butler County, Clark County, Clermont County, Columbiana County, Cuyahoga County, Darke County, Delaware County, Erie County, Fairfield County, Franklin County, Greene County, Hamilton County, Hancock County, Huron County, Jefferson County, Knox County, Lake County, Lawrence County, Licking County, Lorain County, Lucas County, Mahoning County, Marion County, Medina County, Miami County, Montgomery County, Muskingum County, Pickaway County, Portage County, Ross County, Sandusky County, Scioto County, Seneca County, Stark County, Summit County, Trumbull County, Tuscarawas County, Union County, Warren County, Washington County, Wayne County, Wood County. Every county in the state: Ohio county list. Looking for another Richland County? Richland County, South Carolina.

Sources

Every fact above links to the official page it comes from; all 23 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. RecorderRichland County, Ohio
  3. AuditorRichland County, Ohio
  4. TreasurerRichland County, Ohio
  5. Clerk of CourtsRichland County Common Pleas Court
  6. Probate CourtRichland County Probate Court
  7. Clerk of CourtsRichland County Common Pleas Court
  8. Domestic Relations CourtRichland County Domestic Relations Court
  9. Richland County Ohio - HomeRichland County, Ohio
  10. Vital StatisticsRichland Public Health
  11. Richland Public Health (county department page)Richland County, Ohio
  12. Ohio Revised Code 1329.01 – Trade name registrationOhio Legislative Service Commission (codes.ohio.gov)
  13. Richland County Recorder - CountyFusionKofile (linked by Richland County Recorder)
  14. Auditor - Board of RevisionRichland County Auditor
  15. Frequently Asked QuestionsRichland County Clerk of Courts
  16. Sheriff - Background ChecksRichland County Sheriff's Office
  17. Probate Court - Marriage LicenseRichland County Probate Court
  18. Domestic Relations - Court FeesRichland County Domestic Relations Court
  19. Probate Court - EstatesRichland County Probate Court
  20. How Do I…?Richland County, Ohio
  21. Information on Naturalization RecordsRichland County Clerk of Courts
  22. Public Records Request NoticeRichland County Clerk of Courts
  23. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau