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Loudoun County, Virginia public records

In Loudoun County, deeds are recorded by the Clerk of the Circuit Court, Land Records Division; property values come from the Commissioner of the Revenue; court files are split between the Clerk of the Circuit Court and the Loudoun Juvenile and Domestic Relations District Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Historical records
  12. Good to know about Loudoun County records
  13. Office addresses, phones and hours
  14. Records that are not online: public records requests
  15. Questions people ask
  16. Official copies vs look-alike sites
  17. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsClerk of the Circuit Court, Land Records Division4Search deeds2Free search$0.50 per page black & white (8.5x11, 8.5x14), $1 for 11x17; color $2.50 / $53
Property values and ownersCommissioner of the Revenue5Property search6—
Property tax billsTreasurer's Office7Tax bill search7—
Court casesClerk of the Circuit Court, Civil Division8
Loudoun Juvenile and Domestic Relations District Court9		Loudoun Circuit Court8
Loudoun General District Court10		—
Marriage recordsClerk of the Circuit Court, Public Services Division11——
Divorce recordsClerk of the Circuit Court, Civil Division8——
Birth certificatesLoudoun County Health Department, Vital Records Services12——
Death certificatesLoudoun County Health Department, Vital Records Services12—$12.00 per certificate or search (county page)12
Probate and willsClerk of the Circuit Court, Probate Division13——
Business names (DBA)Statewide: Assumed/fictitious name certificates are filed with the SCC Clerk (filings before January 1, 2020 were made in the office of the clerk of the circuit court)14——

Deeds and land records

Deeds, mortgages and other land documents for property in Loudoun County are recorded by the Clerk of the Circuit Court, Land Records Division (recorder of deeds).4

Online search
lisweb.loudoun.gov/paxworld2Free search
Cost
Free account; basic index free; document images $0.50 per page plus a $2.00 or 4% convenience fee (whichever is greater) per transaction2
Who runs it
Document Technology Systems, Ltd. (DTS), credited on the Clerk's land records portal15
Copy fee
$0.50 per page black & white (8.5x11, 8.5x14), $1 for 11x17; color $2.50 / $53
Certified copy fee
Additional $2 per document for certification3
How to order
Download through the Remote Access Service, or e-mail Historic Records & Deed Research (need reference number and page count), pick up at 18 East Market Street, or mail a request with check payable to "Clerk of Circuit Court", Attn: Historic Records, P.O. Box 550, Leesburg, VA 20178; staff cannot do research3
Electronic recording
E-recording accepted through CSC/Ingeo, eRecording Partners Network, Indecomm and Simplifile4
Recording fees
State schedule: Virginia circuit court deed fee schedule and Deed Calculator (Virginia Judicial System)4

How deeds work in Virginia

Property values, owners and tax bills

The Commissioner of the Revenue (real estate assessment and other local taxes) sets property values5; the Treasurer's Office (bills and collects taxes) bills and collects the tax7.

Property search
loudounvapa.tylerhost.net (Loudoun County Real Estate Information Site, iasWorld Public Access; county link loudoun.gov/parceldatabase)6
Tax bill search
Treasurer online payments: loudounportal.com/taxes (Pay Taxes)7
Parcel map (GIS)
loudoun.gov/weblogis (county GIS) and GeoHub geohub-loudoungis.opendata.arcgis.com16
Appealing a value
Real estate assessment appeal: online review form at interwapp22.loudoun.gov/… (Commissioner of the Revenue)5

How property tax works in Virginia

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Loudoun Circuit Court (20th Judicial Circuit)All felonies; civil claims (concurrent with General District Court $4,500-$25,000, exclusive above $25,000 as stated by the county); divorce, wills and estates, real property17Clerk of the Circuit Court, Civil Division (Loudoun Circuit Court, 20th Judicial Circuit)vacourts.gov/caseinfo/home Virginia Online Case Information System (statewide)8
Loudoun General District CourtMisdemeanors, felony preliminary hearings, civil claims up to $25,000, traffic10—courts.state.va.us/… Traffic and Civil/Criminal at 2 Church St. NE, Leesburg, VA 20176, 703-777-031210
Loudoun Juvenile and Domestic Relations District CourtJuvenile offenses and family cases (child support, custody, abuse/neglect, foster care, spouse abuse); all juvenile cases confidential9Loudoun Juvenile and Domestic Relations District Court (state court; juvenile and family cases)—
Fees: divorce filing
Divorce filing fee $86; $12 sheriff service fee for an in-state defendant; name-change order recording $26 for up to ten pages18

Criminal records and background checks

Court records
Criminal case files and copy requests: Circuit Court Clerk Criminal Division19

How Virginia courts keep their files

Marriage records

Kept by the Clerk of the Circuit Court, Public Services Division (marriage licenses, notary oaths, fictitious-name cancellations, DD-214 registration).11

Marriage license
$30 marriage license; both applicants appear with government photo ID; valid 60 days; no Loudoun residency required20
Copies
Certified copy $2.50 each (online copy request system, mail form, or in person); exemplified copy $520
State
VDH-issued marriage certificates (1936-present) also available at the Health Department Vital Records office12

Virginia marriage records, statewide

Divorce records

Kept by the Clerk of the Circuit Court, Civil Division (Loudoun Circuit Court, 20th Judicial Circuit), whose cases include “divorce”.8

Which court
Divorce case files/decrees: Clerk of the Circuit Court, Civil Division; copies $0.50 per page + $2 certification12
State
VDH divorce certificates 1918-present via the local Vital Records office12

Virginia divorce records: decree or state record

Birth certificates

Kept by the Loudoun County Health Department, Vital Records Services (Virginia Department of Health records).12

Years
Virginia births June 1912-present12
Who may order
Registrant or immediate family with valid ID; births public after 100 years12
Historic
Clerk holds historic Birth and Death Records indexes online21

Ordering a Virginia birth certificate

Death certificates

Kept by the Loudoun County Health Department, Vital Records Services (Virginia Department of Health records).12

Years
Virginia deaths June 1912-present12
Fee
$12.00 per certificate or search (county page)12

Ordering a Virginia death certificate

Probate records and wills

Kept by the Clerk of the Circuit Court, Probate Division.13

What it covers
Clerk probates wills and qualifies executors, administrators, trustees, guardians and conservators13
Appointment
Probate by appointment only22
Fees
Qualification fees by statute: $20 (estate up to $50,000), $25 (up to $100,000), $30 (over $100,000)23

Finding a will or probate case in Virginia

Business names (DBA)

Where Virginia keeps it: Assumed/fictitious name certificates are filed with the SCC Clerk (filings before January 1, 2020 were made in the office of the clerk of the circuit court).14

Local
Clerk Public Services Division handles assumed/fictitious name cancellation filings11

Historical records

Kept by the Clerk of the Circuit Court, Land Records Division (recorder of deeds).4

What it covers
Historic Records and Deed Research Division holds court records from 175724
Indexes
Online PDF indexes: base born, birth and death, black history, business licenses, chancery, criminal, deeds, judgments, marriage, military, miscellaneous, guardian papers, wills, road cases21
Research
Staff do not do genealogy searches; reading room Monday-Friday 8-4; copies 50 cents per page; Thomas Balch Library recommended25

Good to know about Loudoun County records

  • Loudoun is one of the few Virginia counties whose court records were never destroyed by fire, war or environmental factors; records run from the county's formation in 1757.24
  • The Circuit Court Clerk is recorder of deeds, probate judge, marriage license issuer and court administrator in one office.22
  • Cameras and phones are barred from the Courts Complex (attorneys excepted).26
  • Loudoun Circuit Court is "not a forms court": divorce complaints must be drafted.18

Office addresses, phones and hours

Clerk of the Circuit Court, Land Records Division (recorder of deeds)

Address
18 E. Market Street, Leesburg, VA 2017622
Mail
Clerk of the Circuit Court, P.O. Box 550, Leesburg, VA 2017822
Phone
703-777-0270 (Clerk of the Circuit Court)22
Hours
Recording hours 8:00 a.m.-4:00 p.m. Monday-Friday except legal holidays26

Clerk of the Circuit Court, Civil Division (Loudoun Circuit Court, 20th Judicial Circuit)

Address
18 E Market Street, Leesburg, VA 201768
Mail
Clerk of the Circuit Court, Attention: Civil Division, P.O. Box 550, Leesburg, VA 201788
Hours
Monday-Friday, 8 a.m.-4 p.m.8

Clerk of the Circuit Court, Criminal Division

Address
18 E Market Street, Leesburg, VA 2017619
Mail
Clerk of the Circuit Court, Attention: Criminal Division, P.O. Box 550, Leesburg, VA 2017819
Hours
Monday-Friday, 8 a.m.-4 p.m.19

Clerk of the Circuit Court, Probate Division

Address
18 E Market Street, Leesburg, VA 2017613
Mail
Clerk of the Circuit Court, Attention: Probate Division, P.O. Box 550, Leesburg, VA 2017813
Hours
Monday-Friday, 8 a.m.-4 p.m., by appointment only13

Clerk of the Circuit Court, Public Services Division (marriage licenses, notary oaths, fictitious-name cancellations, DD-214 registration)

Address
18 E Market Street, Leesburg, VA 2017611
Mail
Clerk of the Circuit Court, Attention: Public Services, P.O. Box 550, Leesburg, VA 2017811
Hours
Monday-Friday, 8 a.m.-4 p.m.11

Commissioner of the Revenue (real estate assessment and other local taxes)

Address
Government Center, 1 Harrison St. SE, First Floor, Leesburg, VA 20175; Sterling office 46000 Center Oak Plaza, Sterling, VA 201665
Mail
P.O. Box 8000, Leesburg, VA 20177-98045
Hours
Monday-Friday, 8:30 a.m.-5 p.m.5

Treasurer's Office (bills and collects taxes)

Address
Government Center, 1 Harrison St. SE, First Floor, Leesburg, VA 20175; Sterling office 46000 Center Oak Plaza7
Mail
P.O. Box 347, Leesburg, VA 201787
Hours
Monday-Friday, 8:30 a.m.-5 p.m.7

Loudoun Juvenile and Domestic Relations District Court (state court; juvenile and family cases)

Address
18 East Market Street, Leesburg, VA 20178 (ZIP as printed)9
Phone
703-777-0300; fax 703-771-50399
Hours
Monday-Friday 8:00 a.m.-4:00 p.m.9

Loudoun County Health Department, Vital Records Services (Virginia Department of Health records)

Address
Loudoun County Government Center, 1 Harrison Street SE, 2nd Floor, Leesburg, VA 2017512
Mail
P.O. Box 7000, Leesburg, VA 20177-700027
Hours
Monday-Friday, 8:30 a.m.-4:00 p.m.12

Office of Mapping and Geographic Information

Address
1 Harrison Street SE, Leesburg, VA 2017516
Mail
P.O. Box 7000, Leesburg, VA 20177-700016
Hours
Monday-Friday, 8:30 a.m.-5:00 p.m.16

Loudoun County Office of Elections

Address
750 Miller Drive SE, Suite 150, Leesburg, VA 2017528

Records that are not online: public records requests

Request page
loudoun.gov/… (online portal loudouncountyva.govqa.us/…; Sheriff uses a separate portal loudouncountyvaso.govqa.us/…)29
Where to send it
Office of the County Administrator/FOIA Officer, 1 Harrison St., S.E., P.O. Box 7000, Leesburg, VA 20175-7000; [email protected]29
Fees
B&W copy $0.08/page, color $0.15/page, large plats $5.00/page, DVD $1.00, flash drive $4.00; deposit may be required over $20030

How to write a public records request

Questions people ask

How do I get a copy of a deed in Loudoun County?

The Clerk of the Circuit Court, Land Records Division (recorder of deeds) keeps deed records. To order copies: Download through the Remote Access Service, or e-mail Historic Records & Deed Research (need reference number and page count), pick up at 18 East Market Street, or mail a request with check payable to "Clerk of Circuit Court", Attn: Historic Records, P.O. Box 550, Leesburg, VA 20178; staff cannot do research. Plain copies: $0.50 per page black & white (8.5x11, 8.5x14), $1 for 11x17; color $2.50 / $5. Certified copies: Additional $2 per document for certification.43

Can I search Loudoun County land records online for free?

Yes. Free account; basic index free; document images $0.50 per page plus a $2.00 or 4% convenience fee (whichever is greater) per transaction. The official search: lisweb.loudoun.gov/paxworld2

How do I look up who owns a property in Loudoun County?

Use the property search of the Commissioner of the Revenue (real estate assessment and other local taxes): loudounvapa.tylerhost.net6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Loudoun County office. How to tell an official record source from a paid look-alike.

Other counties and independent cities in Virginia with a full guide: Albemarle County, Alexandria City, Arlington County, Chesapeake City, Chesterfield County, Fairfax County, Hampton City, Newport News City, Norfolk City, Prince William County, Richmond City, Spotsylvania County, Stafford County, Virginia Beach City. Every county and independent city in the state: Virginia county and independent city list.

Sources

Every fact above links to the official page it comes from; all 31 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Land Records Remote Access for Occasional UsersLoudoun County Clerk of the Circuit Courtarchived copy
  3. Copy InformationLoudoun County Clerk of the Circuit Courtarchived copy
  4. Land RecordsLoudoun County Clerk of the Circuit Courtarchived copy
  5. Commissioner of the RevenueLoudoun Countyarchived copy
  6. Loudoun County - Property Address Searchloudounvapa.tylerhost.net
  7. Treasurer's OfficeLoudoun Countyarchived copy
  8. Civil DivisionLoudoun County Clerk of the Circuit Courtarchived copy
  9. Juvenile & Domestic Relations District CourtLoudoun Countyarchived copy
  10. General District CourtLoudoun Countyarchived copy
  11. Public Services DivisionLoudoun County Clerk of the Circuit Courtarchived copy
  12. Vital Records ServicesLoudoun County Health Departmentarchived copy
  13. ProbateLoudoun County Clerk of the Circuit Courtarchived copy
  14. Code of Virginia § 59.1-74. Recordation of certificate and registration of namesVirginia General Assembly (Legislative Information System)
  15. (DTS)Public Access land records portalLoudoun County Clerk of the Circuit Court
  16. Mapping & Geographic InformationLoudoun Countyarchived copy
  17. Circuit CourtLoudoun Countyarchived copy
  18. Divorce InformationLoudoun County Clerk of the Circuit Courtarchived copy
  19. Criminal DivisionLoudoun County Clerk of the Circuit Courtarchived copy
  20. Marriage LicensesLoudoun County Clerk of the Circuit Courtarchived copy
  21. Historic Records IndexesLoudoun County Clerk of the Circuit Courtarchived copy
  22. Clerk of the Circuit CourtLoudoun Countyarchived copy
  23. Code of Virginia § 17.1-275. Fees collected by clerks of circuit courts; generallyVirginia General Assembly (Legislative Information System)
  24. Historic Records & Deed ResearchLoudoun County Clerk of the Circuit Courtarchived copy
  25. Loudoun Circuit Court: Genealogy ResearchVirginia Judicial System (content provided by Loudoun Circuit Court)
  26. Loudoun Circuit CourtVirginia Judicial System (Supreme Court of Virginia OES)
  27. Health DepartmentLoudoun Countyarchived copy
  28. Elections & Voter RegistrationLoudoun Countyarchived copy
  29. Submit a Request for Public RecordsLoudoun Countyarchived copy
  30. Costs for Records RequestsLoudoun Countyarchived copy
  31. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau