Not a government site. We do not sell records or host personal data. About us

County Records Guide
Menu

Yamhill County, Oregon public records

In Yamhill County, deeds are recorded by the Yamhill County Clerk, Records & Elections; property values come from the Yamhill County Assessor / Tax Collector; court files are kept by the Yamhill County Circuit Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Historical records
  11. Good to know about Yamhill County records
  12. Office addresses, phones and hours
  13. Records that are not online: public records requests
  14. Questions people ask
  15. Official copies vs look-alike sites
  16. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsYamhill County Clerk, Records & Elections4Search deeds2Staff-made copies $4.00 for the first page and $.25 each additional page; self-made copies in the lobby $.25 per page3
Property values and ownersYamhill County Assessor / Tax Collector4Property search5—
Property tax billsYamhill County Assessor / Tax Collector5Tax bill search5—
Court casesYamhill County Circuit Court6Yamhill County Circuit Court7—
Marriage recordsYamhill County Clerk, Records & Elections4—Certified copy fee: Certified copies $7.75 each; non-certified $4.00 each8
Divorce recordsYamhill County Circuit Court6——
Birth certificatesYamhill County Public Health - Vital Records10—$25 per copy9
Death certificatesYamhill County Public Health - Vital Records10—$25 per copy9
Probate and willsYamhill County Circuit Court6——
Business names (DBA)Yamhill County Clerk, Records & Elections4——

Deeds and land records

Deeds, mortgages and other land documents for property in Yamhill County are recorded by the Yamhill County Clerk, Records & Elections (Records Division).4

About this search
Yamhill County Digital Research Room2
Who runs it
Helion Software (county-hosted Digital Research Room)11
Copy fee
Staff-made copies $4.00 for the first page and $.25 each additional page; self-made copies in the lobby $.25 per page3
Certified copy fee
$3.75 in addition to the staff-made copy charge3
Recording fees
Effective July 1, 2026: deed & mortgage $92.00 total; liens $77.00; death certificate (2 pg) $82.00; plat maps $132.00; additional $5 per page/title/name etc.; non-standard document fee $20.003
How to order
Request copies by phone 503-434-7518, by email [email protected], or in person3
Property alert
Free Property Recording Alert Service (PRAS): email alerts when documents are recorded under up to 10 monitored names12

How deeds work in Oregon

Property values, owners and tax bills

The Yamhill County Assessor / Tax Collector (Assessment & Taxation) sets property values4; the Yamhill County Assessor / Tax Collector (tax collection) bills and collects the tax5.

Property search
ascendweb.co.yamhill.or.us/AcsendWeb (Search Accounts and View Payment Information)5
Tax bill search
ascendweb.co.yamhill.or.us/AcsendWeb (Pay Property Taxes and view account information); phone payments 877-273-48785
Parcel map (GIS)
Yamhill County GIS Hub yamhillcountymaps.com (maps and downloadable GIS data, terms of use); ArcGIS web map linked from the Clerk page13
Appealing a value
Request for Review with the Assessor through December 16; Property Valuation Appeals Board petition filed with the County Clerk after tax bills arrive through December 31 (no fee); then Oregon Tax Court Magistrate Division ($281 filing fee)14
Data fees
Assessor information requests: general account info $25 for 1-15 accounts; sales data file 3 years $75, all years $100; real estate data file $7515

How property tax works in Oregon

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Yamhill County Circuit Court (Oregon Judicial Department, 25th Judicial District, four elected judges)All criminal and civil (including divorce) records6Yamhill County Circuit Court (Oregon Judicial Department, 25th Judicial District)webportal.courts.oregon.gov/portal OJD Records and Calendar Search (free basic case information); OJCIN OnLine paid subscription7Free search, fee for copies

Criminal records and background checks

Where
Criminal records are through the Circuit/State Court6
Sheriff reports
Sheriff's Office reports via NextRequest portal yamhillcountysheriff-or.nextrequest.com; $20 per person and/or incident for non-victims (up to 30 minutes and 20 pages)17

How Oregon courts keep their files

Marriage records

Kept by the Yamhill County Clerk, Records & Elections (Records Division).4

Marriage license
$50 (cash, cashier's check or money order); 3-day waiting period waiver $25; both parties appear with photo ID; online application then appointment8
Certified copy fee
Certified copies $7.75 each; non-certified $4.00 each8
How to order
Mail the Request for Certified Copies form and payment to Yamhill County Clerk's Office, 414 NE Evans Street, McMinnville, OR 97128; certified copies cannot be emailed or faxed8

Oregon marriage records, statewide

Divorce records

Divorce records are held by the Yamhill County Circuit Court (503-434-7530)6

Oregon divorce records: decree or state record

Birth certificates

Kept by the Yamhill County Public Health - Vital Records.10

Fee
$25 per copy9
Window
County holds birth and death records only for 6 months after the event; after that order from Oregon Health Authority Center for Health Statistics (971-673-1190)9
Eligibility
Parent, grandparents, siblings, legal guardian, legal representative, authorized representative or government agency (ORS 432.380); photo ID and proof of relationship9

Ordering an Oregon birth certificate

Death certificates

Kept by the Yamhill County Public Health - Vital Records.10

Fee
$25 per copy9
Eligibility
Spouse or registered domestic partner, adult child, parent, sibling, grandparent, grandchild, next of kin, legal guardian, authorized representative, government agency, funeral home9

Probate records and wills

Yamhill County Circuit Court handles probate (court probate page: courts.oregon.gov/…)18

Finding a will or probate case in Oregon

Historical records

Deeds
Property ownership traceable to the early 1850s in Records Division records3
State archives
Oregon State Archives Historical Records Inventory for Yamhill County: sos.oregon.gov/… (linked from the Oregon Blue Book county page)19
Military
County Clerk maintains and records DD-214 military discharge records2

Good to know about Yamhill County records

  • One of Oregon's original four districts, created in 1843 (established July 5, 1843); current boundaries set in 186019
  • Land records trace ownership back to the early 1850s3
  • New recording fees effective July 1, 2026: a standard deed or mortgage costs $92.003
  • County vital records office only issues birth and death certificates for 6 months after the event9
  • Clerk interprets ORS 106.150 to require all ceremony participants and two witnesses physically present (no video or phone weddings)8
  • Clerk office does not provide court services; court records are at the Circuit Court2

Office addresses, phones and hours

Yamhill County Clerk, Records & Elections (Records Division)

Address
414 NE Evans Street, McMinnville, OR 971282
Phone
503-434-7518 (McMinnville); 503-554-7850 (Newberg/Dundee); fax 503-434-75202
Hours
Office 8:00AM to 5:00PM; open to the public 8:30AM to 4:30PM; closed daily for lunch 12:00-1:00 p.m. (hours subject to change during elections)2

Yamhill County Assessor / Tax Collector (Assessment & Taxation)

Address
400 NE Baker St, Suite 201, 2nd Floor, McMinnville, OR 971285
Mail
535 NE 5th St, McMinnville, OR 971285
Phone
503-434-7521; Portland, Newberg, Yamhill 503-554-7848; telephone payment 877-273-48785
Hours
8:30 am to 4:00 pm, closed 12:00-1:00 pm (temporary hours Oct 19-Nov 16: 8:30 a.m. to 4:30 p.m., open through lunch)5

Yamhill County Assessor / Tax Collector (tax collection)

Address
400 NE Baker St, Suite 201, 2nd Floor, McMinnville, OR 971285
Mail
535 NE 5th Street, McMinnville, OR 971285
Phone
503-434-7521; telephone payment 877-273-48785

Yamhill County Circuit Court (Oregon Judicial Department, 25th Judicial District)

Address
Yamhill County Courthouse, 535 NE 5th Street, McMinnville, Oregon 9712816
Hours
Court office Monday thru Friday 8am - 12pm and 1pm - 4pm (excluding holidays); courthouse 8:00am - 5:00pm16

Yamhill County Circuit Court (civil and divorce records)

Address
535 NE 5th Street, McMinnville, Oregon 9712816

Yamhill County Public Health - Vital Records

Address
Public Health reception desk, 310 NE Kirby Street, McMinnville, OR 971289
Phone
503-434-7525; fax 503-472-97319
Hours
Monday - Friday 8:00am - 5:00pm, closed 12:00pm - 1:00pm9

Yamhill County Sheriff's Office - Support Services / Records Unit

Address
535 NE 5th Street, Room 143, McMinnville, OR 9712817
Hours
Walk-in Tuesdays and Thursdays 8:30 am to 5:30 pm; phone Monday-Friday 8 am to 4 pm17

Yamhill County Clerk (chief election official)

Address
414 NE Evans Street, McMinnville, OR 971282

Yamhill County GIS

Address
400 NE Baker Street, 2nd Floor, McMinnville, OR 9712813

Records that are not online: public records requests

Where to send it
Request from the specific department holding the record20

How to write a public records request

Questions people ask

How do I get a copy of a deed in Yamhill County?

The Yamhill County Clerk, Records & Elections (Records Division) keeps deed records. To order copies: Request copies by phone 503-434-7518, by email [email protected], or in person. Plain copies: Staff-made copies $4.00 for the first page and $.25 each additional page; self-made copies in the lobby $.25 per page. Certified copies: $3.75 in addition to the staff-made copy charge.43

How much is a birth certificate in Yamhill County?

$25 per copy.9

Where do I get a divorce decree in Yamhill County?

Divorce records are held by the Yamhill County Circuit Court (503-434-7530).6

How do I look up who owns a property in Yamhill County?

Use the property search of the Yamhill County Assessor / Tax Collector (Assessment & Taxation): ascendweb.co.yamhill.or.us/AcsendWeb5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Yamhill County office. How to tell an official record source from a paid look-alike.

Other counties in Oregon with a full guide: Benton County, Clackamas County, Deschutes County, Douglas County, Jackson County, Josephine County, Lane County, Linn County, Marion County, Multnomah County, Polk County, Umatilla County, Washington County. Every county in the state: Oregon county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Clerk, Records & ElectionsYamhill County Clerkchecked November 4, 2026
  3. RecordingYamhill County Clerkchecked November 4, 2026
  4. Yamhill County homeYamhill County, Oregonchecked November 4, 2026
  5. Assessor / Tax CollectorYamhill County Assessment & Taxationchecked November 4, 2026
  6. Clerk's Office RecordsYamhill County Clerkchecked November 4, 2026
  7. OJD Records and Calendar SearchOregon Judicial Departmentchecked November 7, 2026
  8. Marriage LicenseYamhill County Clerkchecked November 4, 2026
  9. Birth & Death CertificatesYamhill County Public Healthchecked November 4, 2026
  10. DepartmentsYamhill County, Oregonchecked November 4, 2026
  11. Yamhill County Digital Research Room disclaimer pageYamhill County Clerk (county-hosted, Helion Software)checked November 7, 2026
  12. Property Recording Alert Service (PRAS)Yamhill County Clerkchecked November 4, 2026
  13. Geographic Info SystemsYamhill County GISchecked November 4, 2026
  14. Property Valuation & Appeals ProcessYamhill County Assessment & Taxationchecked November 4, 2026
  15. Fee Schedule (Assessor)Yamhill County Assessment & Taxationchecked November 4, 2026
  16. Yamhill County Circuit CourtOregon Judicial Departmentchecked November 7, 2026
  17. Record Requests (Sheriff)Yamhill County Sheriff's Officechecked November 4, 2026
  18. Yamhill County Circuit Court - ProbateOregon Judicial Departmentchecked November 7, 2026
  19. Oregon Blue Book - Yamhill CountyOregon Secretary of Statechecked November 7, 2026
  20. Public Records RequestsYamhill County Board of Commissionerschecked November 4, 2026
  21. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026