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Polk County, Oregon public records

In Polk County, deeds are recorded by the Polk County Clerk - Recording; property values come from the Polk County Assessor; court files are kept by the Polk County Circuit Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Birth certificates
  7. Death certificates
  8. Voter records
  9. Historical records
  10. Good to know about Polk County records
  11. Office addresses, phones and hours
  12. Records that are not online: public records requests
  13. Questions people ask
  14. Official copies vs look-alike sites
  15. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsPolk County Clerk - Recording4Search deeds2$4.00 first page, $.25 after (copy fee increase announced on Recording Fees page)3
Property values and ownersPolk County Assessor4Property search2—
Property tax billsPolk County Tax & Finance Office4Tax bill search5—
Court casesPolk County Circuit Court6Polk County Circuit Court7—
Marriage recordsPolk County Clerk's Office4——
Divorce recordsPolk County Circuit Court6——
Birth certificatesPolk County Public Health - Vital Records4—$25 per certified copy8
Death certificatesPolk County Public Health - Vital Records4—$25 per certified copy (within 6 months of death)8
Probate and willsPolk County Circuit Court6——
Business names (DBA)Statewide: Assumed business names (DBAs) are registered with the Oregon Secretary of State, Corporation Division (not with counties)9——

Deeds and land records

Deeds, mortgages and other land documents for property in Polk County are recorded by the Polk County Clerk - Recording.4

About this search
Clerk Digital Research Room: Land Records Search, indexed 1984-present; Historical Deed Search 1840-1984 of scanned non-indexed books2
Years online
Indexed 1984-present; scanned historical books 1840-198410
Copy fee
$4.00 first page, $.25 after (copy fee increase announced on Recording Fees page)3
Certified copy fee
$.25 per page + $3.75 search fee + $3.75 to certify (per the body of the Recording Fees page; see copyFee note)3
Recording fee
$102.00 first page + $5.00 each additional page for most documents; a $10.00 per-document increase began 07/01/20263
How to order
Over the counter, or by mail with the recording number, return name/address and a check payable to Polk County Clerk, to Polk County Courthouse, Attn: County Clerk, 850 Main St., Dallas, OR 973383
Fraud alerts
Property Recording Alert System (PRAS)4
DD-214
Military discharge recording free3

How deeds work in Oregon

Property values, owners and tax bills

The Polk County Assessor sets property values4; the Polk County Tax & Finance Office (Tax Collector) bills and collects the tax4.

Property search
PolkMap web map and the 'Download GIS and Assessment & Taxation Data' hub (polkdatadownload-polkor.hub.arcgis.com)2
Tax bill search
apps2.co.polk.or.us/PSO (Lookup My Account / pay online)5
Payment fees
Card 2.49% (minimum $2.50); e-check $2.005
Due dates
Due November 15/17 (3% discount if paid in full, 2% on 2/3); or trimesters November 17, February 17, May 15 (2025-26 dates)11
Parcel map (GIS)
PolkMap (maps.co.polk.or.us/polkmap); legacy PCMAPS 5; GIS data hub12
Appealing a value
Property Value Appeals Board (PVAB): file from the day after tax statements are mailed until December 31; forms from the County Clerk11
Copy fees
Assessor copies $.25/page; maps $1 (B&W) / $2 (color) per page (2025-26 fee schedule)13

How property tax works in Oregon

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Polk County Circuit Court (Oregon Judicial Department)Felony, misdemeanor, civil, divorce/family, probatePolk County Circuit Court (Oregon Judicial Department; state court)webportal.courts.oregon.gov/portal OJD Records and Calendar Search (free basic case information)7Free search

Criminal records and background checks

Sheriff
Sheriff reports $15 for first 15 pages + $1/page; records check $15 per name or address; statewide criminal history via Oregon State Police14
Report fees
$15 first 15 pages, $1 per page after; photos $25 (CD)14

How Oregon courts keep their files

Marriage records

Kept by the Polk County Clerk's Office (elections, recording, marriage licenses, PVAB).4

Marriage license
$60 license; online application first, both appear in person; 3-day wait ($25 waiver); valid 60 days15
Certified copy
$7.75 first certified copy, $4.00 each additional; in person or by mail16

Oregon marriage records, statewide

Birth certificates

Kept by the Polk County Public Health - Vital Records.4

Window
County issues birth/death certificates only for events in Polk County within 6 months; afterwards order from Oregon Center for Health Statistics, 971-673-11908
Fee
$25 per certified copy8
Eligibility
Oregon is a closed record state; eligibility verification required8

Ordering an Oregon birth certificate

Death certificates

Kept by the Polk County Public Health - Vital Records.4

Fee
$25 per certified copy (within 6 months of death)8
State after6months
Center for Health Statistics, P.O. Box 14050, Portland, OR 97293-00508

Voter records

Kept by the Polk County Clerk - Elections.4

Request
Voter Records Request form; voter lists $25 set-up per list plus $0.025 per 100 voter records17

Historical records

Board of Commissioners Journal Archives, Election Archives and Donation Land Claims online18

Good to know about Polk County records

  • Online deed images became paid on September 1, 2026, citing deed fraud; previously free19
  • Scanned historical deed books go back to 184010
  • Assessor maintains more than 36,000 property tax accounts20
  • County birth/death certificates only within 6 months of the event8

Office addresses, phones and hours

Polk County Clerk - Recording

Address
Polk County Courthouse, 850 Main Street, Dallas, OR 9733821
Mail
Polk County Courthouse, Attn: County Clerk, 850 Main Street, Dallas, OR 97338 (checks payable to Polk County Clerk)21
Phone
(503) 623-9217 (County Clerk's Office)22
Hours
Recording hours 8 am to noon and 1 pm to 4:30 pm21

Polk County Clerk's Office (elections, recording, marriage licenses, PVAB)

Address
Polk County Courthouse, 850 Main Street, Dallas, OR 9733821
Phone
(503) 623-9217; fax (503) 623-071722
Hours
Monday-Friday 8:00 a.m.-12:00 p.m. and 1:00-5:00 p.m.; 4:30 p.m. cut-off for marriage licenses, domestic partnerships, certified copies and recording22

Polk County Clerk - Elections

Address
Polk County Courthouse, 850 Main Street, Dallas, OR 9733821

Polk County Assessor

Address
850 Main Street, Dallas, OR 9733820
Phone
503-623-8391; fax 503-831-301520
Hours
Monday through Friday, 8 am to 5 pm20

Polk County Tax & Finance Office (Tax Collector)

Address
850 Main Street, Dallas, OR 9733824
Phone
503-623-9264; fax 503-623-072124
Hours
Monday through Friday (excluding holidays) 8 am - 5 pm, closed noon - 1 pm24

Polk County Public Health - Vital Records

Address
182 SW Academy Street, Suite 302, Dallas, OR 973388

Polk County Sheriff's Office - Records Division

Hours
Monday through Friday between 8 am and 5 pm25

Polk County GIS

Polk County Circuit Court (Oregon Judicial Department; state court)

Address
Polk County Courthouse, 850 Main Street, Dallas, Oregon 9733826
Mail
Polk County Circuit Court, Room 301, 850 Main Street, Dallas, OR 9733826
Hours
Mon - Fri 8am - 12pm and 1pm - 5pm; closed court holidays and weekends; offices close at 4pm on the last Thursday of each month26

Records that are not online: public records requests

Request page
polkcountyor.gov/… (Public Records Management and Disclosure Policy)27
Where to send it
503-623-817327

How to write a public records request

Questions people ask

How do I get a copy of a deed in Polk County?

The Polk County Clerk - Recording keeps deed records. To order copies: Over the counter, or by mail with the recording number, return name/address and a check payable to Polk County Clerk, to Polk County Courthouse, Attn: County Clerk, 850 Main St., Dallas, OR 97338. Plain copies: $4.00 first page, $.25 after (copy fee increase announced on Recording Fees page). Certified copies: $.25 per page + $3.75 search fee + $3.75 to certify (per the body of the Recording Fees page; see copyFee note).43

How much is a birth certificate in Polk County?

$25 per certified copy.8

How do I look up who owns a property in Polk County?

Use the property search of the Polk County Assessor: polkdatadownload-polkor.hub.arcgis.com2

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Polk County office. How to tell an official record source from a paid look-alike.

Other counties in Oregon with a full guide: Benton County, Clackamas County, Deschutes County, Douglas County, Jackson County, Josephine County, Lane County, Linn County, Marion County, Multnomah County, Umatilla County, Washington County, Yamhill County. Every county in the state: Oregon county list. Looking for another Polk County? Polk County, Florida; Polk County, Iowa; Polk County, Texas.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Search ToolsPolk County, Oregonchecked November 7, 2026
  3. Recording FeesPolk County, Oregonchecked November 7, 2026
  4. DepartmentsPolk County, Oregonchecked November 7, 2026
  5. Paying Taxes OnlinePolk County, Oregonchecked November 7, 2026
  6. Find a CourtOregon Judicial Departmentchecked November 7, 2026
  7. Records and Calendar SearchOregon Judicial Departmentchecked November 7, 2026
  8. Vital RecordsPolk County, Oregonchecked November 7, 2026
  9. ORS Chapter 648 Assumed Business NamesOregon State Legislaturechecked November 4, 2026
  10. Historical Deed Search (1840-1984)Polk County, Oregonchecked November 7, 2026
  11. Tax PaymentsPolk County, Oregonchecked November 7, 2026
  12. Geographic Information Systems (GIS)Polk County, Oregonchecked November 7, 2026
  13. Assessor Master Fee SchedulePolk County, Oregonchecked November 7, 2026
  14. Reports & Records ChecksPolk County, Oregonchecked November 7, 2026
  15. Marriage LicensesPolk County, Oregonchecked November 7, 2026
  16. Request Certified CopiesPolk County, Oregonchecked November 7, 2026
  17. Voter Records RequestPolk County, Oregonchecked November 7, 2026
  18. Online Search ToolsPolk County, Oregonchecked November 7, 2026
  19. Land Records Search-Clerk Digital Research RoomPolk County, Oregonchecked November 7, 2026
  20. AssessorPolk County, Oregonchecked November 7, 2026
  21. RecordingPolk County, Oregonchecked November 7, 2026
  22. Clerk's OfficePolk County, Oregonchecked November 7, 2026
  23. Assessor's Office ContactsPolk County, Oregonchecked November 7, 2026
  24. Tax & Finance OfficePolk County, Oregonchecked November 7, 2026
  25. Sheriff RecordsPolk County, Oregonchecked November 7, 2026
  26. Polk County Circuit CourtOregon Judicial Departmentchecked November 7, 2026
  27. Public Records Management and Disclosure PolicyPolk County, Oregonchecked November 7, 2026
  28. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026