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Sonoma County, California public records

In Sonoma County, deeds are recorded by the Clerk-Recorder-Assessor Department: County Clerk-Recorder Office; property values come from the Clerk-Recorder-Assessor Department: Assessor; court files are kept by the Superior Court: Civil Clerk's Office, Civil and Family Law Courthouse.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Sonoma County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsClerk-Recorder-Assessor Department: County Clerk-Recorder Office4Search deeds23Fee charged$5.00 per page printed; $4.00 per document online (1964-present) plus $2.00 card convenience fee per transaction; emailed $6.00 per document (1964-present, 10 pages or less) or $6.00 per page (pre-1964)3
Property values and ownersClerk-Recorder-Assessor Department: Assessor's Office5Property search5—
Property tax billsAuditor-Controller-Treasurer-Tax Collector: Tax Collection6Tax bill search7—
Court casesSuperior Court: Civil Clerk's Office, Civil and Family Law Courthouse8Superior Court of California, County of Sonoma9Copies $0.50 per page; certification of a filed document $40.00; certification of a dissolution judgment $15.00; research $15.00 for each search longer than 10 minutes; storage retrieval $5.00 per file10
Marriage recordsClerk-Recorder-Assessor Department: County Clerk Division4—Certified copy fee: $19.00 per copy11
Divorce recordsSuperior Court: Family Law Clerk's Office12——
Birth certificatesClerk-Recorder-Assessor Department: County Clerk Division4—$34.00 per copy; page also says effective 1/1/2027, $32.00 per copy13
Death certificatesClerk-Recorder-Assessor Department: County Clerk Division4—$26.00 per copy14
Probate and willsSuperior Court: Probate Division15Search probate cases9—
Business names (DBA)Clerk-Recorder-Assessor Department: County Clerk Division4Search business names16$55.00 for the first name, includes one certified copy; $9.00 each additional name or partner at the same location17

Deeds and land records

Deeds, mortgages and other land documents for property in Sonoma County are recorded by the Clerk-Recorder-Assessor Department: County Clerk-Recorder Office (Recorder).4

Online search
crarecords.sonomacounty.ca.gov/Web2Fee charged
Cost
Fee3
Years online
Online index: 1964 to present. Pre-1964 is in handwritten volumes at the office, and the county also links an online 1830-1963 Grantor/Grantee index image site2
Copy fee
$5.00 per page printed; $4.00 per document online (1964-present) plus $2.00 card convenience fee per transaction; emailed $6.00 per document (1964-present, 10 pages or less) or $6.00 per page (pre-1964)3
Certified copy fee
$4.00 per document in addition to the copy; certified copies cannot be emailed or downloaded3
How to order
In the office or by mail request; you must give the document number. 1830-1963 documents by mail on the Official Public Record Copies Request form3
Recording fee
$91.00 first page, $3.00 each additional page for a standard document with no transfer tax or exemption; effective 1/1/27 $96.00 and $4.0018
In person card fee
$2.50 convenience fee with a card in person3
Images online restriction
Images of recorded documents are not posted online; only the index is3

How deeds work in California

Property values, owners and tax bills

The Clerk-Recorder-Assessor Department: Assessor's Office sets property values5; the Auditor-Controller-Treasurer-Tax Collector (ACTTC): Tax Collection bills and collects the tax6.

Search limits
By address or parcel number only; owner names not shown19
Parcel map (GIS)
SoCoMap: experience.arcgis.com/…; parcel layer download free at gis-sonomacounty.hub.arcgis.com/pages/data5
Appealing a value
Clerk of the Assessment Appeals Board, 575 Administration Drive, Room 100 A; [email protected]; (707) 565-2241. Regular filing July 2 to November 3020
Map copies
Assessor parcel map copies $10.00 per map page21

How property tax works in California

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Superior Court of California, County of SonomaCriminal, Traffic, Collections, Probate, Records Requests, Jury Services and Juvenile Dependency at the Hall of Justice; civil and family law at the Civil and Family Law Courthouse22Superior Court: Civil Clerk's Office, Civil and Family Law Courthousesonoma.courts.ca.gov/…9
Fees
Copies $0.50 per page; certification of a filed document $40.00; certification of a dissolution judgment $15.00; research $15.00 for each search longer than 10 minutes; storage retrieval $5.00 per file10
How to order
By mail with form CR-01, in person, or online request forms for civil and family10
Remote limit
Documents are restricted from remote display on case types in Rule 2.503; physical files may be viewable at the Hall of Justice records counter24

Criminal records and background checks

Which court
Superior Court criminal records through the Hall of Justice Records Department22
Transcript note
For felony hearings on or after 9/23/25, transcripts of electronically recorded hearings go through For The Record, the court's vendor10
Sheriff reports
Sheriff report and public records requests go through the Sheriff's online form25

How California courts keep their files

Marriage records

Kept by the Clerk-Recorder-Assessor Department: County Clerk Division.4

Years held
9/23/1846 to the present, Sonoma County licenses only11
Certified copy fee
$19.00 per copy11
Marriage license
Public license $82.00; confidential license $98.0017
Confidential
Only a party to the marriage or a party with a court order may get a certified copy11
How to order
Online or phone through VitalChek (added fees), mail, or in person11

California marriage records, statewide

Divorce records

Superior Court family law records; certified dissolution judgment $15.00, copies $0.50 per page10

Archived
Civil, family and probate filings back to the mid 1800s; cases before 1984 may be archived and slower10

California divorce records: decree or state record

Birth certificates

Kept by the Clerk-Recorder-Assessor Department: County Clerk Division.4

Years held
10/14/1855 to the present, Sonoma County births only13
Fee
$34.00 per copy; page also says effective 1/1/2027, $32.00 per copy13
Who
Authorized persons under Health and Safety Code 103526(c) get an authorized copy; others get a Certified Informational Copy13
How to order
VitalChek online or by phone (added fees); notarized mail application; in person after completing the online in-person form13
Recent
Office of Vital Statistics issues only this year and last year; Clerk has all years26

Ordering a California birth certificate

Death certificates

Kept by the Clerk-Recorder-Assessor Department: County Clerk Division.4

Years held
1873 to the present, Sonoma County deaths only14
Fee
$26.00 per copy14
Who
Authorized persons under Health and Safety Code 103526(c); others get an informational copy with signatures and Social Security number redacted14
Timing
Clerk receives the certificate about one month after the death14

Ordering a California death certificate

Probate records and wills

Kept by the Superior Court: Probate Division.15

Copies
Online copy request form through the Probate Division page; copy fees as the Records Department schedule15

Finding a will or probate case in California

Business names (DBA)

Kept by the Clerk-Recorder-Assessor Department: County Clerk Division.4

Fee
$55.00 for the first name, includes one certified copy; $9.00 each additional name or partner at the same location17
Term
5 years16

Voter records

Kept by the Registrar of Voters.27

Access
Not public data; applicants must apply with ID and state a permitted use, and fees are paid first28

Historical records

Earliest docs
Recorded documents from 1835 to 1979 are on microfilm and digital images at the office; 1980 to present as digital images. Handwritten pre-1964 indexes can be examined at no cost2
Public access
Open for public inspection; copies may be purchased4

Good to know about Sonoma County records

  • One Clerk-Recorder-Assessor department holds clerk, recorder and assessor functions; the Registrar of Voters and the Clerk of the Court are separate offices4
  • The County Clerk is also Commissioner of Marriages4
  • Pre-1990 index entries are abbreviated. Before 2010 search with abbreviations; since January 1, 2010 use the exact name2
  • Fire-loss fee waiver: certified birth, death and marriage fees suspended for people who lost records in the fires, per the Governor's proclamation13
  • County warns of mailers offering a certified Grant Deed copy for $89.003
  • County warns residents about non-county sites propertyrecs.com and publicrecords.us, page updated July 29, 202629
  • Assessor processing delays: 12-18 months, up from 6-12 months5
  • Court Hall of Justice clerk offices relocated to 625 Administration Dr.22

Office addresses, phones and hours

Clerk-Recorder-Assessor Department: County Clerk-Recorder Office (Recorder)

Address
585 Fiscal Drive, Room 103, Santa Rosa, CA 954034
Phone
(707) 565-3800 (24-hour info (707) 565-3700)4
Hours
Monday-Tuesday 8:00 AM-5:00 PM; Wednesday 8:00 AM-4:00 PM; Thursday-Friday 8:00 AM-5:00 PM; no fee transactions or document processing within 30 minutes of closing; phones Monday-Friday 9:00 AM-4:00 PM4

Clerk-Recorder-Assessor Department: County Clerk Division

Address
585 Fiscal Drive, Room 103, Santa Rosa, CA 954034
Phone
(707) 565-3800 (24-hour info (707) 565-3700)4
Hours
Monday-Tuesday 8:00 AM-5:00 PM; Wednesday 8:00 AM-4:00 PM; Thursday-Friday 8:00 AM-5:00 PM; no fee transactions or document processing within 30 minutes of closing; phones Monday-Friday 9:00 AM-4:00 PM4

Department of Health Services: Office of Vital Statistics (births and deaths, this year and last year only)

Address
463 Aviation Blvd, Santa Rosa, CA 9540326

Clerk-Recorder-Assessor Department: Assessor's Office

Address
585 Fiscal Drive, Room 104F, Santa Rosa, CA 954035
Hours
Monday-Tuesday 8:00 AM-5:00 PM; Wednesday 8:00 AM-4:00 PM; Thursday-Friday 8:00 AM-5:00 PM; phones Monday-Friday 9:00 AM-4:00 PM5

Auditor-Controller-Treasurer-Tax Collector (ACTTC): Tax Collection

Address
585 Fiscal Drive, Suite 100, Santa Rosa, CA 954036
Hours
Tax Collection Lobby Monday-Friday 9:00 a.m.-5:00 p.m. excluding County holidays; phones Monday-Friday 9:00 a.m.-4:30 p.m.6

Superior Court of California, County of Sonoma: Hall of Justice Clerk's Office and Records Department

Address
625 Administration Drive, Santa Rosa, CA 9540331
Mail
Superior Court of California, County of Sonoma, 625 Administration Drive, Santa Rosa, CA 9540310
Phone
707-521-6670 (Records Department)10
Hours
Records Department: Mon-Fri 8:00 AM to 4:00 PM10

Superior Court: Civil Clerk's Office, Civil and Family Law Courthouse

Address
3055 Cleveland Ave., Santa Rosa8
Hours
Office 8:00 AM to 3:30 PM Mon-Fri; phones 8:00 AM to noon8

Superior Court: Family Law Clerk's Office

Address
3055 Cleveland Avenue, Santa Rosa12
Hours
Office 8:00 AM to 3:30 PM Mon-Fri; phones 8:00 AM to 12:00 PM12

Superior Court: Probate Division

Address
625 Administration Dr, Santa Rosa, CA 9540315
Mail
Hall of Justice, 625 Administration Drive, Santa Rosa, CA 9540315
Hours
Office 8:00 AM to 3:30 PM Mon-Fri; phones 8:00 AM to 12:00 PM15

Sheriff's Office: Report/Public Records Request

Mail
Sonoma County Sheriff's Office, Attention: Records, 2796 Ventura Avenue, Santa Rosa, CA 9540325

Registrar of Voters

Address
3880 Brickway Blvd, Santa Rosa, CA 9540333
Mail
P.O. Box 11485, Santa Rosa, CA 95406-148533
Hours
Monday through Friday, 8am to 5pm27

County of Sonoma GIS (SoCoMap)

Records that are not online: public records requests

Where to send it
Pick the department in the NextRequest drop-down; Sheriff requests go to sonomasheriff.org/report-request32

How to write a public records request

Questions people ask

How do I get a copy of a deed in Sonoma County?

The Clerk-Recorder-Assessor Department: County Clerk-Recorder Office (Recorder) keeps deed records. To order copies: In the office or by mail request; you must give the document number. 1830-1963 documents by mail on the Official Public Record Copies Request form. Plain copies: $5.00 per page printed; $4.00 per document online (1964-present) plus $2.00 card convenience fee per transaction; emailed $6.00 per document (1964-present, 10 pages or less) or $6.00 per page (pre-1964). Certified copies: $4.00 per document in addition to the copy; certified copies cannot be emailed or downloaded.43

Can I search Sonoma County land records online for free?

No, the official online search charges a fee. The official search: crarecords.sonomacounty.ca.gov/Web32

How much is a birth certificate in Sonoma County?

$34.00 per copy; page also says effective 1/1/2027, $32.00 per copy.13

Where do I get a divorce decree in Sonoma County?

Superior Court family law records; certified dissolution judgment $15.00, copies $0.50 per page.10

How do I look up who owns a property in Sonoma County?

Use the property search of the Clerk-Recorder-Assessor Department: Assessor's Office: common1.mptsweb.com/mbap/sonoma/asr5

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Sonoma County office. How to tell an official record source from a paid look-alike.

Other counties in California with a full guide: Alameda County, Butte County, Contra Costa County, El Dorado County, Fresno County, Humboldt County, Imperial County, Kern County, Kings County, Lake County, Los Angeles County, Madera County, Marin County, Mendocino County, Merced County, Monterey County, Napa County, Nevada County, Orange County, Placer County, Riverside County, Sacramento County, San Bernardino County, San Diego County, San Francisco County, San Joaquin County, San Luis Obispo County, San Mateo County, Santa Barbara County, Santa Clara County, Santa Cruz County, Shasta County, Solano County, Stanislaus County, Sutter County, Tulare County, Ventura County, Yolo County, Yuba County. Every county in the state: California county list.

Sources

Every fact above links to the official page it comes from; all 34 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Search Our RecordsCounty of Sonoma
  3. Official Public Record CopiesCounty of Sonoma
  4. Clerk-RecorderCounty of Sonoma
  5. AssessorCounty of Sonoma
  6. Auditor-Controller-Treasurer-Tax CollectorCounty of Sonoma
  7. View and Pay Your Property Tax Bill OnlineCounty of Sonoma
  8. Civil DivisionSuperior Court of California, County of Sonoma
  9. Case PortalSuperior Court of California, County of Sonoma
  10. Records DepartmentSuperior Court of California, County of Sonoma
  11. Marriage CertificatesCounty of Sonoma
  12. Family Law DivisionSuperior Court of California, County of Sonoma
  13. Birth Certificates (Clerk-Recorder)County of Sonoma
  14. Death Certificates (Clerk-Recorder)County of Sonoma
  15. Probate DivisionSuperior Court of California, County of Sonoma
  16. Fictitious Business NamesCounty of Sonoma
  17. County Clerk Fee ScheduleCounty of Sonoma
  18. Recorder Fee ScheduleCounty of Sonoma
  19. Search Parcel InformationCounty of Sonoma
  20. Assessment AppealsCounty of Sonoma
  21. Property Data for Sale to the PublicCounty of Sonoma
  22. Court homeSuperior Court of California, County of Sonoma
  23. Local rules listJudicial Branch of California
  24. Portal DisclaimerSuperior Court of California, County of Sonoma
  25. Report RequestSonoma County Sheriff's Office
  26. Office of Vital StatisticsCounty of Sonoma
  27. Registrar of VotersCounty of Sonoma
  28. Voter data Purchase InformationCounty of Sonoma
  29. Current Scams (Clerk-Recorder)County of Sonoma
  30. ACTTC Contact UsCounty of Sonoma
  31. Hall of JusticeSuperior Court of California, County of Sonoma
  32. California Public Records Act (CPRA) ResourceCounty of Sonoma
  33. County Elections OfficesCalifornia Secretary of State
  34. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau