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Santa Rosa County, Florida public records

In Santa Rosa County, deeds are recorded by the Clerk of the Circuit Court & Comptroller, Official Records Division; property values come from the Santa Rosa County Property Appraiser; court files are split between the Clerk of the Circuit Court, Felony Division and the Clerk of the Circuit Court, Circuit Civil and County Civil Divisions.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Historical records
  11. Good to know about Santa Rosa County records
  12. Office addresses, phones and hours
  13. Records that are not online: public records requests
  14. Questions people ask
  15. Official copies vs look-alike sites
  16. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsClerk of the Circuit Court & Comptroller, Official Records Division2Search deeds2$1.00 per page (up to 14 x 8.5 in.); $5.00 per larger page (state statute)3
Property values and ownersSanta Rosa County Property Appraiser4——
Property tax billsSanta Rosa County Tax Collector4——
Court casesClerk of the Circuit Court, Felony Division5
Clerk of the Circuit Court, Circuit Civil and County Civil Divisions5		—Copies $1.00 per page; certified copies $2.00 each (s. 28.24, F.S.)6
Marriage recordsClerk of the Circuit Court & Comptroller, Official Records Division2——
Divorce recordsClerk of the Circuit Court, Family Law Division5——
Birth certificatesFlorida Department of Health in Santa Rosa County, Milton7—$15 birth certificate; search fee $4 first year, $2 each additional year (max $50); mailing $37
Death certificatesFlorida Department of Health in Santa Rosa County, Milton7—$12 death certificate; search fee $4 plus $2 per additional year ($50 max)8
Probate and willsClerk of the Circuit Court, Probate / Guardianship Division9——
Business names (DBA)Statewide: Fictitious names (DBAs) are registered statewide with the Florida Department of State, Division of Corporations (Sunbiz) - not with counties10——

Deeds and land records

Deeds, mortgages and other land documents for property in Santa Rosa County are recorded by the Clerk of the Circuit Court & Comptroller, Official Records Division (Recording Department).2

Copy fee
$1.00 per page (up to 14 x 8.5 in.); $5.00 per larger page (state statute)3
Certified copy fee
$2.00 per page to certify a non-court (official records) instrument (state statute)3
How to order
In person or by mail to the Recording Department, 6495 Caroline Street, Milton (also South End Service Center, Gulf Breeze); request form on the Clerk's Official Records forms page11
Recording fee
$10.00 first page, $8.50 each additional page; $1.00 per additional name over 4; documentary stamps $0.70 per $100 on deeds; intangible tax 2 mills on mortgages12
Fraud alerts
Recording notifications by Clerk sign-up (the Clerk's home page calls them Property Fraud Notifications)2
Redaction
Affected persons may ask the Clerk in writing, free of charge, to remove images of military discharges, death certificates and family/juvenile/probate court files from the public website2

How deeds work in Florida

Property values, owners and tax bills

The Santa Rosa County Property Appraiser sets property values4; the Santa Rosa County Tax Collector bills and collects the tax4.

Property search
Property search on srcpa.gov (parcel pages; 2026 certified values, data current as of October 7, 2026)13
Tax bill search
Tax Collector "Online Real Estate Search" sends users to a third-party vendor (santarosa.county-taxes.com) after a disclaimer14
Parcel map (GIS)
Property Appraiser Interactive Map (map.srcpa.gov); county GoMaps and free GIS open data15
Appealing a value
Petitions go to the Value Adjustment Board (Clerk is clerk of the VAB); special magistrate hearings at the Administrative Center, 6495 Caroline Street16
Delinquent
Taxes become delinquent April 1 with a 3% penalty; tax certificate sale held online at LienHub.com17
Exemptions
Homestead exemption filing period January 1-March 1, 2027; online filing from the parcel page13

How property tax works in Florida

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Circuit Court (First Judicial Circuit), Santa Rosa CountyFelony, family (divorce, guardianship, juvenile), probate, civil above the County Court limit ($50,000 for cases filed on or after January 1, 2023, s. 34.01, F.S.), appeals from County Court18Clerk of the Circuit Court, Felony Division (Circuit Court, First Judicial Circuit) Online Court Records Search (Civitek OCRS, linked by the Clerk as "Search Court Records"): the Public option gives anonymous access; Attorney, Registered User and Party Access options need a user id and password19
County Court, Santa Rosa CountyMisdemeanors, county/city ordinance violations, civil up to $50,000 for cases filed on or after January 1, 2023 (s. 34.01, F.S.; small claims, landlord-tenant), traffic18Clerk of the Circuit Court, Circuit Civil and County Civil Divisions Online Court Records Search (Civitek OCRS, linked by the Clerk as "Search Court Records"): the Public option gives anonymous access; Attorney, Registered User and Party Access options need a user id and password19
Fees
Copies $1.00 per page; certified copies $2.00 each (s. 28.24, F.S.)6
Court levels
County Court and Circuit Court5
Civil limit
County Court civil limit: $50,000 for cases filed on or after January 1, 202318

Criminal records and background checks

Court records
Felony (Circuit) and misdemeanor/traffic (County) cases at the Clerk, 4025 Avalon Blvd; daily criminal court docket PDF20

How Florida courts keep their files

Marriage records

Kept by the Clerk of the Circuit Court & Comptroller, Official Records Division (Recording Department).2

Marriage license
Marriage license $86.00 without premarital course, $61.00 with; issued by appointment at the Clerk's Administrative Center (Milton) or South End Annex (Gulf Breeze)21
Ceremonies
Clerk ceremonies $30.0021
Copies
Copies of Santa Rosa licenses from the Clerk's Recording Department, 6495 Caroline Street; state copies from Vital Statistics21
State
State marriage certificates from June 6, 192722

Florida marriage records, statewide

Divorce records

Judgment from the clerk in the county where granted23

State
State certificate from June 6, 192723

Florida divorce records: decree or state record

Birth certificates

DOH-Santa Rosa issues Florida birth certificates in person or by mail at its Milton location; online through VitalChek7

Fee
$15 birth certificate; search fee $4 first year, $2 each additional year (max $50); mailing $37
Online ordering
VitalChek, the only vendor authorized by the Florida Department of Health7

Ordering a Florida birth certificate

Death certificates

DOH-Santa Rosa for Florida deaths 2009 to present; earlier deaths from the state Bureau of Vital Statistics8

Fee
$12 death certificate; search fee $4 plus $2 per additional year ($50 max)8
Cause of death
Cause of death only to family members or legal representatives8

Ordering a Florida death certificate

Probate records and wills

Kept by the Clerk of the Circuit Court, Probate / Guardianship Division.9

Forms
Probate/guardianship forms on the Clerk's site, e.g. Disposition of Personal Property Without Administration9
Contact
Probate Division (850) 981-5584, [email protected]24

Historical records

Kept by the Clerk's Public Records / Archives.25

About
Clerk's Public Records/Archives keeps closed court files and a public research area for historical records; an Old Index Browser covers older index books25

Good to know about Santa Rosa County records

  • The county government's public records office holds only Board of County Commissioners records; Clerk, Sheriff and State Attorney records must be requested from those offices.26
  • The Property Appraiser warns residents about mail solicitations offering deed copies for a fee.13
  • The Clerk also serves as county auditor for the Board of County Commissioners.27
  • Deed recording, court filings and record research are also offered at the Clerk's South End Service Center in Gulf Breeze.25

Office addresses, phones and hours

Clerk of the Circuit Court & Comptroller, Official Records Division (Recording Department)

Address
6495 Caroline Street, Suite A, Milton, FL 32570 (Administration Center)12
Mail
6495 Caroline Street, Milton, FL 32570 (Attention: Recording Department)24
Hours
Monday-Friday 8 a.m.-4:30 p.m.25

Clerk of the Circuit Court & Comptroller

Address
Santa Rosa County Courthouse, 4025 Avalon Blvd., Milton, FL 3258325
Mail
6495 Caroline St. Suite A, Milton, FL 3257020
Hours
Monday-Friday 8:00 a.m.-4:30 p.m.27

Santa Rosa County Property Appraiser

Address
6495 Caroline Street, Ste K, Milton, FL 3257013
Hours
Mon-Fri 8:00 a.m.-4:30 p.m.13
Website
srcpa.gov4

Santa Rosa County Tax Collector

Address
6495 Caroline St. (Hwy. 90) Suite E, Milton, FL 32570 (Milton office)29
Mail
6495 Caroline Street STE E, Milton, FL 3257030
Hours
Monday-Friday 7:45 a.m.-4:30 p.m. (taxes, tags; Milton)29
Website
srctc.com4

Clerk of the Circuit Court, Felony Division (Circuit Court, First Judicial Circuit)

Address
Santa Rosa County Courthouse, 4025 Avalon Blvd., Milton, FL 3258325
Mail
4025 Avalon Blvd, Milton FL 32583 (court-related correspondence)24
Phone
(850) 981-5561 (Felony)24
Hours
Monday-Friday 8 a.m.-4:30 p.m.25

Clerk of the Circuit Court, Circuit Civil and County Civil Divisions

Address
Santa Rosa County Courthouse, 4025 Avalon Blvd., Milton, FL 3258325
Mail
4025 Avalon Blvd, Milton FL 32583 (court-related correspondence)24
Phone
(850) 981-5667 (Circuit Civil); (850) 981-5567 (County Civil)24
Hours
Monday-Friday 8 a.m.-4:30 p.m.25

Clerk of the Circuit Court, Probate / Guardianship Division

Address
Santa Rosa County Courthouse, 4025 Avalon Blvd., Milton, FL 3258325
Mail
4025 Avalon Blvd, Milton FL 32583 (court-related correspondence)24
Hours
Monday-Friday 8 a.m.-4:30 p.m.25

Clerk of the Circuit Court, Family Law Division

Address
Santa Rosa County Courthouse, 4025 Avalon Blvd., Milton, FL 3258325
Mail
4025 Avalon Blvd, Milton FL 32583 (court-related correspondence)24
Hours
Monday-Friday 8 a.m.-4:30 p.m.25

Clerk's Public Records / Archives

Address
6816 Caroline St, Milton, FL 3257025
Phone
(850) 626-3483 (Records)24
Hours
Monday-Friday 8 a.m.-4:30 p.m.25

Florida Department of Health in Santa Rosa County (Vital Statistics), Milton

Address
5527 Stewart St., Milton, FL 3257031
Phone
850-983-5200, option 3 (Vital Statistics)7
Hours
Monday-Friday 8 a.m.-5 p.m.8

Santa Rosa County Sheriff's Office

Phone
850-983-1100 (general information); 850-983-1190 (non-emergency dispatch)32

Santa Rosa County Supervisor of Elections

Address
6495 Caroline Street, Milton, FL 3257033
Hours
Monday-Friday 8:00 a.m.-4:30 p.m.33

Santa Rosa County GIS (Board of County Commissioners)

Address
6495 Caroline Street, Suite L, Milton, FL 3257015

Records that are not online: public records requests

Where to send it
Clerk's records: [email protected]20

How to write a public records request

Questions people ask

How do I get a copy of a deed in Santa Rosa County?

The Clerk of the Circuit Court & Comptroller, Official Records Division (Recording Department) keeps deed records. To order copies: In person or by mail to the Recording Department, 6495 Caroline Street, Milton (also South End Service Center, Gulf Breeze); request form on the Clerk's Official Records forms page. Plain copies: $1.00 per page (up to 14 x 8.5 in.); $5.00 per larger page (state statute). Certified copies: $2.00 per page to certify a non-court (official records) instrument (state statute).2113

How much is a birth certificate in Santa Rosa County?

$15 birth certificate; search fee $4 first year, $2 each additional year (max $50); mailing $3.7

Where do I get a divorce decree in Santa Rosa County?

Judgment from the clerk in the county where granted.23

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Santa Rosa County office. How to tell an official record source from a paid look-alike.

Other counties in Florida with a full guide: Alachua County, Bay County, Brevard County, Broward County, Charlotte County, Citrus County, Clay County, Collier County, Duval County, Escambia County, Flagler County, Hernando County, Highlands County, Hillsborough County, Indian River County, Lake County, Lee County, Leon County, Manatee County, Marion County, Martin County, Miami-Dade County, Nassau County, Okaloosa County, Orange County, Osceola County, Palm Beach County, Pasco County, Pinellas County, Polk County, Sarasota County, St. Johns County, St. Lucie County, Sumter County, Volusia County. Every county in the state: Florida county list.

Sources

Every fact above links to the official page it comes from; all 35 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Official Record and Public Image SearchSanta Rosa County Clerk of Court & Comptroller
  3. S. 28.24 F.S. Service charges (clerk of the circuit court)The Florida Legislature (Online Sunshine)
  4. County officials listFlorida Department of Revenue
  5. CourtsSanta Rosa County Clerk of Court & Comptroller
  6. Request for Copies or Viewing of Court Records (form)Santa Rosa County Clerk of Court & Comptroller
  7. Birth CertificatesFlorida Department of Health in Santa Rosa County
  8. Death CertificatesFlorida Department of Health in Santa Rosa County
  9. Online Forms: Probate/GuardianshipSanta Rosa County Clerk of Court & Comptroller
  10. S. 865.09 F.S. Fictitious Name ActThe Florida Legislature (Online Sunshine)
  11. Online Forms: Official RecordsSanta Rosa County Clerk of Court & Comptroller
  12. Recording Requirements (instruction sheet, Revised March 2026)Santa Rosa County Clerk of Court & Comptroller
  13. Santa Rosa County Property Appraiser homeSanta Rosa County Property Appraiser
  14. Online Real Estate SearchSanta Rosa County Tax Collector
  15. Geographic Information System (GIS)Santa Rosa County Board of County Commissioners
  16. Value Adjustment Board Public NoticeSanta Rosa County Clerk of Court & Comptroller
  17. Delinquent Tax InformationSanta Rosa County Tax Collector
  18. S. 34.01, Florida Statutes: Jurisdiction of county courtFlorida Legislature
  19. Santa Rosa County OCRS, Online Court Records SearchCivitek, linked by the Clerk
  20. Search Public RecordsSanta Rosa County Clerk of Court & Comptroller
  21. Marriage InformationSanta Rosa County Clerk of Court & Comptroller
  22. Marriage CertificatesFlorida Department of Health, Bureau of Vital Statistics
  23. Divorce or Annulment CertificatesFlorida Department of Health, Bureau of Vital Statistics
  24. Contact UsSanta Rosa County Clerk of Court & Comptroller
  25. LocationsSanta Rosa County Clerk of Court & Comptroller
  26. Public Records / FOIA RequestsSanta Rosa County Board of County Commissioners
  27. FAQSanta Rosa County Clerk of Court & Comptroller
  28. Santa Rosa County Property Appraiser homeSanta Rosa County Property Appraiser
  29. Milton Office Map/HoursSanta Rosa County Tax Collector
  30. Contact InformationSanta Rosa County Tax Collector
  31. Milton locationFlorida Department of Health in Santa Rosa County
  32. Sheriff (county link)Santa Rosa County Board of County Commissioners
  33. Santa Rosa County Supervisor of Elections
  34. .gov registry current-full.csvCISA / get.gov
  35. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau