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How to get a copy of a deed in Montana

Who holds it: County Clerk and Recorder (the county clerk is ex officio recorder) in each of the 56 counties1

Last checked against official sources on .

On this page
  1. How to search and order
  2. Fees
  3. More details
  4. Related records in Montana
  5. How Montana handles it
  6. Deeds in Montana counties with a full guide
  7. Official copies vs look-alike sites
  8. Sources

Copy fee

$0.50 first page, $0.25 each additional page (statutory county clerk copy fee)2

Search fee

Index search: $0.50 per year searched; clerk may search and certify recorded instruments on request2

Fee charged

How to search and order

How to search
Ask the county clerk and recorder to search conveyances, mortgages and other recorded instruments (fee applies), or inspect the indexes in person free of charge3

Fees

Certified copy fee
$2 per certification with seal (plus copy fee)2
Recording fee
$20 first page, $10 each additional page for a standard document; +$10 if the document does not meet format standards; DOR to inflation-adjust from July 1, 20274

More details

What is recorded
Deeds, grants, transfers, real-estate contracts, mortgages, releases, assignments and other instruments affecting real property in the county5
Inspection
Records open for public inspection during office hours, free of charge6
Liens: liens at the county
County clerk files and indexes liens and other instruments required to be filed: $5 each2

How Montana handles it

  • Birth and death certificates can be bought at ANY county clerk and recorder, not only the county of the event (long-form only in birth county or Helena)7
  • County clerk is also ex officio recorder and usually the election administrator1
  • Registry covers violent offenders as well as sex offenders8

Deeds in Montana counties with a full guide

The local office, its official online search and its own fee, for each county with a full guide. Local fees can differ from the statewide figures above.

CountyOfficeSearch onlineFee
Gallatin CountyClerk and Recorder10Search9$.50 first page of each document; $.25 each additional page11
Yellowstone CountyYellowstone County Clerk & Recorder13Search12Free search, fee for copies$0.50 first page, $0.25 each additional page of the same document14

For any other county, see the county list on the Montana guide.

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Montana office. How to tell an official record source from a paid look-alike.

Rules in other states: deeds and land records in every state. Everything else in Montana: Montana public records guide.

Sources

Every fact above links to the official page it comes from; all 14 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Mont. Code Ann. § 7-4-2611, Role and duties of county clerk and election administratorMontana Legislature (Montana Code Annotated 2025)
  2. Mont. Code Ann. § 7-4-2631, Fees of county clerkMontana Legislature (Montana Code Annotated 2025)
  3. Mont. Code Ann. § 7-4-2621, Search of recordsMontana Legislature (Montana Code Annotated 2025)
  4. Mont. Code Ann. § 7-4-2637, Fees for recording documents -- rulemakingMontana Legislature (Montana Code Annotated 2025)
  5. Mont. Code Ann. § 7-4-2613, Documents subject to recordingMontana Legislature (Montana Code Annotated 2025)
  6. Mont. Code Ann. § 7-4-2622, Availability of recordsMontana Legislature (Montana Code Annotated 2025)
  7. Birth and Death CertificatesMontana DPHHS Office of Vital Records
  8. Sexual or Violent Offender RegistryMontana Department of Justice
  9. County Records Search OptionsGallatin County, MT
  10. Clerk and RecorderGallatin County, MT
  11. Clerk & Recorder Fee Schedule (PDF)Gallatin County, MT
  12. Clerk & Recorder Document SearchYellowstone County Clerk & Recorder
  13. Clerk & RecorderYellowstone County Clerk & Recorder
  14. Clerk & Recorder Fees ChargedYellowstone County Clerk & Recorder