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Ottawa County, Michigan public records

In Ottawa County, deeds are recorded by the County Clerk & Register of Deeds, Register of Deeds; property values come from Equalization, Property Description & Mapping; court files are split between the Circuit Court Records Division, 20th Circuit Court and the Probate Court.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Ottawa County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsCounty Clerk & Register of Deeds, Register of Deeds4Search deeds2$1 per page3
Property values and ownersEqualization, Property Description & Mapping5Property search6—
Property tax billsCounty Treasurer7Tax bill search6—
Court casesCircuit Court Records Division, 20th Circuit Court8
Probate Court9		20th Circuit Court8
58th District Court10
Probate Court11		Certified copies $10.00 + $1.00 per page12
Marriage recordsCounty Clerk & Register of Deeds, Vital Records Division15Search marriage records1314$15 first copy; $6 additional copies of the same record13
Divorce recordsCircuit Court Records Division, 20th Circuit Court8—Certified copy fee: $10.00 + $1.00 per page; all copies of divorce judgments must be certified12
Birth certificatesCounty Clerk & Register of Deeds, Vital Records Division15—$15 first copy; $6 additional copies same record, same day16
Death certificatesCounty Clerk & Register of Deeds, Vital Records Division15Order online1718$15 first copy; $6 additional copies same record, same day17
Probate and willsProbate Court9—Certified copy fee: $10.00 certification plus $1.00 per page19
Business names (DBA)County Clerk & Register of Deeds10Search business names20Certified copy fee: $2.00 per page plus a technology fee online; $2.00/copy by mail20

Deeds and land records

Deeds, mortgages and other land documents for property in Ottawa County are recorded by the County Clerk & Register of Deeds, Register of Deeds.4

Copy fee
$1 per page3
Certified copy fee
$5.00 to certify a recorded document21
How to order
Online with a credit card, in person, or by email to [email protected]3

How deeds work in Michigan

Property values, owners and tax bills

Equalization, Property Description & Mapping sets property values5; the County Treasurer bills and collects the tax7.

Parcel map (GIS)
gis.miottawa.org/…10

How property tax works in Michigan

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
20th Circuit CourtCivil cases and divorce or custody filings appear on its fee list12Circuit Court Records Division (County Clerk), 20th Circuit Courtmicourt.courts.michigan.gov/case-search8
58th District CourtCivil, criminal and traffic matters listed on its menu22—micourt.courts.michigan.gov/…10
Probate CourtEstate proceedings, guardianships and conservatorships, mental health proceedings9Probate Courtmicourt.courts.michigan.gov/case-search MiCOURT Case Search, described by SCAO as covering Judicial Information Services (JIS) courts, so it is not stated to be every court11
Fees
Certified copies $10.00 + $1.00 per page12
Machine copies
$1.00 per page12
Filing fee
$150.00 new case, plus $25.00 e-filing fee12
Payment
No personal checks12

Criminal records and background checks

State repository
Michigan State Police ICHAT8
State fee
$10.00 name-based search23

How Michigan courts keep their files

Marriage records

Kept by the County Clerk & Register of Deeds, Vital Records Division.15

Copy fee
$15 first copy; $6 additional copies of the same record13
Public access
Public record13
Online ranges
Oct 29, 2019 to present; 1913 to Oct 28, 2019; 1848 to 191224
Online fee
$15.00 including one certified copy; additional copies of the same record on the same order $6.00 each; plus a technology fee of $2.00 on orders up to $15.00, $3.00 on $15.01 to $25.00, $4.00 on $25.01 to $75.0024

Michigan marriage records, statewide

Divorce records

Circuit court clerk (county clerk) keeps the case file; MDHHS holds the state record from 189725

Certified copy fee
$10.00 + $1.00 per page; all copies of divorce judgments must be certified12

Michigan divorce records: decree or state record

Birth certificates

Kept by the County Clerk & Register of Deeds, Vital Records Division.15

Fee
$15 first copy; $6 additional copies same record, same day16
Restriction
Parent, legal guardian or subject only; not public16
Online fee
$15.00 including one certified copy; additional copies of the same record on the same order $6.00 each; plus a technology fee of $2.00 on orders up to $15.00, $3.00 on $15.01 to $25.00, $4.00 on $25.01 to $75.0024

Ordering a Michigan birth certificate

Death certificates

Kept by the County Clerk & Register of Deeds, Vital Records Division.15

Fee
$15 first copy; $6 additional copies same record, same day17
Online ranges
Apr 16, 2025 to present; 1946 to Apr 15, 2025; 1867 to 194524
Online fee
$15.00 including one certified copy; additional copies of the same record on the same order $6.00 each; plus a technology fee of $2.00 on orders up to $15.00, $3.00 on $15.01 to $25.00, $4.00 on $25.01 to $75.0024

Ordering a Michigan death certificate

Probate records and wills

Kept by the Probate Court.9

Certified copy fee
$10.00 certification plus $1.00 per page19

Finding a will or probate case in Michigan

Business names (DBA)

Kept by the County Clerk & Register of Deeds.10

Certified copy fee
$2.00 per page plus a technology fee online; $2.00/copy by mail20
Filing fee
$1020
List fee
$20 per request, date range up to 31 days20

Voter records

Kept by the County Clerk, Elections Division.26

Public or restricted
Qualified Voter File is available on request under FOIA, with listed fields withheld27

Historical records

Genealogy
Death and marriage records back to 186715
Research library
414 Washington Ave, Room 115, Grand Haven4
State archives
Michiganology michiganology.org, over 12 million records28

Good to know about Ottawa County records

  • County Clerk and Register of Deeds are one combined office4
  • Vital Records and Deeds offices close 8:00am - 9:30am on the 3rd Monday of each month, from January 1, 202629
  • Circuit Court Records closes 8:00am - 9:30am every 2nd Thursday29
  • DD-214 discharge papers filed and copied free15
  • Free property fraud alerts4

Office addresses, phones and hours

County Clerk & Register of Deeds, Register of Deeds

Address
12220 Fillmore St, Room 146, West Olive, MI 494604
Hours
Monday - Friday 8:00am to 5:00pm4

County Clerk & Register of Deeds

Address
12220 Fillmore St, Room 130, West Olive, MI 4946015
Mail
Ottawa County Clerk, 12220 Fillmore Street, Room 130, West Olive, MI 4946016
Phone
County Clerk (616) 738-4898; Vital Records (616) 994-453115
Hours
Hours vary by location15

Equalization, Property Description & Mapping

Address
12220 Fillmore St, Room 110, West Olive, MI 494605
Hours
Monday - Friday 8:00am to 5:00pm5

County Treasurer

Address
12220 Fillmore St, Room 155, West Olive, MI 494607
Mail
Ottawa County Treasurer, 12220 Fillmore Street, Room 155, West Olive, MI 494607

Circuit Court Records Division (County Clerk), 20th Circuit Court

Address
414 Washington Ave, Room 320, Grand Haven, MI 494178
Hours
Monday - Friday 8:00am to 5:00pm8

Circuit Court Records Division (County Clerk), 20th Circuit Court

Address
414 Washington Ave, Room 320, Grand Haven, MI 494178
Hours
Monday - Friday 8:00am to 5:00pm8

Circuit Court Records Division, Family Justice Center

Address
12240 Fillmore St, Room 50, West Olive, MI 494608
Hours
Monday - Friday 8:00am to 5:00pm8

Probate Court

Address
414 Washington Ave, Room 200, Grand Haven, MI 494179
Hours
Closed from 12pm to 1pm daily9

County Clerk & Register of Deeds, Vital Records Division

Address
12220 Fillmore St, Room 130, West Olive, MI 4946029
Mail
Ottawa County Clerk, 12220 Fillmore Street, Room 130, West Olive, MI 4946016
Hours
Hours vary by location15

County Clerk, Elections Division

Address
12220 Fillmore St, Room 130, West Olive26

Sheriff, Records

Geospatial Insights & Solutions

Records that are not online: public records requests

How to write a public records request

Questions people ask

How do I get a copy of a deed in Ottawa County?

The County Clerk & Register of Deeds, Register of Deeds keeps deed records. To order copies: Online with a credit card, in person, or by email to [email protected]. Plain copies: $1 per page. Certified copies: $5.00 to certify a recorded document.4321

How much is a birth certificate in Ottawa County?

$15 first copy; $6 additional copies same record, same day.16

Where do I get a divorce decree in Ottawa County?

Circuit court clerk (county clerk) keeps the case file; MDHHS holds the state record from 1897.25

How do I look up who owns a property in Ottawa County?

Use the property search of Equalization, Property Description & Mapping: app.miottawa.org/Property6

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Ottawa County office. How to tell an official record source from a paid look-alike.

Other counties in Michigan with a full guide: Allegan County, Bay County, Calhoun County, Clinton County, Eaton County, Genesee County, Grand Traverse County, Ingham County, Jackson County, Kalamazoo County, Kent County, Lapeer County, Lenawee County, Livingston County, Macomb County, Midland County, Monroe County, Muskegon County, Oakland County, Saginaw County, St. Clair County, Washtenaw County, Wayne County. Every county in the state: Michigan county list.

Sources

Every fact above links to the official page it comes from. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureauchecked November 4, 2026
  2. Register of Deeds Document SearchOttawa County, MIchecked November 4, 2026
  3. Register of Deeds FAQ | Ottawa County, MIOttawa Countychecked November 4, 2026
  4. Register of Deeds | Ottawa County, MIOttawa Countychecked November 4, 2026
  5. Equalization, Property Description & Mapping | Ottawa County, MIOttawa Countychecked November 4, 2026
  6. Real Property SearchOttawa County, MIchecked November 4, 2026
  7. County Treasurer | Ottawa County, MIOttawa Countychecked November 4, 2026
  8. Search & Request Records | Ottawa County, MIOttawa Countychecked November 4, 2026
  9. Probate Court | Ottawa County, MIOttawa Countychecked November 4, 2026
  10. Ottawa County, MI |Ottawa Countychecked November 4, 2026
  11. SCAO memo: MiCOURT Case Search & Automatically Set Aside ConvictionsMichigan Courtschecked November 4, 2026
  12. Filing Fees | Ottawa County, MIOttawa Countychecked November 4, 2026
  13. Marriage Records | Ottawa County, MIOttawa Countychecked November 4, 2026
  14. Marriage Records | Ottawa County, MIOttawa County, MIchecked November 8, 2026
  15. Vital Records Division | Ottawa County, MIOttawa Countychecked November 4, 2026
  16. Birth Certificates | Ottawa County, MIOttawa Countychecked November 4, 2026
  17. Death Records | Ottawa County, MIOttawa Countychecked November 4, 2026
  18. Death Records | Ottawa County, MIOttawa County, MIchecked November 8, 2026
  19. 600.2546 Certified copies, exemplifications of records, pleadings, and proceedings; fee.Michigan Legislaturechecked November 4, 2026
  20. Business Registration (DBA) | Ottawa County, MIOttawa Countychecked November 4, 2026
  21. 600.2567 Register of deeds; fees.Michigan Legislaturechecked November 4, 2026
  22. 58th District Court | Ottawa County, MIOttawa Countychecked November 4, 2026
  23. Find out what remains on your recordMichigan State Policechecked November 4, 2026
  24. County Clerk's Office - Vital RecordsOttawa County, MIchecked November 4, 2026
  25. Order Birth, Death, Marriage, and Divorce RecordsMDHHSchecked November 4, 2026
  26. Voter Hub | Ottawa County, MIOttawa Countychecked November 4, 2026
  27. Qualified Voter File Data Request Form and InstructionsMichigan Department of Statechecked November 4, 2026
  28. CollectionsArchives of Michiganchecked November 4, 2026
  29. Clerk Locations | Ottawa County, MIOttawa Countychecked November 4, 2026
  30. FOIA TrackerOttawa County, MIchecked November 4, 2026
  31. County population totals: Vintage 2025 (July 1, 2025)US Census Bureauchecked November 4, 2026