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Hampden County, Massachusetts public records

In Hampden County, deeds are recorded by the Hampden County Registry of Deeds; court files are split between the Hampden County Superior Court, Clerk and the Hampden Probate and Family Court, Register.

Last checked against official sources on .

On this page
  1. Where to get each record
  2. Deeds and land records
  3. Property values, owners and tax bills
  4. Court records: which clerk keeps which case
  5. Marriage records
  6. Divorce records
  7. Birth certificates
  8. Death certificates
  9. Probate records and wills
  10. Business names (DBA)
  11. Voter records
  12. Historical records
  13. Good to know about Hampden County records
  14. Office addresses, phones and hours
  15. Records that are not online: public records requests
  16. Questions people ask
  17. Official copies vs look-alike sites
  18. Sources

The Census Bureau lists no county government for Hampden County.1 The offices below are the state, registry or local offices that keep its records.

Where to get each record

RecordOfficeSearch onlineFee
Deeds and land recordsHampden County Registry of Deeds5Search deeds23Free search$1 per page for copies; $0.50 per page on coin-operated copiers (statute)4
Property values and owners—Property search6—
Court casesHampden County Superior Court, Clerk's Office7
Hampden Probate and Family Court, Register's Office8		—Trial Court uniform fees: $2.50/page attested copy; $0.05/page unattested copy; $20 certificate of orders/judgments9
Marriage recordsCity/town clerk where the marriage intention was filed (not where the ceremony occurred)11—Town fee: Springfield City Clerk: certified copies $20 each in person or by mail; VitalChek online (extra fee)10
Divorce recordsProbate and Family Court in the county where the divorce was granted12—$20 certificate of divorce absolute; $20 certified copy of a judgment of divorce nisi; certified copy of a separation agreement: "$20 first page plus.05 cents for each additional page" (wording as published)12
Birth certificatesCity/town clerk of the place of birth (and of parents' residence) and the state Registry of Vital Records and Statistics (RVRS, Dept. of Public Health), 1936-present14—RVRS: $20 in person; $32 mail; $42 expedited mail; $54 first copy online/phone (VitalChek), $42 additional; expedited online $62.50/$50.5013
Death certificatesCity/town clerk where the death occurred and RVRS (1936-present); pre-1936 also at the city/town of occurrence15—Same RVRS fees as birth: $20 in person, $32 mail, $54/$42 online15
Probate and willsProbate and Family Court (state Trial Court department, with registries in each county) handles wills and estates16—Trial Court uniform fee: $2.50/page attested copy, $0.05/page unattested9
Business names (DBA)Statewide: DBA ("business certificate") filed with the clerk of every city/town where the business has an office17——

Deeds and land records

Deeds, mortgages and other land documents for property in Hampden County are recorded by the Hampden County Registry of Deeds (Register of Deeds).5

Cost
Free3
Years online
Document images from 1636 to present; fully indexed from January 1, 1948 (name, address, book/page, instrument, date); before 1948 by scanned grantor/grantee index books; Land Court documents, plans and certificates from 19052
Which registry
One registry for all 23 cities and towns of Hampden County18
Copy fee
$1 per page for copies; $0.50 per page on coin-operated copiers (statute)4
Certified copy fee
$1 per page19
Recording fee
Deed $155; Mortgage $205; Declaration of Homestead $35; Mortgage discharge $105; Municipal lien certificate $80; Plans $105 per sheet; all other documents $105 (includes surcharges; cash and checks only)19
Excise
Deed excise $4.56 per $1,000 of consideration; none below $10019
How to order
Print plain copies from the online search; for certified copies call or visit either office (Springfield or Westfield); can be mailed3
Land court
Registered (Land Court) land is recorded at the same registry; the Register is Assistant Recorder of the Land Court3

How deeds work in Massachusetts

Property values, owners and tax bills

Property search
No county assessor: each city or town assesses. Springfield parcel search: springfield-ma.gov/…6
Statewide
MassGIS Massachusetts Interactive Property Map (statewide parcel viewer built with local assessors)20
Parcel map (GIS)
Massachusetts Interactive Property Map (statewide parcels)20
Appealing a value
Apply in writing to local assessors on or before the due date of the first actual (not preliminary) tax bill installment21
Appeal next
Appeal of assessors' decisions goes to the state Appellate Tax Board (ATB)22

How property tax works in Massachusetts

Court records: which clerk keeps which case

CourtCasesRecords kept byCase search
Superior Court, Hampden County (Springfield)Unified state court system: Supreme Judicial Court, Appeals Court and a statewide Trial Court with 7 departments (BMC, District, Housing, Juvenile, Land, Probate & Family, Superior)23Hampden County Superior Court, Clerk's Office (state Trial Court)—
Probate and Family Court, Hampden (Springfield)Probate and Family Court (state Trial Court department, with registries in each county) handles wills and estates16Hampden Probate and Family Court, Register's Office (state Trial Court)—
Fees
Trial Court uniform fees: $2.50/page attested copy; $0.05/page unattested copy; $20 certificate of orders/judgments9
Criminal limit
Most criminal cases are searchable online only by docket number23

Criminal records and background checks

State
iCORI at criminalhistory.mass.gov (requires a MyMassGov account)24
Courts
Most criminal cases are searchable online only by docket number23

How Massachusetts courts keep their files

Marriage records

City/town clerk where the marriage intention was filed (not where the ceremony occurred); statewide copies from RVRS (1936-present)11

State fee
RVRS: $20 in person; $32 by mail; $54 first copy online/phone (VitalChek), $42 each additional15
Town fee
Springfield City Clerk: certified copies $20 each in person or by mail; VitalChek online (extra fee)10

Massachusetts marriage records, statewide

Divorce records

Probate and Family Court in the county where the divorce was granted12

Fee
$20 certificate of divorce absolute; $20 certified copy of a judgment of divorce nisi; certified copy of a separation agreement: "$20 first page plus.05 cents for each additional page" (wording as published)12
How to request
Need docket number; submit Request for Copies form (PFC 18) by mail or in person to the courthouse12
Which court
Hampden Probate and Family Court, 50 State St., Springfield8

Massachusetts divorce records: decree or state record

Birth certificates

City/town clerk of the place of birth (and of parents' residence) and the state Registry of Vital Records and Statistics (RVRS, Dept. of Public Health), 1936-present14

Fee
RVRS: $20 in person; $32 mail; $42 expedited mail; $54 first copy online/phone (VitalChek), $42 additional; expedited online $62.50/$50.5013
Who may order
Births to married parents are public records; births to unwed parents are restricted to the child, parents, father with paternity documentation, legal guardian or legal representative15
Springfield
Springfield City Clerk: births in Springfield or to Springfield-resident parents; $20 per certified copy10

Ordering a Massachusetts birth certificate

Death certificates

City/town clerk where the death occurred and RVRS (1936-present); pre-1936 also at the city/town of occurrence15

Fee
Same RVRS fees as birth: $20 in person, $32 mail, $54/$42 online15
Springfield
Springfield City Clerk: deaths in Springfield and Springfield residents who died elsewhere in Massachusetts10

Ordering a Massachusetts death certificate

Probate records and wills

Probate and Family Court (state Trial Court department, with registries in each county) handles wills and estates16

Online
Estates and Administration cases are listed among Probate & Family Court case types on MassCourts.org; document images restricted remotely23
Copy fee
Trial Court uniform fee: $2.50/page attested copy, $0.05/page unattested9
Older records
Older (generally pre-mid-20th-century) probate records via SJC Archives / FamilySearch; mid-20th century forward through the probate courts25
Which court
Hampden Probate and Family Court, Register's Office (413) 748-77608

Finding a will or probate case in Massachusetts

Business names (DBA)

Where Massachusetts keeps it: DBA ("business certificate") filed with the clerk of every city/town where the business has an office.17

Assumed names (DBA)
DBA ("business certificate") filed with the clerk of every city/town where the business has an office; valid 4 years26
Companies and LLCs
Corporations, LLCs, LPs searchable in the Secretary of the Commonwealth Corporations Division database27

Voter records

Public access
Local voter lists are public (name, address, party, date of birth, active/inactive status, voter ID) and requested from local election offices; cost only28

Historical records

Deeds
Registry holds deed images from 1636; the first deed (July 15, 1636, from the Agawam to William Pynchon, Henry Smith and Jehu Burt) is in book AB, pages 19-2029
County archives
Registry hosts former county records: county atlas books, county commissioners books, county dams, engineering, railroads and county roads18
Springfield vital
Springfield town records 1638-1850 and city records from 1850; free research in person, $20 per hour for staff research beyond one hour10
Vital
Massachusetts Archives (Secretary of the Commonwealth) holds vital records 1841-1935; certified copies $3.00 per certificate (cash or check), ordered in person, by mail or by email30
Pre
Before 1841: contact the city/town clerk30
Which court
SJC Judicial Archives for historic court/probate/naturalization records31

Good to know about Hampden County records

  • Hampden County was formed in 1812 from Hampshire County; its registry holds the 1636 Agawam deed for Springfield as its first record.29
  • Two full-service registry offices: Springfield (State Office Building) and Westfield (City Hall).32
  • Free Consumer Notification Service alerts owners when a document is recorded in their name (name-based, so same-name alerts happen).18
  • The Register of Deeds is elected for six years; the current Register is the first woman and first Hispanic person to hold the office.29
  • Pre-1948 deeds are found through scanned grantor/grantee index books, then retrieved by book and page.2

Office addresses, phones and hours

Hampden County Registry of Deeds (Register of Deeds)

Address
Springfield Office: 436 Dwight Street, Room B042, Springfield, MA 01103 (Springfield State Office Building); Westfield Office: 59 Court Street, Room 104, Westfield, MA 01085 (Westfield City Hall). Both full service.32
Mail
436 Dwight Street, Room B042, Springfield, MA 0110332
Hours
Monday-Friday 8:30 a.m.-4:30 p.m.; recording 8:30 a.m.-4:00 p.m.33

Hampden County Superior Court, Clerk's Office (state Trial Court)

Address
50 State St., Springfield, MA 011037
Mail
P.O. Box 559, Springfield, MA 011027
Phone
Clerk's Office (413) 735-6016; Criminal Business (413) 735-6017; Clerk's fax (413) 737-16117
Hours
Monday-Friday 8:30 a.m.-4:30 p.m.7

Hampden Probate and Family Court, Register's Office (state Trial Court)

Address
50 State St., Springfield, MA 01102 (Chicopee City Hall satellite office temporarily closed for renovations beginning November 1, 2024)8
Mail
P.O. Box 559, Springfield, MA 011028
Phone
Register's Office (413) 748-7760; fax (413) 781-56058
Hours
Main office Monday-Friday 8:00 a.m.-4:00 p.m.8

Hampden Probate and Family Court (divorce, custody, support)

Records that are not online: public records requests

Contact: official registry
Registry Public Records Access Officer: Cheryl A. Coakley-Rivera, Esq., Register of Deeds, (413) 755-172233

How to write a public records request

Questions people ask

How do I get a copy of a deed in Hampden County?

The Hampden County Registry of Deeds (Register of Deeds) keeps deed records. To order copies: Print plain copies from the online search; for certified copies call or visit either office (Springfield or Westfield); can be mailed. Plain copies: $1 per page for copies; $0.50 per page on coin-operated copiers (statute). Certified copies: $1 per page.53419

Can I search Hampden County land records online for free?
Where do I get a divorce decree in Hampden County?

Probate and Family Court in the county where the divorce was granted.12

Official copies vs look-alike sites

A certified copy comes only from the office that holds the record; reports and "research copies" sold by commercial sites are not issued by any Hampden County office. How to tell an official record source from a paid look-alike.

Other counties in Massachusetts with a full guide: Essex County, Hampshire County, Middlesex County, Norfolk County, Suffolk County, Worcester County. Every county in the state: Massachusetts county list.

Sources

Every fact above links to the official page it comes from; all 35 sources were checked on November 4, 2026. Fees and rules change, so check the office's own page before you pay or travel.

  1. Government Units List 2026US Census Bureau
  2. Search Records InstructionsHampden County Registry of Deeds
  3. FAQ’s – Registry Frequently Asked QuestionsHampden County Registry of Deeds
  4. M.G.L. c. 262, § 38 - Registers of deeds' enumeration of feesMassachusetts General Court (Legislature)archived copy
  5. Massachusetts Registries of Deeds - Online Access to Land Records (Massrods.com)Massachusetts Registries of Deeds
  6. AssessorsCity of Springfield Board of Assessors
  7. Hampden County Superior CourtMassachusetts Trial Court (mass.gov)
  8. Hampden Probate and Family CourtMassachusetts Trial Court (mass.gov)
  9. Uniform Schedule of Fees (Trial Court, G.L. c. 262, s. 4B)Executive Office of the Trial Courtarchived copy
  10. City Clerk: Vital RecordsCity of Springfield City Clerk
  11. M.G.L. c. 207, § 19 - Intention of marriage; situs; time; feesMassachusetts General Court (Legislature)archived copy
  12. Get a copy of your divorce recordProbate and Family Courtarchived copy
  13. Vital records service feesMassachusetts Registry of Vital Records and Statisticsarchived copy
  14. Ordering a CertificateMassachusetts Registry of Vital Records and Statisticsarchived copy
  15. Order a birth, marriage, or death certificateMassachusetts Registry of Vital Records and Statisticsarchived copy
  16. Probate and Family Courtarchived copy
  17. M.G.L. c. 110, § 5 - Certificates of persons conducting businesses; contents; filing; fees; indexMassachusetts General Court (Legislature)archived copy
  18. Hampden County Registry of Deeds (home)Hampden County Registry of Deeds (Secretary of the Commonwealth)
  19. Recording FeesHampden County Registry of Deeds
  20. MassGIS (Bureau of Geographic Information)MassGIS, Executive Office of Technology Services and Securityarchived copy
  21. M.G.L. c. 59, § 59 - AbatementsMassachusetts General Court (Legislature)archived copy
  22. Appellate Tax BoardMassachusetts Appellate Tax Boardarchived copy
  23. Types of cases available to the public onlineMassachusetts Court Systemarchived copy
  24. iCORI (legacy address notice)DCJIS
  25. Get access to historic probate recordsSupreme Judicial Court Archivesarchived copy
  26. M.G.L. c. 110, § 5 - Certificates of persons conducting businesses; contents; filing; fees; indexMassachusetts General Court (Legislature)archived copy
  27. Corporations DivisionSecretary of the Commonwealth, Corporations Divisionarchived copy
  28. Access to Voter InformationSecretary of the Commonwealth, Elections Divisionarchived copy
  29. HistoryHampden County Registry of Deeds
  30. Researching Vital Records at the Massachusetts Archives (Vital Records, 1841-1935)Massachusetts Archives (Secretary of the Commonwealth)archived copy
  31. Accessing Court ArchivesMassachusetts Court System / Supreme Judicial Courtarchived copy
  32. About UsHampden County Registry of Deeds
  33. ContactHampden County Registry of Deeds
  34. Registry of Deeds District OfficesSecretary of the Commonwealth of Massachusetts
  35. County population totals: Vintage 2025 (July 1, 2025)US Census Bureau